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Home My WebLink About1985-01-14 85-81 ORDERIntroduced by Councilor atown, January 14, 1985 u CITY OF BANGOR (TITLE) WirDBTy Authorising Amendment to Contract with Boyle, Tanner & Associates, Inc. - Design of Runway Centerline Lighting at HSA I--- - ___. .......... ......... 1........... By the My CommU of Um City o(Bangor: ORDERED, THAT the City Manager be and hereby is authorized on behalf of the Municipal Officers toaccept Amendment No. 1 to an existing Contract with Hoyle, Tanner &Associates$ Inc. for professional services related to the design of the runway centerline lighting system at Bangor International Airport,a copy of said Amendment being on file in the Office of the City Clerk. STATEMENT OF FACT The proposed Amendment is a supplement to the original Contract dated October 14, 1982, which provided for the preliminary and final design, and the bidding of the centerline lighting system. The Amendmentpprovides for the additional design of the removal of the original ELFAEA lighting system which was installed by the Air Force during the runway construction, additional costs of rebidding the project and splitting the project into two contracts, the addition of an item for general supervision during construction which was not included in the original Contract, and special concrete tests relating to the removal of the ELFAEA lights. 85-81 O R D E R - -. IN CIW COUNCIL Title, n ^6 January ld, 1985 ,. A $k izi� Ampnamen[ to Contiactwith,; `£f9�C] A neaeea q/ d.m �" eayl Ramer 6 A9 lateen Im. - 5 /x' C Y CLBPK ..... ..... ....... ..Design bf Rummy Centerline Lighting at BIA .Intxoduced and filed by ..r .. Councilman I Id .. ..1P. (r' S i of Trensp rfation Federal Aviation Administration 'JAN 18 1984 its, joins W. Tanner President Hoyle, Tamer 6 Associates, lac. One Teebaology Park loodecderry, New Hampshire 03053 Dear Mr. Tamer: a� nw,Fb�,,� eva� Mleam,".mm 08IGIOALTO:TW i COPIESTO: eco r Aaµ rS03 JAN 20 logo This is in reply to your letter of October 7,19i3, concerning yon* Overhead rate report of September 30, 1983, as . prepared d b m b independent CPA red in accovdence with BPB 1-15,2 AA AC 150/5100-14. Please be advised that me concur with year Proposed general and administrative overbecd mark-up of 1.044 for field services and 1,280 for office services as applied to direct payroll for P.Y. '84 AT, projects. It is our dederstmding that after including a 40.7 percent for Payroll overhead and an allowable profit of 15 percent, prod t Of payzolmlricams fees add widtipliers ofll be based on2.82 farafieldurset 3.09eforpofficeecservieea. Sincerely* William M. Crooae Manager, Engineering S Safety Branch 85-81 AMENDMENT NO. 1 TO CONTRACT FOR PROFESSIONAL SERVICES AIRFIELD LIGHTING IMPROVEMENTS ADAP PROSECT NO. 6-23-0005-I1 AND PART OF PIP PROJECT NO. 3-23-0005-01 BANGOR INTERNATIONAL AIRPORT This AGREEMENT made and entered into at Penobscot County, Maine, effective the 1st day of March, 1984, by and between the City of Bangor, Maine (hereinafter called the OWNER( and the firm of Royle, Tanner 6 Associates, Inc. of Londonderry, New Hampshire (hereinafter called the CONSULTART). WITNESSETH: WHEREAS, the OWNER and the CONSULTANT entered into an AGREEMENT dated October 14, 1982, for engineering services for a PROJECT more specifically described as follows: • Installation of centerline lights over the entire length of Runway 15-33. • Installation of touchdown zone lights at the approach end of Runway 15-. • Installation of Category II signs and pavement markings. s Installation of a. new generator or modification to the existing generator and switch gear required for operation of the Category II system. and; WHEREAS, the OWNER and CONSULTANT agreed that compensation for services under Article II, Paragraph S, "General Supervision" could not be determined because the scope of the PROJECT was un- known at the time of the execution of said AGREEMENT, and; WHEREAS, the OWNER has entered into an agreement (Contract No. DTFA12-84-C-P0013) with the FAA to furnish supplies, equipment and services in conjunction with the removal and repair of the ELFARA lighting system fixtures, and; - 1 - WHEREAS, the OWNER wishes to include .the ELPAEA light system removal and repair as part of the PROJECT, and; WHEREAS, the OWNER requires services for control and testing of construction materials for the centerline and touchdown zone lighting system and for the ELFAEA light system repair, and; WHEREAS, the OWNER accepted bids on September ], 1983 for the installation of the runway centerline and touchdown zone lighting system, and; WHEREAS, the OWNER, upon receiving advice from the CONSULTANT, the FAA and Maine DOT, decided to reject the bids, and; WHEREAS., the OWNER has readvertised for and accepted bids on April 5, 1984, and; WHEREAS, the OWNER has required .the services of the CONSULTANT to assist with the re -bidding of the PROSECT, and; WHEREAS, the services of a professional engineer or engineering firm will be required by the OWNER to provide general supervision, design of the ES.FAKA lighting system removal and repair, control and testing of construction materials for the ELFAEA light repair portion of the PROJECT and to provide additional bidding phase services, and; WHEREAS, such services are of a distinct professional and non-competitive nature; NOW THEREFORE, in consideration of these premises, the CONSULTANT and OWNER agree to amend their AGREEMENT dated October 14, 1982 as follows: e Under Article II. SCOPE OF SERVICES - CONSTRUCTION PHASE, ADD the following: Paragraph C. Control and Testing of Construction Materials 1. Obtainsamplesand have necessary laboratory testing Performed on concrete aggregates. 2. Prepare 2 -inch cubes of the concrete and have necessary testing performed by the testing laboratory, 3. Prepare 6 -inch standard cylinders of the concrete and have the necessary compression tests performed by the testing laboratory. 4. Prepare standard beams of the concrete and have the necessary flexure tests performed by a testing laboratory. 2 a ADD the following Article ARTICLE XVI - SCOPE OF SERVICES - ELFAXA LIGHT SYSTEM REPAIR The CONSULTANT shall undertake and complete the design of the ELFARA light system repair construction to be included in the PROJECT. The CONSULTANT will additionally provide construction phase and administration phase services similar to that indicated under Article II.R. and under Articles III and IV Of the original AGREEMENT. a Under Article VI, Paragraph B, ADD the following' subparagraph: 3. For all work under Article XVI, "SCOPE OF SERVICES ELFAEA LIGHT SYSTEM REPAIR," a lump sum fee of ten thousand six hundred and 00/100 dollars ($10,600.00) a Under Article VI, Paragraph C, Subparagraph 3, INCREASE the amount for providing services under Article II, Paragraph A, "Bidding," from $1,800.00 to three thousand nine hundred fifty and 00/100 dollars ($3,950.00) which includes a fixed' fee payment in the amount of $450.00. a Under Article VI, Paragraph C, Subparagraph 5, DELETE the existing wording in its entirety and ADD the following: 5. For providing general supervision services under Article II, Paragraph E, the amount of eighteen thousand nine hundred and 00/100 dollars ($18,900.00) which includes a fixed fee payment in the amount of $2,100.00. a Under Article VL, Paragraph C, ADD the following: 6. For providing services under Article II, Paragraph C, "Control and Testing of Construction Materials" the amount of two thousand three hundred and 00/100 dollars ($2,300.00) which includes a fixed fee payment in the amount of $300.00. All other items and conditions of the original AGREEMENT remain Unchanged. - 3 - IN WITNESS WHEREOF, the partiesheretohave affixed .their hands and seals at Penobscot COuttY, Maine this _ day of 1984.. CITY OF BANGOR, MAINE OWNER) Signed By: Name 6 Title: HOYBE TANNER S ASSOCIATES INC. (CONSULTANT signed By: - --- aures Hoothroyd,-Senror Vice Pp silent 4 ANO PELATEO - EFVICEB�NSULTA""') IOUESTIONAIHE FOR SPECIFIC PROJECT -PART II _ Boyle, T,maer 6 "Societea, Inc. afroreR: Due Technology Park _ Trt)ao Londonderry, New Hampshire 03053 ADAP 6-23_0005-11 and AU 3-23-0005-01 I.En Cx4ETOI NOUN ! Oa(SPECIPVTLnu ICo nion RUATECOST TOTALS etructPro ect Nana a Pro'ect En ineer En lose[ Clerical 20 10 18.00 14.00 360 140 111) 56 Ieett LASON TOTAIL 1. T9 I INCLUOING GENERAL AND ADMIN. OVERHEAD) General a Administrative Overhead Payroll Burden RAT! 1.280 .407 rBASS $ 666 - 666 rtIM 8 852 AT 271 c IAI xvIR ECI. COSTO a, OTHER DIRECT TRAVEL \ Pare I TRANSPORTATION AirESVMATIRO (00 ON PER OIZIA DUOS ITSMIZE INCLUDE PRINTING) nT V.COST COST misc. Ex anses $ 50 EQUIPMENT SUBTOTAL: SUGOOMTRAIGt SUSCONTRACTS SUBTOTAL! OTHER DIRECT Cal TEM'ZS ) ESTIMATED COST 0 53.9 9 2 HITEC` — EENGINEER — CONBULTP"1 PEWTED SERVICES . STIONAIRI FOP SPECIFIC PROJECT -PART 11 PURCHASING DEPARTMENT CITY OF BANGOR CITY HALL -i3 HARLOW ST. BANGOR, MAINE 01401 COST OR PRICE SUMMAXT rUHMAI ES NAME AND ADS& PROMISES ORE pe Hoyle, Tanner S Associates, Inc. One Technology Park Londonderry, New Bampshir, 03053 DATE OF PROPOSAL April 19, 1984 TITLE ADAP 6'23-0005-11 and AIP 3-23-0005-01 General Supervision COSTSUMMARY LABOR I SPECIFY TITLE. GISCIP LINE ETGI x100 RATE ICovCT� carr TOTALS ction Mava a Staff En ineer 100 12.50 2,325 Drafter 80 10.00 Technical TvPIst 40 1.50 800 -300 DIRECT LABOR TOTAL: $ 5 225 2. INDIRECT COSTS( INCLUDING DENINAL AND ADMIN. OVERHEAD) RATE he a General d Administrative Overhead 1.260 $ 5 225 Payroll Burden .401 51225 ESTIMATED $e6 888 2, 12I RecT wBra TOTAL: A OTHER DIRECT COSTS TaA4TRANSPORTATION Air Pare 11 $ 2.000 OI PER DIEM TRAVEL SUBTOTAL! 2 000 EQUIPMENT, m AUS, SUPPLIES I TUMIZE I NCUJOE PRINTING cast ESTIMATED C Printin As-Builts $ 500 EQUIPMENT SUNITOTAU 00 SUBCONTRACTS ESTIMATED Chat OTHER DIRECT Caere 117EMIZEI ESTIMATEDOTHEURSUBTI)TAL: i---/ - 900 WIATED COST $16,140 2,136 CONSULTA� J Hocelee Tante[ 6 Aisocia[es' Inc. rPROJECT 0 Technology Park TITLE 2J-0005-11 and AIF 3-23-0-05-01 Londonderry'. N Hampshire 03053 AHA Light System Repair COSI SUMMARY . v aTIMATeo TOTALS w smuinasx*. maren�Aca wraFRIN I Oxy. COST ARTICLE 11. C. Control and Testin of Construction Materials 4. obtain samples and have necessary laboratory testing performed on $ 100 concrete aggregates. Prepare 2 -inch cubes of the concrete and have necessary testing performed 450 by the testing laboratory. Prepare 6 -inch standard cylinders of,the concrete and have the necessary - compression tests performed by the 450 testing laboratory._ Prepare standard beams of the concrete and have the necessary flexure tests 'i 000 performed by a testing laboratory. �— - $ 21000 TOTAL: USE: Actual Costs Not to Exceed $ 2,000 Fixed Fee Payment 00 TOTAL $ 2.300 r� J U.S. Department of TranspodaOpn Federal Aviation Adminlslraflan October 17. 1983 eFATIFIEp MAIL - gETogN RECEIPT REQUESTED Mr. Peter R. D'Errlco Airport Manager Rengor International Alrpbrt Senate. Maine 04401 Dear Mr. D'Errico: Wn K+M MiP9aN DpmenawnrM V4 sm sm YNpm MeauNvaaPW Subject: gelmbursable .Agreement No. DTFA12-84-C-T.00013; Removal of Wake Lighting Fixtures. Enclosed herewith is the proposed Reimbursable Agreement. If you find the terms of the agreement acceptable. caseate the original and two (2) copies and return them to this office. A fully executed copy will be returned forr your records. - Any questions with tesPect to this proposed agreement should be directed to the undersigned at 617-273-7371. Enclosure Siinncce'r(el/yam, ///� Q 6ro1 A. Kennedyr� Contracting Officer DEPARTMENT Of TRANSPORTATION -FEDERAL AVIATION ADMINISTRATION NEW ENGLAND REGION 12 NEW ENGLAND EXECUTIVE PARK BURLINGTON, MASSACHUSETTS 01803 Contract No. DTFAly-84-C-P0013 MEIORANDOM OF AGREEMENT between DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION and the STATE OF MAINE CITY OF BANGOR M EREAS, the State of Maine, City of Bangor, hereinafter referred to as City of Bengm. ME, is in a position to furnish directly, or by contract, supplies, equipment, and setvices hereinafter described in ARTICLE I hereof, which the Federal Aviation "Mini tion, hereinafter referred to as the FAA, requires, has funds available for, and has determined should be obtained from the City of Bangor. ME and said determination has been concurred in by the City of Bangor, ME. NOW, therefore, the FAA and the City of Bangor, ME, mutually agree as follows: ARTICLE I: TITLE AND DESCRIPTION OF PROJECT (See Appendix A which is attached hereto and made a part hereof.) ARTICLE 11: PAYMENT OF COSTS A. The total cost to the FAA for performance of this Agreement will not exceed $150,000 for disposition of the Ni FMN ligbting cyst me fixtures. And the City of Bangor, Maine agrees to perform the work specified in ARTICLE I and all obligation] under this Agreement within each estimated mats. B. If at any time the City of Bangor, HE has reason to believe that the total cost to the FAA for the performance of this Agreement will be greater than the satins ted cost hereof, the City of Bangor, ME sball notify the Contracting Officer, In writing, to that effect, giving the revised astimate of such total cost for the performance of this Agreement. C. Me City of Bangor. ME hereby identifies the billing office as. CITY OF BANGOR CITY HAI.l 13 HARLOW STREET BANGOR, MAINE 04401 .r D. The FAA hereby identifies the office to which bills will be rendered as. DEPARTMENT OF TRANSPORTATION PROENAL AVIATION ADMINIS'T'RATION EASTERN REGION, AEA -25 FEDERAL, BUILDING J.F. KENNEDY INTERNATIONAL AIRPORT JAMAICA, NEN YORK 11430 _ E. FOR INTERNAL PAAPURPOSES ONLY - Appropriation Ccde 25/0/EB100/330-15343/3202 - ALSF-2 ARTICLE 1111 ANENOMENTS Any change in theservice to be furnished under this Agreement shall be formalized by an appropriate written amendment to this Agreement, which shall outline in detail the exact nature of the .change. ARTICLE IV: EFFECTIVE DATE This Agreement is effective as of the date the Agreement is executed by the FAA. ARTICLE V: LIABILITY A. Bald Harmless City of Bangor, HE, its officers and employees, at its exp shall defend, indemnify and hold harmless the United States, F.A.A. or any I strumentalicy of the United States from and against all claims, causes of ac suits, losses, damages and penes (including attorney's fees and cost of investigation and litigation) based upon or arising out of the work to be performed under this agreement. provided that City of Bangor, ME, shall not be liable for any loss caused by fault or Negligence of the United States,, F.A.A., or any instrumentality of the United States. The United States, F.A.A. and any instrumentality of the United States shell give City of Bangor, ME reasonable notice of any claims threatened o suits instituted against it which could result in a claim of Sndemnlfication hereunder, and City of Bangor, ME shall have the right to compromise and defend the same to the extent of its own interest. B. Damages Except for damages to or destruction of F.A.A. property caused by the P.A.A., the United States or any instrumentality of the United States, City of Bangor, MF agrees to reimburse the P.A.A. for any damage to or destruction of F.A.A. property arising out of work order this Agreement caused by the negligent act of any City of Bangor, ME officer or employee. C. Future maintenance of the rummy surface in the repaired areas of the ELFAKA System shell be the responsibility of the City of Bangor, ME 'ARTICLE VI: REVOCATION This Agreement may be revoked at any time by either party by sixty (60) days notice in writing._„ ARTICLE VII: EXPIRATION STATE OF MAINE CI1Y UFO BY: �Tf This Agreement is invalid after September 30, 1984. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION BY: _ TIME; DATE: APPENDIX P ESTIMATED $115,000.00 A. Cauttsc Han Cost $ 14,000.00 E. NTA £ngineerim $ 5,000.00 C. City Inspection a y6 000.00 D. Contingencies $150,000.00