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HomeMy WebLinkAbout1984-12-10 85-54 ORDER85-54 Introduced by Councilor brown, December 10, 1984 CITY OF BANGOR (TITLE) (orber Authorizing the City Manager to Execute.:a Grant -. Agreement with the Maine Department of Human Services - Childhood By to City Coattail ofdw G%yofBanxv: ORDERED, - - THAT the City Manager, on behalf of the City of Bangor, i hereby authorized and directed to execute a Grant Agreement with the Maine Department of Human Services, a copy of which is on file in the office of the City Clerk, and to take all other necessary action, including execution of documents and contracts, for the purposes of providing Childhood Immunization services to patients seen at the Bangor Health Department. 85-54 *84 a A7W ORDER IL IN CITT COUNCIL CITYO REI ecenner 10, 1584 CITY CLfR3 Passed by the following yes and no votes. - Coancilors voting yes: Brown, Casa, McCarthy, Tilley, wheeler and Willey. Councilors voting.- : Cox and Davis. councilor' absent: Fran UARKr CITY Title, Authoui2ln�o the City. Manager. to Execute a Grant Agreement with the Maine Department _ ...................................... of Haan Services - Childhood Denomination Project. Introduced and filed by ' Councilman 85-54 8TOF DEPARTMENT HUMAN SERVICES PROTECT No.-- POOMON OF MATERNAL AND CHILD HEALTH APPROk___ STANDARD GRANT AGREEMENT ENC NO. L, PINJEC"All Ealgoz City Childhoa3 Tnwtnizatim - PROTECT AGENCY ADDRESS (GRANTED ..... Depart nt of Health and Welfare 103 TexER Ave. Bangor, Maine 04401 TEL. 947-0341 ep RECTOR MN 4O ne T. Ch lila Dir for of FNalth and Welfam TEL: 947-0341 • DEPARTMENT S GRANT MANAGER Dennis T. Dix Director of Lmunizatim Project TES' 289-3746 • PROJECTSTARTOATE 1. PROJECT COMPLETION DATE Sanuary 1, 1985 Decanter 31, 1985 A. TOTALAMOUNT OF BRANT... I 26,950 CSRRvoveRE S. SAVVENTSCHWOULE INITIALSAYMENT I 6.737 50 INSTALLMENTS NO. 3 TT 6.737.50 C. APPROPRIATION AND ACTIVITY CODE O. ENCUMBRANCE AMOUNT E NO, • EXECUTION OF GRANT AGREEMENT THE STATE Or MAINE DEPARTMENT OF HUMAN SERVICES (WHIPARTMONOT AND THE GRANTED HAVE EXECUTED THIS GRANT AGREEMENT ON THE DATES HEREIN SPECIFIED GRANTEE DEPARTMENT OF HUMAN SERVICES AUTHORIZED SIG'ATUwE Op TB�Eeuiv CO Mi ATE AF PROGRAM 0. LEGAL 0. ADMINISTRATIVE— REVIEWCOMMITTEE C. awomal AGRESME f The Grantee and the Department agree as fellows: 1. Performance of Work The Grantee will use the funds granted by the Department for the purpose of carrying out the project described Do the attached Project Plan. 2. Independent Capacity The Grantee and his agents and employees are acting in an independent capacity and not fl officers, employees, Or agents of the State. Granter understands that he will accrue eno retirement benefits, vacation, sick leave or aery, other benefits avaailable to State employees. 3. indemnification The Grantee will defend and hold harmless the State and its officers and employees against any damages cr losses suffered by any person, firm, or corporation in connection with the performance of the work under this agreement. 4. payments The Department will make payments to the Grantee promptly in accordance with the schedule or payments specified in the Project Plan when the Grantee submits written requests for payments and satisfactory progress reports. 5. Department's Grant younger The Department will designate aperson a "The Department's Grant Manager' wbo will be the Department's representative during the period Of this grant. He will approve all payments to be made under this grant and has the authority to stop the project or redirect the work if necessary to insure satisfactory results. 6. Reports The Grantee will make written reports to the Department concerning progress of the work on the project at least once month. Me content and formai. of reports shall be as required by the D partment's Grant Manager. Upon completion of the Project the Grantee will submit a written report to the Department's Grant Manager describing the manner of conduct and results of the Project. The report shall contain a description of all activities under the project, en accounting of expenditure of grant funds, and such statistics andlor other material as the Department's Grant Manager shall require. 7.Owaerahi� All reports, systems, processes, orother products of the Project are the property of the Department and upon request shall be turned over to the Department. $. Access to Records The Grantee will maintain complete records of work performed and expenditure of grant funds.. The Grantee will make these records available to the Department's Grant Manager, the Department's auditors, the State Auditor, and Federal auditors at the Grantee's headquarters at any reasonable time during the duration of the project and for a three year period after the Project's completion. 9. Subcontracting The Grantee will not issue any subcontracts for work required by the project unless approved in the grant plan or otherwise approved in writing by the Department's Grant Manager. 10. Changes in the Project Plan Changes in the scope, method or finances of the Project which require 'a significant departure frau the _approved project plan must be approved in advance and in writing by the Department's Grant Manager. The Department's Grant Manager may order changes in the project plan if he deems; that such changes are required for successful completion of the project. if a change order issued by the Department's Grant Manager requires a change in the total funds required for completion of the project the Department will make an equitable adjustment of funds. 11. Equal Employment Opportunity The Grantee Wass that he will not discriminate Against any employee or applicant for employment on this project because of race, color, s religious creed, ethnic origin, ancestry, or physical o ental handicap except when related to a bona fide occupational qualification. _3_ The Grantee, if he has 15 or more employees, warrants that he has a plan for affirmative action which satisfies thecriteriain the oepar'. ment•s Affirmative Action Guidelines which are incorporated in this agreement by reference. All advertisements for employment by the Grantee will bear a statement that he is an Equal opportunity Employer. The following attachments are incorporated in this agreement: 1. Project plan (description) 2. Project budget 3.- Project agency description 4. Affirmative action guidelines The project plan consists of the two attached documents. One, labeled Bangor City Childhood Immunisation Project, the other consisting of the objectives, proposed activities, method of operation and evaluation section of the Maine State application for federal funds. The Grantee serves the program needs of the nine county areas as indicated in the attached. STATE OF MAINE -DEPARTMENT OF MWW SF.RViCES STANDARD GRANT BUDGET FORM PROJECTED E%PFIiDITURE3 BY SANT OP INCMffi CATEOCRY OF 8%PBNDITUAE GRANT GROV GRANTEE TOSAL FUNS MOVE LWC CONI4IIBUTION Personal Services (list No. types of Positions) Pas. a. Fall Time 1 21,699 21,679 h. Part: Time 1 11521-' 1,521 10 hcurs/ 3t -- cm-. trach to Depai-hent of Health and Welfare Travel- 2,000 Gas- 2,000 2,000 Rental - Disposable Supnlies 511 511 Aen: md, or Other oats oP 5 ce (5.50/ft ) 639 Telephone Other Utilities Equipment (list durable eq'a'_Pment items with purchase coat in excess of $100) Other (itemise) Printing 450 450 '450 ' Postage ISO 150 150 .-. Estimated Total Project $ $ $ $ Cost State of Maine Department of Summers Services AFFIRMATIVE ACTION GUIDELINES FOIL ONWTS Written plan Grantee agencies with 15 aremployees must have a written plan for affirmative action signed bymore the chief executive officer of the agency which contains the following: 1. A general statement of crnmitment to equal employment opportunity with an affirmation that the agency will not discriminate in hiring, promotion, training, layoff, termination or any other personnel �- action or policy. This statement must be distributed to employees and recruitment sources and a record kept of the documentation. 2. The designation of the official who is responsible for the affirmative action plan and MO policy. Other Requirements In addition to having a written statement and a designated affirmative action officer the grantee agency must: 1. Examine its personnel policies and procedures and correct ect any Which may appear to discriminate even if there is. no intent to do so. 2. Peview its workforce to evaluate the effectiveness of the agencies affirmative action program and to identify instances where there mftv have been failures to carry out affirmative action. When instances of discrimination are discovered they must be corrected and the correction documented. Supplement: BaoCity Childhmd L izatim Grant Tire City of Bangor Department of Health and Welfare is a nunicipal human service agency pro- viding services to residents of the City of Bangor. These services in- clude general assistance, public health nursing, immmrzations, dis Investigation and control, ma- tesrnaand child health services, adult health supervision, childerns festal care, school nursing, health education and nae al, children, and infant nutrition. Certain pro- grams under special armegamst (bmD Clinic, WIC and m zaticn P tion) are provided for areas up to and exceeding two counties in area. �tl OR The City of Bangor cpemtes with an approval affinmative action plan. chis plan is on file for inspection in the City of Bangor's Personnel mpar4mnt. Mr. Jahn Perry, Personnel Directgr for the City of Bangor, is the Citys Affinrative Action Officer. vary-imne T. Crelila BANGOR CITY CHILDHOOD IMMUNIZATION PROJECT (1984 - 1985) The Bangor City Childhood Immunization Project will begin its sixth year of operation January 1, 1985. The staff of the Project includes a full-time health Educator with secretarial services contracted through the Bangor Department of Health and Welfare.. The Director of the Bangor Department of Health and Welfare will serve as the Project Supervisor and grant manager. The Project focuses its attention primarily on Penobscot and Piscataquis Counties and secondarily on Aroostook, Wash- ington, Hancock, Franklin, Kennebec, Knox and Waldo Counties. Project efforts will be monitored through monthly re- ports and periodic staff meetings. The Health Educator will make any programmatic recommendations to the Director of the Maine State ImmunizationPogram and will assist all new staff hired to the State Immunization Program. The main: objectives of the Project for 1984-85 are to: (3) Continue the promotion of the Mothers of Newborn Education Effort through site visits, telephone calls, mailings and provision of videotapes to hospitals in the n unties. New educational materials which are added to the Mothers of New- born Education Effort will be distributed ap- propriately. (2) Continue the promotion of the State of Maine Official Immunization Record Card through dis- tribution to hospitals, physicians and agencies that serve children. (3) Maintain standardized immunization practices by provision of technical assistance to physicians, school :and public health nurses, hospitals and other public and private health care providers. e Questions which a e reported to the Maine Immunization Program State Office, and written documentation of appropriate courses of action e provided i response to the concerns. Sug- gested activity: provision of latest suggested Tetanus wound management treatment to emergency (4) Develop a tickler system for private physicians to implement Promotion of this system would be initially conducted in Penobscot County and then spread to the other Counties in the Project area. A suggested system has been presented to the State Office. (5) Contact parent groups of Day Care Centers and Head Start Programs to provide immunization education through public speaking and presentation of work- shops. (6) Continue working with the WIC 'programs to insure maintenance of immunization record checks and that referrals aremadewhen necessary. (7) Conduct public speaking engagements, develop and present workshops, participate in health fairs and continue to design health and immunization education efforts, materials and PSA's (including those PSA's disseminated in August and September to acknowledge the school immunization law and parental cooperation). (8) Provide immunization zation education to the Passamaquoddy Indian HelathServices. (9) Continue to assist the State Office with the Survey of Two Year Olds as well as the Random School Survey. (10) Assist the effort to eradicate measles in the State of Maine by confirming diagnosis and assessing out- break locations. Appropriate action will be im- plemented by Project Staff.