Loading...
HomeMy WebLinkAbout1986-08-25 86-345 ORDER86-365 Introduced by Counclbz Tilley, August 25, 1986 CITY OF BANGOR (TITLE.) Orbgr, Authorizing City Manager to. Eater into Contract with Civil Egg3neerl¢g,Serynces -Industrial Pretreatment By the City CoaaeB of City ofBaapor: ORDERED, THAT the City Manager be and hereby is authorized to enter into a coutract.with Civil Engineering Services of Brewer, in accordance with=a proposal dated July 9, 1986, a copy of which is on file in t& City Clerk's office, for consulting services in connection with the completion and implementation of the City's industrial sewerage pretreatment program. STATEMENT CF FACT: The estimated project cost as submitted in the proposal is $7,200. EPA regulations require that the City submit an annual implementation report not later than November 1, 1986. Because of the complex nature of the program and the lack of sufficient staff to adequately carry out the additional burdens caused by the program, it is necessary that the services of a consultant be engaged immediately in order to meet the required EPA deadlines. In City Council August 25,1986 Passed I7'. w'�A ty Cie 86-345 ORDER Title, �p..Lurising to ...... Manager...... .. .. Enter into dontract ................ith . ....r:....................ndust ....... F' r Pre treatment ices Industrial ' +Ptt treatment Introduced n-oand filed by '� . 86-345 PROPOSAL TO THE CITY OF BANGOR, MAINE COMPLETION AND IMPLEMENTATION OF EPA INDUSTRIAL PRETREATMENT PROGRAM JULY, 1986 CIVIL ENGINEERING SERVICES 195 W"Il MAIN BTLEEi MEWID, MAINE "412 1LLEDMONE 201-989-482d Mr. David Pellegrino Purchasing Agent Bangor City Nall 73 Harlow Street Bangor, ME 04401 Dear Mr. Pellegrino CIVIL ENGINEERING SERVICES nE SOUM MAIN STREET BREWER, MAINE O 12 'July 9, 1986 Based upon discussions that we have had with Ralph Mishap, Wastewater Treatment Plant Superintendent, it is our understanding that the City of Bangor is considering retaining a consultant to complete its unfinished Industrial Pretreatment Program. The Environmental Protection Agency ordered the City of Bangor to impl eoent an appropriate pretreatment program by November 1985. While the City has taken some of the initial steps necessary to develop a pretreatment program, it has yet to be fully implemented. Since EPA has recently initiated an auditing program to ensure cenpliance with its pretreatment regulations, the City of Bangor must finalize its pretreatment procedures as soon as passible to avoid potential EPA enforcement action. The City's pretreatment program must prevent industrial discharges which 1) may upset the treatment plant's operation, 2) might allow toxic materials to pass untreated through the treatment plant and into the Penobscot River, and 3) would allow any undesirable pollutant to accumulate in the treatment plant's sludge such that the sludge would no longer be suitable for composting and land application. EPA has developed a list of various industries and pollutants that must be regulated under all municipal pretreatment programs. The City is also required to regulate any other industry or pollutant if is has the potential of interfering with treatment plant processes. To accomplish the federal pretreatment objectives, the City is required to identify all industrial users that discharge wastes subject to EPA pretreatment regulations. The City must issue permits W all applicable industrial users which limit the amount of specific pollutants that may be discharged into the public sewers. If an industrial user's wastewater contains Pollutant levels that exceed the limits authorized by the City permit, then the City must require the C.E.S. INC. Mr. Pellegrino July 9, 1986 Page 2 user to install pretreatment equipment to remove the pollutants before the wastewater is discharged. The City of Bangor is also required to monitor the effluent of all regulated industrial users to ensure that their quality remains in compliance with both the City's industrial Permit program and EPA pretreatment regulations. The core of any municipal pretreatment program is an effective sewer use ordinance which empowers the municipality to exercise the inspection, monitoring, and enforcement activities mandated by EPA. The City of Bangor revised its sewer use ordinance in the spring of 1985 before EPA had finalized its list of required industrial effluent limits. Therefore, the present City ordinance does not fully comply with stricter EPA regulations that have since been issued. The serer use ordinance should also be reviewed after the final pretreatment program has been developed to ensure that it is consistent with the needs of the program's monitoring and enforcement phases. A study conducted by a consultant to the City in 1984 tentatively listed 30 Bangor businesses which might require regulation under the pretreatment program. However, this list does not adequately serve as the basis for issuing pretreatment permits because it was developed by sending an extremely complex questionnaire to businesses in Bangor which asked them to state what chemical constituents might be in their wastes. Only those that responded are included in the tentative pretreatment list. If a business indicated that no regulated wastes were present, they were omitted from the list. For example, one funeral hone indicated that it used formaldehyde so it is included on the list. All other funeral homes in Bangor are emitted from the list even though they likely use formaldehyde. Similarly, one car dealership is included because it uses solvents to clean its cars. However, twelve other car dealers are omitted. 1t appears that the current list suffers from a lack of consistency because it is based solely on voluntary responses to a questionnaire. Before pretreatment permits can be issued, the City must determine 1) exactly what s wer users are subject to EPA pretreatment regulations, 2) the type of materials these users are discharging, and 3) what effluent limits the City's permit system should impose on these users. Once a final list of sewer users subject to pretreatment regulations has been developed, the City must notify all affected businesses and begin the process of issuing permits. All of the above steps should be completed by November, 1986 at which time the City may be required to report to EPA on the status of its pretreatment program. C.E.S. INC. Mr. Pellegrino July 9, 1986 Page 3 1. SCOPE OF SERVICES Consistent with our understanding of the current status of the City of Bangor's pretreatment program and the steps which must be taken to bring the program into compliance with EPA regulations, Civil Engineering Services, Inc. proposes to perform the following Scope of Services: 1. Review and revise the City's present sever use ordinance to ensure that it contains all provisions necessary to implement, conduct, and enforce an industrial pretreatment program. Effluent limits promulgated by EPA for specific industrial categories subject to pretreatment will also be included. The effluent limits that are currently in the City's ordinance do not conform to EPA pretreatment criteria. 2. Finalize the list of industrial users discharging into the Bangor sewer system and determine which of these users are subject to EPA pretreatment standards. 3. Conduct on-site process inspections of all sewer users tentatively identified as being subject to pretreatment standards and confirm the types of waste material being discharged. Where on-site inspections indicate that pretreatment regulations are applicable, samples will be collected and analyzed for specific pretreatment pollutants. As provided by the sewer use ordinance, the industrial serer user will be required to bear the full cost of the above wastewater analysis. A. Based an the results of the on-site inspections, wastewater analysis, and professional judgement, determine which industrial sewer users require pretreatment permits and notify all application users by registered letter. 5. Develop permits for all Bangor sewer users subject to pretreatment regulations including the determination of appropriate discharge limits for specific pollutants found in the user's wastewater streams. Assist the City of Bangor in issuing industrial pretreatment permits to all applicable Users. 2. EXPERIENCE In order to provide the engineering services described above, Civil Engineering Services supports a staff of twenty-six highly qualified personnel, including four registered professional engineers, C.E.S. INC. Mr. Pellegrino July 9, 1986 Page 4 two environmental engineers, one registered soils scientist, and four Certified wastewater treatment plant operators. Based on our current workload, we anticipate assigning Shawn S. Small, P.E. as Project Manager and William M. Diver, P.E. as Project Engineer. Shawn, a principal of LES, Inc. has over sixteen years experience in environmental engineering, industrial processes, and wastewater treatment. In his previous position with the James W. Sewall Company, he was Project Manager for the City of Bangor's Penobscot East Interceptor Serer Extension. Shawn has had extensive experience in working within the regulatory guidelines of numerous EPA programs. He has conducted extensive industrial pretreatment studies for the City of Presque Isle, the City of Fort Fairfield, Unifirst Corporation, Clipper Foods, Inc. and Pleasant Hill Dairy. Bill has a Master's degree in Environmental Engineering from Cornell University and the University of Maine and is presently working towards the Doctor of Philosophy degree in Environmental Engineering at the University of Maine. Bill, a registered Class V treatment plant operator, has over nine years of experience in wastewater treatment plant operation and design including nearly five years with the City of Bangor, first as a treatment plant laborer, then with the Bangor Composting Project, and finally with the City's Engineering Department. As a Civil Engineer II for the City, he assisted with much of the initial pretreatment work performed to -date including program review, ordinance revision, and industrial inspections. In a previous position with Scott Paper Company, Bill was responsible for all industrial wastewater treatment processes for a 10 KGD papermill including the implementation of a pretreatment program, RCRA hazardous waste manifesting and management program, and a mill -wide chemical spill prevention plan. Shawn and Bill will be assisted on this project by Gary Keegan, Environmental Engineer. Gary, a Class IV treatment plant operator, is Presently completing his Master's degree in Environmental Engineering at the University of Maine. He has had extensive experience in industrial pretreatment processes. In a previous position with GHR Engineering of ON Bedford, Massachusetts, he designed pretreatment processes for pesticide wastes, organic solvent and heavy metals removal from sludge, PCB waste disposal, and wastewater treatment systems for textile wastes, printing wastes, and detergent wastes. CES, Inc. has established a strong reputation in northeastern Maine for providing sound, cost-effective solutions in the Environmental Engineering field. We believe that our project team consists of competent personnel that will complete this project in a timely, professional manner. C.E.S. INC. Mr. Pellegrino July 9, 1986 Page 5 3. COMPENSATION Based upon our current understanding of the project, we present the following estimated budget amounts for each phase of the proposed work outlined in the Scope of Services: ITEM ESTIMATED BUDGET 1. Sewer Ordinance Review and Revision $ 500.00 2. Update Industrial User Inventory 1,300.00 3. Industrial Inspections and Sampling 3,500.00 4. Finalize Pretreatment User List 500.00 S. User Notification and Pretreatment Permits 1,400.00 As indicated by the above estimates, we recommend a project budget of $7,200.00 to perform all of the work items described under the Scope of Services. This budget is based on the assumption that the cost of wastewater analysis will he borne by the industrial users being tested. We have assumed that the total list of industrial users in Bangor will be reduced to around thirty on which we will wish to conduct effluent testing. Based upon our experience and discussions with other Maine cities, we suspect that only ten to fifteen saner users in Bangor will ultimately be required to participate in the pretreatment program. Invoicing for services will be made on the basis of hours actually expended at the personnel rates listed on the attached schedule, plus reimburs anent for direct expenses incurred. Budget costs herein will not be exceeded without your written authorization. Should we encounter any unforeseen field conditions which would change the Scope of Services beyond that which we propose, then L.E.S. will not proceed without first receiving authorization from the City,. It is also agreed that the attached rate schedule shall remain firm for all phases of the work authorized and performed prior to January 1, 1987. Beyond that date, we reserve the right to adjust our rate schedule to meet the then current wage and price conditions. 4. IMPLEMENTATION C.E.S. is prepared to begin work on this project within ten days of receiving a signed proposal authorizing us to proceed. We will assign this project a top priority and will work continuously and expediently to fulfill all tasks necessary to implement Bangor's pretreatment program. Assuming that we receive a signed proposal by late July, we anticipate completing all on-site inspections during the month of August. As soon as all test data becomes available, we will immediately proceed to the permit preparation and issuance phase. Our goal will be to work closely with the City of Bangor to bring the C.E.S. INC. Mr. Pellegrino July 9, 1986 Page 6 pretreatment program into compliance with EPA requirements at the earliest possible date and as far ahead of the November, 1986 EPA auditing schedule as Possible. Once the City's initial pretreatment program is implemented. Civil Engineering Services will be available to assist the City of Bangor in any additional monitoring, sampling, inspection, or reporting program as may be required. We believe that our close proximity to the City of Bangor can make us an effective partner in assisting the City with the long range needs of its EPA industrial pretreatment program. ' 5. AUTHORIZATION TO PROCEED Three copies and an original of this proposal are enclosed for Your review. If you find this proposal acceptable in its present form, the return of one copy signed in the space provided will constitute Your acceptance hereof and our authorization to proceed. If you should have any questions or desire additional information, please feel free to contact us. We appreciate this opportunity to be of continued service to the City of Bangor. /V�eerrrytttruullyy yours,Li vrV'•"' Engineering Ser es W. Parker, P.E. President - Accepted by: Title: Date: C.E.S. INC. APPENDIX ONE RESUMES C.E.S. INC. SHAWN S. SMALL P.E., S.E. PRINCIPAL/PROJECT MANAGER CIVIL ENGINEERING SERVICES Profile: Shawn's previous 15 years experience includes a broad background in Civil, Sanitary and Structural Engineering Design and Construction. The past 7 years experience has been predominately within the Solid Waste Management field. Education: University of Maine at Orono 1970 - Bachelor of Science Civil/Sanitary Engineering Continued Education; - Value Engineering - Fallout Shelter Analyst - Life Cycle Cost Analysis Relevant Experience: - Project Engineer/Project Manager, Engineering Department James W. Soman Co., Old Town, Maine (1970-1979). - Founder/Principal/Project Manager Civil Engineering Services, Brewer, Maine (1979 -present) Registrations: Professional Engineer #3190 - Maine Fallout Shelter Analyst Site Evaluation 1092 - Maine Professional Memberships: - National Society of Professional Engineers - Site Evaluators Association Personal: 38 years of age, married with four children, excellent health, avid back packing cross-country skiing, Alpine skiing, skating, swimming, fishing, hunting, most outdoor sports. Civic: - Board of Trustee (Chairman, 1981-1986) - First Congregational Church of Milford, Maine - Member, Old Town Rotary Club - Member, Old Town Hockey Association - Member, Wastewater Treatment Facility Advisory Committee, City of Old Town, Maine Sample Projects: Pro ect ;an a er - own o Toco n Maine, Solid Waste Transfer Station - Town of Lincoln Maine, Conventional Sanitary Landfill - City of Presque Isle Maine, Transfer Station - City of Presque Isle Maine, Secure Sanitary Landfill - Sawyer Environmental Recovery Facility, Secure Ashfill - Town of Greenville, Conventional Sanitary Landfill - - Town of Thomaston Maine, Transfer Station - Piscataquis County Maine, Solid Waste Management Report - Mount Desert Island, Waste to Energy Feasibility Report C.E.S. INC. WILLIAM M. OLVER P.E. PROJECT ENGINEER CIVIL ENGINEERING SERVICES Profile: Bill is a highly motivated engineer with a strong background in wastewater conveyance and treatment. Bill has exhibited a high level of professionalism throughout the conduct of his assigned projects. His 9 years of work experience with Maine Industry, Maine Municipalities, and Maine Consultants makes Bill a valuable asset to any project he is assigned. Education: University of Maine at Orono, 1980, B.S. Civil (Sanitary) Engineering. Cornell University, Ithaca, New York, M.S. Environmental Engineering. University of Maine at Orono, 1986, M. Eng. Civil Engineering. Univeristy of Maine at Orono, Ph D. Environmental Engineering, (in progress) Relevant Experience: - Technical Author and Data Analyst, City of Bangor, Maine and U.S. Environmental Protection Agency Composting Project (1977-1980) - Assistant Engineer, A.E. Modsdon Consulting Engineers, Waterville, Maine (1979-1980) - Environmental Process Engineer, Scott Paper Company, Winslow, Maine (1981-1983) - Civil Engineer 11, City of Bangor Engineering Department, (1983-1985) Project Engineer, Civil Engineering Services, Braver, Registrations Wastewater Treatment Plant Operator, Grade V #688, Me. Registered Professional Engineer #5246, Me. Professional Memberships: Maine Environmental Technical Information Service Advisory Council Maine American Society of Civil Engineers Maine Mastewater Control Association New England Water Pollution Control Federation University of Maine Pulp and Paper Foundation Publications: Cold Weather Slud a Com ostin Narks in Maine. 1980. ourna o pnpos c ante an 1iza wn. 21 (5): 20-22. C.E.S. INC. The Life and Times of Aspergillus Fumigatus. 1979. Journal of Compost Science & Land Utilization. 20 (U: 36-39 Economics of Municipal Sludge Composting. 1977. Presented at the Annual Meeting of the Maine Wastewater Control Association, Oct. 1977. Operational Techniques for Accelerating Biological Activity in Cold Neather 51ud a Com ostia . 1984. Presented at the New Eng an eg�ona or s§2 op on Composting and Land Application, March 1984. tom ostia Swa a Slud e: The Process as Conducted b the Cit�of Ban9o�r, Mane. 982. U.S. Enviro mentai Protect on gency aA nd the City of Bangor, Maine. 74 pp. Civic: Past Member Hampden Town Council Sewer Advisory Board Past Associate Member Hampden Planning Board Sample Projects: Project Engineer: - Town of Milbridge, Wastewater Treatment System & Sanitary Serer Design and Construction - City of Bangor, Design and Construction of Sanitary Sewers, Streets - Town of Veazie, Sanitary Sewer Design and Construction - Town of Castile, Sludge Utilization Study - Scott Paper Company, Wastewater Treatment Plant Operation, Budget Management and Process Control - Town of Veazie, Sower User Fee Rate Structure - Town of Milbridge, Sewer User Fee Rate Structure - City of Bangor, Sewer User Fee Rate Structure - City of Calais, Sludge Copper Study -.City of Calais, Pumping Station Evaluation C.E.S. INC. GARRETT KEEGAN ENVIRONMENTAL PROJECT ENGINEER CIVIL ENGINEERING SERVICES Profile: Gary has a very strong background in special waste treatment and disposal. His 12 years of experience in this field provides him with a unique insight into present day waste Disposal problems. Education: Northeastern University, Boston Mass., 1972, Bachelor of Science - - Biology University of Maine at Orono, M.S., Civil Engineering (Environmental) - in progress, Thesis Topic: Computer Modeling of Kenduskeag Stream Water Quality Continued Education: - Gas Migration and Leachate Control, University of Wisconsin Relevant Experience: - Commonwealth of Mass. BEDE (1973-1975) - Project Engineer, Engineering Department, GHR Engineering New Bedford, Mass. (1975-1983) - Environmental Project Engineer, Civil Engineering Services Brewer, Maine (1983 -present) Registrations: Registered Sanitarian, Mass. - 1975 Wastewater Treatment Plant Operator, Grade 6, Mass - 1981 Wastewater Treatment Plant Operator, Grade 4-B, ME - 1981 Registered Engineer in Training, Maine Personal: 38 years of age, married with two children, excellent health, enjoys all sports with special interest in cross-country skiing and tennis. Sample Projects: - Concord, NH - Pesticide Waste Treatment - Raymond, NH - Organic Solvents & Metal Sludge Treatment - Nov Bedford, Mass. - PCB Haste Disposal - Acton, Mass - Waste Oil & Solvents Disposal Environmental Project En ineer: - Greenville, ME - So i0 Waste Conventional Landfill - Sawyer Environmental Recovery Facility - Secure Ashfill - Rangeley. ME - Solid Waste Conventional Landfill - Tweave Inc. Nanton, Mass - Textile Waste Treatment . Halliday Lithograph, Hanover, Mass. - Printing Waste Treatment - Barcolene Co., Holbrook, Mass. - Detergent Waste Treatment C.E.S. INC. APPENDIX TWO SCHEDULE OF CHARGES AND STANDARD CONDITIONS C.E.S. INC. SCHEDULE OF CHARGES Effective January 1, 1986 CHARGES FOR PERSONNEL: PROJECT MANAGER PROJECT ENGINEER ENVIRONMENTAL ENGINEER ASSISTANT ENGINEER TECHNICIAN/ORAFTSMAN OBSERVER SITE EVALUATOR SOIL SCIENTIST CLERICAL $50.00 $42.50 $38.00 $35.00 $22.00 to $2].50 $22.00 to $27.50 $30.00 $30.00 $15.00 EXPENSES: ALL JOB RELATED EXPENSES WILL BE BILLED DIRECT WITHOUT MARKUPS. MILEAGE WILL BE BILLED AT THE RATE OF $.25 (TWENTY-FIVE CENTS) PER MILE. COPIES, PRINTS, AND SURVEY WORK WILL BE BILLED AT COST. INVOICE: INVOICES FOR PERSONNEL TIME AND EXPENSES WILL BE SUBMITTED 04 A MONTHLY BASIS AND WILL BE WE WHEN RENDERED. INTEREST AT A RATE Of 1 112 PERCENT PER MONTH WILL BE ASSESSED TO BILLS REMAINING DUE AND NOT PAID WITHIN 30 (THIRTY) DAYS. C.E.S. INC. STANDARD CON0ITIONS OF AGREEMENT BETWEEN CIVIL ENGINEERING SERVICES, INC. AND ITS CLIENTS SECTION 1: LIMITATION OF LIABILITY 1.1 The total professional liability of C.E.S., Inc. will be limited to an amount not to exceed $50,000 or the fee, whichever is greater. 1.2 Client further agrees to notify any contractor and subcontractor who may perform work in connection with any design, report or study prepared by L.E.S., Inc. of such limitations of professional liability for design defects, errors, omissions and to require as a condition precedent to their performing their work, a like indemnity and limitation of liability on their part as against C.E.S., Inc. SECTION 2: INSURANCE 2.1 C.E.S., Inc. represents and warrants that it and its agents, staff and consultants employed are protected by worker's compensation insurance and that C.E.S. has such coverage under public liability and property damage insurance policies which C.E.S., Inc. deans to be adequate. Certificates for all such policies of insurance shall be provided to client upon request in writing. Within the limits and conditions of such insurance, C.E.S., Inc. agrees to indemnify and save client harmless from and against any loss, damag9e, or liability arising from any negligent acts by C.E.S., [nc., its agents, staff, and consultants employed by it. C.E.S., Inc. shall not be responsible for any loss, damage or liability beyond the amounts, limits, and conditions of such insurance. C.E.S., Inc. shall not be responsible for any loss, damage, or liability rising from any negligent acts by client, its agents, staff, and other consultants employed by it. SECTION 3: ASSIGNS 3.1 Neither the client nor C.E.S., Inc. may delegate, assign, sublet or transfer his duties or interest in this Agreement without the written consent of the other party.