HomeMy WebLinkAbout1986-08-25 86-345 ORDER86-365
Introduced by Counclbz Tilley, August 25, 1986
CITY OF BANGOR
(TITLE.) Orbgr, Authorizing City Manager to. Eater into Contract with
Civil Egg3neerl¢g,Serynces -Industrial Pretreatment
By the City CoaaeB of City ofBaapor:
ORDERED,
THAT the City Manager be and hereby is authorized to enter
into a coutract.with Civil Engineering Services of Brewer, in
accordance with=a proposal dated July 9, 1986, a copy of which
is on file in t& City Clerk's office, for consulting services
in connection with the completion and implementation of the City's
industrial sewerage pretreatment program.
STATEMENT CF FACT:
The estimated project cost as submitted in the proposal is
$7,200. EPA regulations require that the City submit an annual
implementation report not later than November 1, 1986. Because
of the complex nature of the program and the lack of sufficient
staff to adequately carry out the additional burdens caused by the
program, it is necessary that the services of a consultant be
engaged immediately in order to meet the required EPA deadlines.
In City Council August 25,1986
Passed
I7'. w'�A
ty Cie
86-345
ORDER
Title,
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to
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Enter into dontract ................ith .
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Pre treatment ices Industrial '
+Ptt treatment
Introduced
n-oand filed by '� .
86-345
PROPOSAL TO THE
CITY OF BANGOR, MAINE
COMPLETION AND IMPLEMENTATION
OF
EPA INDUSTRIAL PRETREATMENT PROGRAM
JULY, 1986
CIVIL ENGINEERING SERVICES
195 W"Il MAIN BTLEEi MEWID, MAINE "412
1LLEDMONE 201-989-482d
Mr. David Pellegrino
Purchasing Agent
Bangor City Nall
73 Harlow Street
Bangor, ME 04401
Dear Mr. Pellegrino
CIVIL ENGINEERING SERVICES
nE SOUM MAIN STREET BREWER, MAINE O 12
'July 9, 1986
Based upon discussions that we have had with Ralph Mishap,
Wastewater Treatment Plant Superintendent, it is our understanding
that the City of Bangor is considering retaining a consultant to
complete its unfinished Industrial Pretreatment Program. The
Environmental Protection Agency ordered the City of Bangor to
impl eoent an appropriate pretreatment program by November 1985. While
the City has taken some of the initial steps necessary to develop a
pretreatment program, it has yet to be fully implemented. Since EPA
has recently initiated an auditing program to ensure cenpliance with
its pretreatment regulations, the City of Bangor must finalize its
pretreatment procedures as soon as passible to avoid potential EPA
enforcement action.
The City's pretreatment program must prevent industrial
discharges which 1) may upset the treatment plant's operation, 2)
might allow toxic materials to pass untreated through the treatment
plant and into the Penobscot River, and 3) would allow any undesirable
pollutant to accumulate in the treatment plant's sludge such that the
sludge would no longer be suitable for composting and land
application. EPA has developed a list of various industries and
pollutants that must be regulated under all municipal pretreatment
programs. The City is also required to regulate any other industry or
pollutant if is has the potential of interfering with treatment plant
processes.
To accomplish the federal pretreatment objectives, the City is
required to identify all industrial users that discharge wastes
subject to EPA pretreatment regulations. The City must issue permits
W all applicable industrial users which limit the amount of specific
pollutants that may be discharged into the public sewers. If an
industrial user's wastewater contains Pollutant levels that exceed the
limits authorized by the City permit, then the City must require the
C.E.S. INC.
Mr. Pellegrino
July 9, 1986
Page 2
user to install pretreatment equipment to remove the pollutants before
the wastewater is discharged. The City of Bangor is also required to
monitor the effluent of all regulated industrial users to ensure that
their quality remains in compliance with both the City's industrial
Permit program and EPA pretreatment regulations.
The core of any municipal pretreatment program is an effective
sewer use ordinance which empowers the municipality to exercise the
inspection, monitoring, and enforcement activities mandated by EPA.
The City of Bangor revised its sewer use ordinance in the spring of
1985 before EPA had finalized its list of required industrial effluent
limits. Therefore, the present City ordinance does not fully comply
with stricter EPA regulations that have since been issued. The serer
use ordinance should also be reviewed after the final pretreatment
program has been developed to ensure that it is consistent with the
needs of the program's monitoring and enforcement phases.
A study conducted by a consultant to the City in 1984
tentatively listed 30 Bangor businesses which might require regulation
under the pretreatment program. However, this list does not adequately
serve as the basis for issuing pretreatment permits because it was
developed by sending an extremely complex questionnaire to businesses
in Bangor which asked them to state what chemical constituents might
be in their wastes. Only those that responded are included in the
tentative pretreatment list. If a business indicated that no regulated
wastes were present, they were omitted from the list. For example, one
funeral hone indicated that it used formaldehyde so it is included on
the list. All other funeral homes in Bangor are emitted from the list
even though they likely use formaldehyde. Similarly, one car
dealership is included because it uses solvents to clean its cars.
However, twelve other car dealers are omitted. 1t appears that the
current list suffers from a lack of consistency because it is based
solely on voluntary responses to a questionnaire. Before pretreatment
permits can be issued, the City must determine 1) exactly what s wer
users are subject to EPA pretreatment regulations, 2) the type of
materials these users are discharging, and 3) what effluent limits the
City's permit system should impose on these users.
Once a final list of sewer users subject to pretreatment
regulations has been developed, the City must notify all affected
businesses and begin the process of issuing permits. All of the above
steps should be completed by November, 1986 at which time the City may
be required to report to EPA on the status of its pretreatment
program.
C.E.S. INC.
Mr. Pellegrino
July 9, 1986
Page 3
1. SCOPE OF SERVICES
Consistent with our understanding of the current status of the
City of Bangor's pretreatment program and the steps which must be
taken to bring the program into compliance with EPA regulations, Civil
Engineering Services, Inc. proposes to perform the following Scope of
Services:
1. Review and revise the City's present sever use ordinance to
ensure that it contains all provisions necessary to implement,
conduct, and enforce an industrial pretreatment program.
Effluent limits promulgated by EPA for specific industrial
categories subject to pretreatment will also be included. The
effluent limits that are currently in the City's ordinance do
not conform to EPA pretreatment criteria.
2. Finalize the list of industrial users discharging into the
Bangor sewer system and determine which of these users are
subject to EPA pretreatment standards.
3. Conduct on-site process inspections of all sewer users
tentatively identified as being subject to pretreatment
standards and confirm the types of waste material being
discharged. Where on-site inspections indicate that
pretreatment regulations are applicable, samples will be
collected and analyzed for specific pretreatment pollutants. As
provided by the sewer use ordinance, the industrial serer user
will be required to bear the full cost of the above wastewater
analysis.
A. Based an the results of the on-site inspections, wastewater
analysis, and professional judgement, determine which
industrial sewer users require pretreatment permits and notify
all application users by registered letter.
5. Develop permits for all Bangor sewer users subject to
pretreatment regulations including the determination of
appropriate discharge limits for specific pollutants found in
the user's wastewater streams. Assist the City of Bangor in
issuing industrial pretreatment permits to all applicable
Users.
2. EXPERIENCE
In order to provide the engineering services described above,
Civil Engineering Services supports a staff of twenty-six highly
qualified personnel, including four registered professional engineers,
C.E.S. INC.
Mr. Pellegrino
July 9, 1986
Page 4
two environmental engineers, one registered soils scientist, and four
Certified wastewater treatment plant operators.
Based on our current workload, we anticipate assigning Shawn S.
Small, P.E. as Project Manager and William M. Diver, P.E. as Project
Engineer. Shawn, a principal of LES, Inc. has over sixteen years
experience in environmental engineering, industrial processes, and
wastewater treatment. In his previous position with the James W.
Sewall Company, he was Project Manager for the City of Bangor's
Penobscot East Interceptor Serer Extension. Shawn has had extensive
experience in working within the regulatory guidelines of numerous EPA
programs. He has conducted extensive industrial pretreatment studies
for the City of Presque Isle, the City of Fort Fairfield, Unifirst
Corporation, Clipper Foods, Inc. and Pleasant Hill Dairy.
Bill has a Master's degree in Environmental Engineering from
Cornell University and the University of Maine and is presently
working towards the Doctor of Philosophy degree in Environmental
Engineering at the University of Maine. Bill, a registered Class V
treatment plant operator, has over nine years of experience in
wastewater treatment plant operation and design including nearly five
years with the City of Bangor, first as a treatment plant laborer,
then with the Bangor Composting Project, and finally with the City's
Engineering Department. As a Civil Engineer II for the City, he
assisted with much of the initial pretreatment work performed to -date
including program review, ordinance revision, and industrial
inspections. In a previous position with Scott Paper Company, Bill was
responsible for all industrial wastewater treatment processes for a 10
KGD papermill including the implementation of a pretreatment program,
RCRA hazardous waste manifesting and management program, and a
mill -wide chemical spill prevention plan.
Shawn and Bill will be assisted on this project by Gary Keegan,
Environmental Engineer. Gary, a Class IV treatment plant operator, is
Presently completing his Master's degree in Environmental Engineering
at the University of Maine. He has had extensive experience in
industrial pretreatment processes. In a previous position with GHR
Engineering of ON Bedford, Massachusetts, he designed pretreatment
processes for pesticide wastes, organic solvent and heavy metals
removal from sludge, PCB waste disposal, and wastewater treatment
systems for textile wastes, printing wastes, and detergent wastes.
CES, Inc. has established a strong reputation in northeastern
Maine for providing sound, cost-effective solutions in the
Environmental Engineering field. We believe that our project team
consists of competent personnel that will complete this project in a
timely, professional manner.
C.E.S. INC.
Mr. Pellegrino
July 9, 1986
Page 5
3. COMPENSATION
Based upon our current understanding of the project, we present
the following estimated budget amounts for each phase of the proposed
work outlined in the Scope of Services:
ITEM ESTIMATED BUDGET
1. Sewer Ordinance Review and Revision $ 500.00
2. Update Industrial User Inventory 1,300.00
3. Industrial Inspections and Sampling 3,500.00
4. Finalize Pretreatment User List 500.00
S. User Notification and Pretreatment Permits 1,400.00
As indicated by the above estimates, we recommend a project
budget of $7,200.00 to perform all of the work items described under
the Scope of Services. This budget is based on the assumption that the
cost of wastewater analysis will he borne by the industrial users
being tested. We have assumed that the total list of industrial users
in Bangor will be reduced to around thirty on which we will wish to
conduct effluent testing. Based upon our experience and discussions
with other Maine cities, we suspect that only ten to fifteen saner
users in Bangor will ultimately be required to participate in the
pretreatment program. Invoicing for services will be made on the basis
of hours actually expended at the personnel rates listed on the
attached schedule, plus reimburs anent for direct expenses incurred.
Budget costs herein will not be exceeded without your written
authorization. Should we encounter any unforeseen field conditions
which would change the Scope of Services beyond that which we propose,
then L.E.S. will not proceed without first receiving authorization
from the City,. It is also agreed that the attached rate schedule
shall remain firm for all phases of the work authorized and performed
prior to January 1, 1987. Beyond that date, we reserve the right to
adjust our rate schedule to meet the then current wage and price
conditions.
4. IMPLEMENTATION
C.E.S. is prepared to begin work on this project within ten
days of receiving a signed proposal authorizing us to proceed. We will
assign this project a top priority and will work continuously and
expediently to fulfill all tasks necessary to implement Bangor's
pretreatment program. Assuming that we receive a signed proposal by
late July, we anticipate completing all on-site inspections during the
month of August. As soon as all test data becomes available, we will
immediately proceed to the permit preparation and issuance phase. Our
goal will be to work closely with the City of Bangor to bring the
C.E.S. INC.
Mr. Pellegrino
July 9, 1986
Page 6
pretreatment program into compliance with EPA requirements at the
earliest possible date and as far ahead of the November, 1986 EPA
auditing schedule as Possible. Once the City's initial pretreatment
program is implemented. Civil Engineering Services will be available
to assist the City of Bangor in any additional monitoring, sampling,
inspection, or reporting program as may be required. We believe that
our close proximity to the City of Bangor can make us an effective
partner in assisting the City with the long range needs of its EPA
industrial pretreatment program. '
5. AUTHORIZATION TO PROCEED
Three copies and an original of this proposal are enclosed for
Your review. If you find this proposal acceptable in its present form,
the return of one copy signed in the space provided will constitute
Your acceptance hereof and our authorization to proceed. If you should
have any questions or desire additional information, please feel free
to contact us. We appreciate this opportunity to be of continued
service to the City of Bangor.
/V�eerrrytttruullyy yours,Li vrV'•"' Engineering Ser
es W. Parker, P.E.
President -
Accepted by:
Title:
Date:
C.E.S. INC.
APPENDIX ONE
RESUMES
C.E.S. INC.
SHAWN S. SMALL P.E., S.E.
PRINCIPAL/PROJECT MANAGER
CIVIL ENGINEERING SERVICES
Profile: Shawn's previous 15 years experience includes a broad background in
Civil, Sanitary and Structural Engineering Design and Construction.
The past 7 years experience has been predominately within the Solid
Waste Management field.
Education:
University of Maine at Orono
1970 - Bachelor of Science Civil/Sanitary Engineering
Continued Education;
- Value Engineering
- Fallout Shelter Analyst
- Life Cycle Cost Analysis
Relevant Experience:
- Project Engineer/Project Manager, Engineering Department
James W. Soman Co., Old Town, Maine (1970-1979).
- Founder/Principal/Project Manager
Civil Engineering Services, Brewer, Maine (1979 -present)
Registrations:
Professional Engineer #3190 - Maine
Fallout Shelter Analyst
Site Evaluation 1092 - Maine
Professional Memberships:
- National Society of Professional Engineers
- Site Evaluators Association
Personal: 38 years of age, married with four children, excellent health, avid
back packing cross-country skiing, Alpine skiing, skating, swimming,
fishing, hunting, most outdoor sports.
Civic: - Board of Trustee (Chairman, 1981-1986) - First
Congregational Church of Milford, Maine
- Member, Old Town Rotary Club
- Member, Old Town Hockey Association
- Member, Wastewater Treatment Facility Advisory
Committee, City of Old Town, Maine
Sample Projects:
Pro ect ;an a er
- own o Toco n Maine, Solid Waste Transfer Station
- Town of Lincoln Maine, Conventional Sanitary Landfill
- City of Presque Isle Maine, Transfer Station
- City of Presque Isle Maine, Secure Sanitary Landfill
- Sawyer Environmental Recovery Facility, Secure Ashfill
- Town of Greenville, Conventional Sanitary Landfill -
- Town of Thomaston Maine, Transfer Station
- Piscataquis County Maine, Solid Waste Management Report
- Mount Desert Island, Waste to Energy Feasibility Report
C.E.S. INC.
WILLIAM M. OLVER P.E.
PROJECT ENGINEER
CIVIL ENGINEERING SERVICES
Profile:
Bill is a highly motivated engineer with a strong
background in wastewater conveyance and treatment. Bill has
exhibited a high level of professionalism throughout the
conduct of his assigned projects. His 9 years of work
experience with Maine Industry, Maine Municipalities, and
Maine Consultants makes Bill a valuable asset to any
project he is assigned.
Education:
University of Maine at Orono, 1980, B.S. Civil (Sanitary)
Engineering.
Cornell University, Ithaca, New York, M.S. Environmental
Engineering.
University of Maine at Orono, 1986, M. Eng. Civil
Engineering.
Univeristy of Maine at Orono, Ph D. Environmental
Engineering, (in progress)
Relevant Experience:
- Technical Author and Data Analyst, City of Bangor, Maine
and U.S. Environmental Protection Agency Composting Project
(1977-1980)
- Assistant Engineer, A.E. Modsdon Consulting Engineers,
Waterville, Maine (1979-1980)
- Environmental Process Engineer, Scott Paper Company,
Winslow, Maine (1981-1983)
- Civil Engineer 11, City of Bangor Engineering Department,
(1983-1985)
Project Engineer, Civil Engineering Services, Braver,
Registrations
Wastewater Treatment Plant Operator, Grade V #688, Me.
Registered Professional Engineer #5246, Me.
Professional Memberships:
Maine Environmental Technical Information Service Advisory
Council
Maine American Society of Civil Engineers
Maine Mastewater Control Association
New England Water Pollution Control Federation
University of Maine Pulp and Paper Foundation
Publications:
Cold Weather Slud a Com ostin Narks in Maine. 1980.
ourna o pnpos c ante an 1iza wn. 21 (5):
20-22.
C.E.S. INC.
The Life and Times of Aspergillus Fumigatus. 1979. Journal
of Compost Science & Land Utilization. 20 (U: 36-39
Economics of Municipal Sludge Composting. 1977. Presented
at the Annual Meeting of the Maine Wastewater Control
Association, Oct. 1977.
Operational Techniques for Accelerating Biological Activity
in Cold Neather 51ud a Com ostia . 1984. Presented at the
New Eng an eg�ona or s§2 op on Composting and Land
Application, March 1984.
tom ostia Swa a Slud e: The Process as Conducted b the
Cit�of Ban9o�r, Mane. 982. U.S. Enviro mentai Protect on
gency aA nd the City of Bangor, Maine. 74 pp.
Civic:
Past Member Hampden Town Council Sewer Advisory Board
Past Associate Member Hampden Planning Board
Sample Projects:
Project Engineer:
- Town of Milbridge, Wastewater Treatment System & Sanitary
Serer Design and Construction
- City of Bangor, Design and Construction of Sanitary
Sewers, Streets
- Town of Veazie, Sanitary Sewer Design and Construction
- Town of Castile, Sludge Utilization Study
- Scott Paper Company, Wastewater Treatment Plant
Operation, Budget Management and Process Control
- Town of Veazie, Sower User Fee Rate Structure
- Town of Milbridge, Sewer User Fee Rate Structure
- City of Bangor, Sewer User Fee Rate Structure
- City of Calais, Sludge Copper Study
-.City of Calais, Pumping Station Evaluation
C.E.S. INC.
GARRETT KEEGAN
ENVIRONMENTAL PROJECT ENGINEER
CIVIL ENGINEERING SERVICES
Profile: Gary has a very strong background in special waste treatment and
disposal. His 12 years of experience in this field provides him with a
unique insight into present day waste Disposal problems.
Education:
Northeastern University, Boston Mass., 1972, Bachelor of Science -
- Biology
University of Maine at Orono, M.S., Civil Engineering (Environmental)
- in progress, Thesis Topic: Computer Modeling of
Kenduskeag Stream Water Quality
Continued Education:
- Gas Migration and Leachate Control, University of
Wisconsin
Relevant Experience:
- Commonwealth of Mass. BEDE (1973-1975)
- Project Engineer, Engineering Department, GHR Engineering
New Bedford, Mass. (1975-1983)
- Environmental Project Engineer, Civil Engineering Services
Brewer, Maine (1983 -present)
Registrations:
Registered Sanitarian, Mass. - 1975
Wastewater Treatment Plant Operator, Grade 6, Mass - 1981
Wastewater Treatment Plant Operator, Grade 4-B, ME - 1981
Registered Engineer in Training, Maine
Personal: 38 years of age, married with two children, excellent health, enjoys
all sports with special interest in cross-country skiing and tennis.
Sample Projects:
- Concord, NH - Pesticide Waste Treatment
- Raymond, NH - Organic Solvents & Metal Sludge Treatment
- Nov Bedford, Mass. - PCB Haste Disposal
- Acton, Mass - Waste Oil & Solvents Disposal
Environmental Project En ineer:
- Greenville, ME - So i0 Waste Conventional Landfill
- Sawyer Environmental Recovery Facility - Secure Ashfill
- Rangeley. ME - Solid Waste Conventional Landfill
- Tweave Inc. Nanton, Mass - Textile Waste Treatment
. Halliday Lithograph, Hanover, Mass. - Printing Waste
Treatment
- Barcolene Co., Holbrook, Mass. - Detergent Waste Treatment
C.E.S. INC.
APPENDIX TWO
SCHEDULE OF CHARGES AND
STANDARD CONDITIONS
C.E.S. INC.
SCHEDULE OF CHARGES
Effective January 1, 1986
CHARGES FOR PERSONNEL:
PROJECT MANAGER
PROJECT ENGINEER
ENVIRONMENTAL ENGINEER
ASSISTANT ENGINEER
TECHNICIAN/ORAFTSMAN
OBSERVER
SITE EVALUATOR
SOIL SCIENTIST
CLERICAL
$50.00
$42.50
$38.00
$35.00
$22.00 to $2].50
$22.00 to $27.50
$30.00
$30.00
$15.00
EXPENSES: ALL JOB RELATED EXPENSES WILL BE BILLED DIRECT WITHOUT
MARKUPS. MILEAGE WILL BE BILLED AT THE RATE OF $.25
(TWENTY-FIVE CENTS) PER MILE. COPIES, PRINTS, AND SURVEY
WORK WILL BE BILLED AT COST.
INVOICE: INVOICES FOR PERSONNEL TIME AND EXPENSES WILL BE SUBMITTED
04 A MONTHLY BASIS AND WILL BE WE WHEN RENDERED. INTEREST
AT A RATE Of 1 112 PERCENT PER MONTH WILL BE ASSESSED TO
BILLS REMAINING DUE AND NOT PAID WITHIN 30 (THIRTY) DAYS.
C.E.S. INC.
STANDARD CON0ITIONS OF AGREEMENT BETWEEN
CIVIL ENGINEERING SERVICES, INC. AND ITS CLIENTS
SECTION 1: LIMITATION OF LIABILITY
1.1 The total professional liability of C.E.S., Inc. will be limited
to an amount not to exceed $50,000 or the fee, whichever is
greater.
1.2 Client further agrees to notify any contractor and subcontractor
who may perform work in connection with any design, report or
study prepared by L.E.S., Inc. of such limitations of
professional liability for design defects, errors, omissions and
to require as a condition precedent to their performing their
work, a like indemnity and limitation of liability on their part
as against C.E.S., Inc.
SECTION 2: INSURANCE
2.1 C.E.S., Inc. represents and warrants that it and its agents,
staff and consultants employed are protected by worker's
compensation insurance and that C.E.S. has such coverage under
public liability and property damage insurance policies which
C.E.S., Inc. deans to be adequate. Certificates for all such
policies of insurance shall be provided to client upon request in
writing. Within the limits and conditions of such insurance,
C.E.S., Inc. agrees to indemnify and save client harmless from
and against any loss, damag9e, or liability arising from any
negligent acts by C.E.S., [nc., its agents, staff, and
consultants employed by it. C.E.S., Inc. shall not be
responsible for any loss, damage or liability beyond the amounts,
limits, and conditions of such insurance. C.E.S., Inc. shall not
be responsible for any loss, damage, or liability rising from any
negligent acts by client, its agents, staff, and other
consultants employed by it.
SECTION 3: ASSIGNS
3.1 Neither the client nor C.E.S., Inc. may delegate, assign, sublet
or transfer his duties or interest in this Agreement without the
written consent of the other party.