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Home My WebLink About1985-12-23 86-56 ORDER86-56 Introduced by Councilor Brown, December 33, 1985 CITY OF BANGOR (TITLE.) (Ortrer,.-Awthorizog the. City Manager.. to BMecute a.. Grant .......... Agreement with the M Dept. of Human services Childhood . .... .... .. _ ....... Un 12a On PrOJeCt BY HW City COan[t{ OfVe Of ofBaayar. ORDERED, THAT the City Manager, on behalf of the City of Bangor, is hereby authorized and directed to execute a Grant Agreement with the Maine Department of Human Services, a copy of which is on file in the office of the City Clerk, and to take all other necessary action, including execution of documents and contracts, for the purposes of providing Childhood Immunization services to patients seen at the Bangor Health Department. IN CITY COUNCIL December 30, 1985 Passed � '/2 CITY C 86-56 ORDER Title, Authoriming tM City Manage[ to en lute a Gvant Agreement with the Hain DeTmrtmnt of Home, SeY ices ...................................... Childhood LMiunivation P Oject Introduced and filed by .......... 6o' oun.ci..lman. m STATE OF MAINE 11OWEl- ICEI DIVISION OF MATERNAL AND CHILD HEALTH 11.1c, DICING STANDARD GRANT AGREEMENT ENC. Q. January 1, 1986 Ch;m4:er 31, 1986 _- L GRANT PAYMENTS TO PROJECT AGENCY A. TOTAL AMOUNT Of GRAN S 28,200 CARADAVERS1 S. RA INITIAL PAYMENT 7,050 INSTALLMENTS. NO._3_ PERIOD AMOUN-15 7,060 C. APPROPRIATION 0. ENCUMURAND4 AMOUNT S L EXECUTION OF GRANT AQAUoA-NT THE STATE OF MAINE DEPARTMENT OF AWMAN SERVICES (DEPARTUEN71 AND T1110RAITUESNIE IWCZ�WTEO THIS GRANT AGREEMENT ON THE CATES HONDO SPECIFIED, GRANTEE DEPARTMENT OF HUM" SERVICES AUTHORIZED SIGNATU RE GATEGE.LT cEGM,.MSsloocl ----5AHE' B gar city �ldtroal lmmmization — RG(GRANTED city o£ Bang= Deparhre t of HsalU 6 Welfare 103 Texas Avenue Bangor, Maine 04401 TEL 947-0341 RcMary-Anne T. chalila Director of Health 5 Welfare T r7 947-0341 Dennis t Dix DireRor of Imnmization Project TEL_ 289-3)96 January 1, 1986 Ch;m4:er 31, 1986 _- L GRANT PAYMENTS TO PROJECT AGENCY A. TOTAL AMOUNT Of GRAN S 28,200 CARADAVERS1 S. RA INITIAL PAYMENT 7,050 INSTALLMENTS. NO._3_ PERIOD AMOUN-15 7,060 C. APPROPRIATION 0. ENCUMURAND4 AMOUNT S L EXECUTION OF GRANT AQAUoA-NT THE STATE OF MAINE DEPARTMENT OF AWMAN SERVICES (DEPARTUEN71 AND T1110RAITUESNIE IWCZ�WTEO THIS GRANT AGREEMENT ON THE CATES HONDO SPECIFIED, GRANTEE DEPARTMENT OF HUM" SERVICES AUTHORIZED SIGNATU RE GATEGE.LT cEGM,.MSsloocl ----5AHE' STATE OF :MING DEPART14'+vT OF T MN SERVICES STANDAIID GRNtlT BUDGET MRM FROSECTED EXPENDITURES u SOURCE OF on iATEGCRF OF EXPENDITURE TMT GRANT FUNDS GRANT INNCOUR: GRANTEE COiITRIB:T'TL Personal Services (list No. types of Positions) Fos. a. Full Time 1 23,195 23,195 P. Part. Tire 1 1,142 1,142 10 hi. /sro. catKac[ed to Dept. of Health 6 Welfare Trave-- Gas- Rectal .2,000 2,000 2,000 Cis_ ,.__e SanPl ies 563 563 Rent a.. o r Other Costs at Snace700 700 Tale Phone Other Ociiities Equipment (list durable items with - Purchase cost in excess of $100) Omer (itemize) Printing 450 Postage 150 450 150 450 150 Estimated Total Project Cost $ 28,200 $ 28,200' $ $ Bangor City Childhood Immunization Project (1986) The Bangor City Childhood Immunization Project will begin its seventh year of operation January 1, 1986. The staff of the Project includes a full-time Health Educator with secretarial services contracted through the Bangor Department of Health and Welfare. -..The-Director'.of the Bangor Department o£.Health and Welfare will serve as the Project Supervisor and grant manager. The Project focuses its attention primarily on Penobscot and Piscataquis Counties and secondarily on Aroostook, Wash- ington, Hancock, Franklin, Kennebec, Knox and Waldo Counties. Project efforts will be monitored through monthly re- ports and periodic staff meetings. The Health Educator will make any programmatic recommendations to the Director of the. Maine State Immunization Program and will assist all new staff hired to the State Immunization Program. The main objectives of the Project for 1986 are to: (3) Continue the promotion of the Mothers of Newborn Education Effort through site visits, telephone calls, mailings and provisiono£videotapes to hospitals in the n unties. New educational materials which are nine to the Mothers Of New- born Education Effort will be distributed ap- propriately. (2) Continue the promotion of the State of Maine Official immunization Record Card through dis- tribution to hospitals, physicians and agencies that serve children. (3) Maintain standardized immunization practices by provision o£technical assistance to physicians, school and public health nurses, hospitals and other public and private health care providers. Questions which arise are reported to the Maine Inmtunization Program State Office, and written documentation of appropriate courses of action are provided in response to the concerns. (4) Develop a tickler system for private physicians to implement. Promotion of this system would be initially conducted in Penobscot County and spread to the other Counties in the Project area. A suggested system has been presented to the State Office. 86-56 (5) Contact parent groups of Day Care Centers and Head Start Programs to provide immunization education through public speaking and presentation of work- shops. (6) Continue working with the WIC Programs to insure maintenance of immunization record checks and that referrals are made when necessary. (7) Conduct public speaking engagments, develop and present workshops, participate in health fairs and continue to design health and immunization education efforts, materials and PSA's (including those PSA's disseminated in August and September to acknowledge the school immunization law and parental cooperation). (A) Provide immunization education to the Passamaquoddy Indian Health Services. (9) Continue to assist the State Office with the Survey of Two Year Olds as well as the Random School Survey. (10) Assist the effort to eradicate measles in the State of Maine by confirming diagnosis and a ing out- break locations. Appropriate action will be im- plemented by Project Staff. The Grantee and the Department agree as follows: 1, performance of Work The Grantee will use the funds granted ty the Department for the purpose of carrying out the project described in the attached Project Plan. 2. Indenendent tenacity - The Grantee and his agents and employees are acting la an independent capacity and not as officers, employees, or agents of the State. Grantee understands that he will accrue no retirement benefits, vacation, nick leave or any other benefits available to State employees. 3. Indemnification The Grantee will defend and hold harmless the State and its officers and employees against any damages or losses suffered by anY Perscn, fI=, or corporation in connection with the performance of the work under this agreement. _ 4. Pawm_ents The Department will melee payments to the Grantee promptly in accordance with the schedule of payments specified in the project Plan when the Grantee submits written requests for payments and satisfactory progress reports. 5. Denartceat's Greet Manger The Department will designate a person as "The Department's Grant Manger" who will be the Department's representative during the Period of this grant. He will approve all payments to be made under this grant and has the authority to stop the project or redirect the work if necessary to insure satisfactory results. 6. Reports Me Grantee will make written reports to the Department concerning progress of the work on the project at least Once a month. The content and format of reports shall be as required by the Department's Grant Manager. - p - Upon completion of the Project the Grantee will submit a written report to the Department's Grant Manager describing the manner of conduct and results of the Project. The report shall contain a description of all activities under the project, an accounting of expenditure of grant fonds, and such statistics andlor other material as the Department's Grant Manager Shall require. 7. Ownership All reports, systems, processes, Or other products of the project are the property of the Department and upon request shall be turned over to the Department. 8. Access to Records The Grantee will maintain complete retards of work performed and expenditure of grant funds. The Grantee will make these records available to the Department's Grant Manager, the Deportment's auditors, the State Auditcr, and Federal auditors at the Grantee's headquarters at any reasonable time during the duration of the project and for a three year period after the project's completion. 9. Subcontracting The Grantee will not issue any subcontracts for work required by the troject unless approved in the grant plan or otherwise approved ill writing by the Department's Grant Manager. Changes in the Scope, method or finances of the Project which require a significant departure from the approved project plan must be apnrmred in advance and in writing by the Department's Grant Manager, the Department's Grant Manager may order changes in the project plan if he de^.ms that such rh zges are required for successful completion of the project. If a change order issued by the Department's Grant Manager requires a change in the total funds required for completion of the project the Department will make on equitable adjustment of funds. 11. equal Employment 0000rtunity The Grantee agrees that he will not discriminate against ary employee or applicant for employment on this project because of race, color, sex,. religious creed, ethnic origin, ancestry, Or physical or mental handicap except when related to a bona fide occupational qualification. E6-56 3 The Grantee, Sf he has 15 ormore employees, warrants that he has a plan fee affirmative action which satisfies the criteria in the Depar.- ment•s Affirmative Action Guidelines which are Incorporated in this agreement by reference. All advertisements for employment by the Gra:teo vill bear a statement that he is an Equal Opportunity Employer. The _following attachments are incorporated In this agreement: 1. Project plan (description) 2. Project budget 3. Project agency description 4, Affirmative action guidelines The project plan consists of the two attached documents. One, labeled Bangor City Childhood Immunization Project, the other consisting of the objectives, proposed activities, method of operation and evaluation section of the Maine State application for federal funds. The Grantee serves the program needs of the nine county areas as indicatedinattached. State of Maine Department of Roman services AFFIRMATIVE ACTION GNIDUMS " GRMITS written Flan Grantee agencies with 15 or more employees must have a written plan for affirmative action signed by the chief executive officer of the agency which contains the following: 1. A general statement of commitment to equal employment opportunity with an affirsation that the agency will not discriminate in hiring, promotion, training, layoff, termination or any other personnel action or policy. This statement must be distributed to employees and recruitment sources and a record kept of the documentation. 2. The denigration of the official who is responsible for the affirmative action plan and EEO policy. Other Requirements In addition to having a written statement and a designated effixnative action officer the grantee agency most: 1. Examine its personnel policies and procedures end correct aurr which may appear to discriminate even if there is.no intent to do so. 2. Review its workforce to evaluate the effectiveness of the agencies affirmative action program and to identify instances where there may have been failures to carry out affirmative action. wben instances of discrimination are discovered they must be corrected and the correction docmented. 86-56 Suole ant: Bangor City. Childhood I zation Grant ane City Of Bangor cePartaent Of Health and Welfare is a full -tire vrmricip l human service agency pro- viding services to residents of the City of Bangor. nese services in- clude general as sistanoe, public health nursing,inunnizations, as - ease investigation and control, ma- ternsl mid child health services, adult health suparuision, childerns' dental care, school nurse , tealth education and wateatal, children' and infant nutrition. Certain pro- grave oder special arrangment (Ste Clinic, KC and Lnmmumtion proo- tion) are provided for areas op to and excseiing two counties in area. I1. APPaFiM =M me city of Bangor operates with an approval affirmative action plan. ahfs plan is on file for inspection in the City of Bangor's personnel l)epsrtnent. W. Sohn Perry, Personnel Dir=_ntar for the City of Bangor, is the Citys Affirmative Action Officer. vary -Anne T. p Ula