HomeMy WebLinkAbout2018-05-10 Commission on Cultural Development Minutes
City of Bangor, Commission on Cultural Development
May 10, 2018
8:30 a.m.
Council Chambers, City Hall, 73 Harlow Street, Bangor
Meeting Minutes
Attendance:Allen Adams, Jane Bragg, Tristine Currier, City Staff Member Melissa Fongemie, Jared
Hunnefeld, Andrea Littlefield, Liam Riordan, Amy Roeder,Owen Smith, Kim Stewart, Lovern Stockwell,
1.Welcome
a.Liam Riordan called the meeting to order at 8:31 a.m. One new member; Lovern
Stockwell and one returning member; Owen Smith.
2.Approval ofApril’s Meeting Minutes
a.Allen Adams motioned to approve April’s meeting minutes, Jane Braggseconded the
motion.Vote unless doubted, no doubt.
3.Budget Update
a.Jared Hunnefeld updated the group on the most recent budget discussion; no decisions
at this time have been made, no questions have been raised at this time, and there are
no updates.
4.Grant Application Update
a.7 applications have been received for the May 1, 2018 deadline. Group will review and
assess during the June meeting. Plan on a couple hours for the meeting.
Recommendations will be made from the CCD to the Business and Economic
Development Committee for recommendation to the City Council.
b.Jane Bragg stated that she had a concern only7 applications had been received, feels
that the reach was not broad enough. Andrea Littlefield advised that she didn’t know that
the grant application press release hadbeen issued by the City and that she would’ve
pushed the process, encouraged others, and self-promoted. The group discussed
tasking the Marketing Committee for community outreach, states that they rely on the
City to advertise and feels that the mark wasmissed this time.
5.ARTober 2018 RFP Discussion
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a.Liam Riordan completed the 2draft of the ARTober 2018 RFP.
b.The objective for this is to hire someone for the marketing/design concept for this event.
Seeking professional person/organization to design poster, rack card (Save the Date),
and create and maintain the event calendar for event promotion, scheduling, and
planning. Winning person/organization will receive a $1500 stipend. This should provide
incentive to obtain sponsors for the event, and allowing them to keep 50% of whatever
financial contributionsexceed the cost of the event.
c.Kick Off Event scheduled for Friday, October 5, 2018 at the Bangor Arts Exchange. Will
be from approximately 5p-8pm. There will be a lineup of performances, presentations
and art work. This event will be open to the public, where they can come in/out as they
wish.
i.Modest scale event, less than $500 to put on event
ii.Posters to be printed in-house (by the City)
iii.Tristine Currier inquired about the logo to use, and Liam Riordan is trying to
locate this.
d.Historically, there have only been 1-2 applicants to put on this event.
i.Launchpad had the event last year.
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ii.Only 2time that we’ve hired an organizer for this event
e.Expectation of Effective Fundraising –discussed a requirement of fundraising, making
sure that the event planner is aware that fundraising is not optional. CCD voted that
fundraising should be a goal/desired target vs. requirement (5 voted for fundraising, 3
voted as requirement).
f.Inquiring if vendor can set price when they submit materials for the RFP, or if the RFP
needs to be structured to include the pricing.
6.Set Committee Meeting Dates
a.Programming & Education Committee
i.Still without an official Chair at this time, Kim Stewart will continue in this role.
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ii.Meeting scheduled for Thursday, May 24
, 2018 @ 8:30 a.m. at the Maine
Discovery Museum’s Conference Room.
b.Marketing Committee
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i.Meeting scheduled for Tuesday, May 29, 2018 @ 5:30 p.m. at the Health Equity
Alliance, 304 Hancock Street, Ste 3-B.
c.Funding Committee
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i.Meeting scheduled for Thursday, May 31, 2018 @ 8:30 a.m. at the Maine
Discovery Museum’s Conference Room.
7.Other Business
a.Amy Blackstone has resigned from the CCD.
8.Adjourn
a.Meeting was adjourned at 9:32 a.m.
Respectfully submitted by,
Melissa B. Fongemie
Admin. Asst
C&ED