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HomeMy WebLinkAbout2018-05-10 Commission on Cultural Development Minutes City of Bangor, Commission on Cultural Development May 10, 2018 8:30 a.m. Council Chambers, City Hall, 73 Harlow Street, Bangor Meeting Minutes Attendance:Allen Adams, Jane Bragg, Tristine Currier, City Staff Member Melissa Fongemie, Jared Hunnefeld, Andrea Littlefield, Liam Riordan, Amy Roeder,Owen Smith, Kim Stewart, Lovern Stockwell, 1.Welcome a.Liam Riordan called the meeting to order at 8:31 a.m. One new member; Lovern Stockwell and one returning member; Owen Smith. 2.Approval ofApril’s Meeting Minutes a.Allen Adams motioned to approve April’s meeting minutes, Jane Braggseconded the motion.Vote unless doubted, no doubt. 3.Budget Update a.Jared Hunnefeld updated the group on the most recent budget discussion; no decisions at this time have been made, no questions have been raised at this time, and there are no updates. 4.Grant Application Update a.7 applications have been received for the May 1, 2018 deadline. Group will review and assess during the June meeting. Plan on a couple hours for the meeting. Recommendations will be made from the CCD to the Business and Economic Development Committee for recommendation to the City Council. b.Jane Bragg stated that she had a concern only7 applications had been received, feels that the reach was not broad enough. Andrea Littlefield advised that she didn’t know that the grant application press release hadbeen issued by the City and that she would’ve pushed the process, encouraged others, and self-promoted. The group discussed tasking the Marketing Committee for community outreach, states that they rely on the City to advertise and feels that the mark wasmissed this time. 5.ARTober 2018 RFP Discussion nd a.Liam Riordan completed the 2draft of the ARTober 2018 RFP. b.The objective for this is to hire someone for the marketing/design concept for this event. Seeking professional person/organization to design poster, rack card (Save the Date), and create and maintain the event calendar for event promotion, scheduling, and planning. Winning person/organization will receive a $1500 stipend. This should provide incentive to obtain sponsors for the event, and allowing them to keep 50% of whatever financial contributionsexceed the cost of the event. c.Kick Off Event scheduled for Friday, October 5, 2018 at the Bangor Arts Exchange. Will be from approximately 5p-8pm. There will be a lineup of performances, presentations and art work. This event will be open to the public, where they can come in/out as they wish. i.Modest scale event, less than $500 to put on event ii.Posters to be printed in-house (by the City) iii.Tristine Currier inquired about the logo to use, and Liam Riordan is trying to locate this. d.Historically, there have only been 1-2 applicants to put on this event. i.Launchpad had the event last year. nd ii.Only 2time that we’ve hired an organizer for this event e.Expectation of Effective Fundraising –discussed a requirement of fundraising, making sure that the event planner is aware that fundraising is not optional. CCD voted that fundraising should be a goal/desired target vs. requirement (5 voted for fundraising, 3 voted as requirement). f.Inquiring if vendor can set price when they submit materials for the RFP, or if the RFP needs to be structured to include the pricing. 6.Set Committee Meeting Dates a.Programming & Education Committee i.Still without an official Chair at this time, Kim Stewart will continue in this role. th ii.Meeting scheduled for Thursday, May 24 , 2018 @ 8:30 a.m. at the Maine Discovery Museum’s Conference Room. b.Marketing Committee th i.Meeting scheduled for Tuesday, May 29, 2018 @ 5:30 p.m. at the Health Equity Alliance, 304 Hancock Street, Ste 3-B. c.Funding Committee st i.Meeting scheduled for Thursday, May 31, 2018 @ 8:30 a.m. at the Maine Discovery Museum’s Conference Room. 7.Other Business a.Amy Blackstone has resigned from the CCD. 8.Adjourn a.Meeting was adjourned at 9:32 a.m. Respectfully submitted by, Melissa B. Fongemie Admin. Asst C&ED