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Home My WebLink About2018-12-17 Finance Committee Minutes FINANCE COMMITTEE MINUTES December 17, 2018 @ 5:15 pm Councilor in Attendance: Nealley, Graham, Nichols, Weston, Sprague, Supica Staff in Attendance: Cyr, Conlow, Little, Hamilton, Caruso, Willett, Theriault, Bushey 1. Consent Agenda a. Update on Purchase of Used Shuttle Bus – Airport b. Resolve 19-038, Accept & Appropriate $60,000 Maine Health Access Foundation Healthy Communities Phase Three Implementation Grant c. Order, Authorizing $2,500 Application to Bangor Green Drinks to Purchase Two Transit Bus Bike Racks Motion made and seconded to accept consent agenda, motion passed unanimously 2. Taxpayer Request to Write Off Taxes – 10 Salem Court Staff explained that there were six years of taxes outstanding on the property. The owners had asked if due to difficulties, the amount owed could be reduce. Staff recommendation was that the full amount was owed. Therefore, this item comes before the Committee for consideration. Mr. Sander shared the history of the family home. After the passing of his mother, a nephew was allowed to move in to assist with improvements, but that did not occur. Instead the nephew refused to leave the property resulting in a couple of years working to remove him from the home. Motion was made and seconded to accept staff recommendation, motion passed unanimously. 3. Bids/Purchasing a. Transit Study – Community Connector – Stantec – $99,966 Staff provided an overview of the recent RFQ process to select a consultant and reviewed the reasoning behind the recommendation. Due to the public interest in this process and how close the estimated cost is to $100,000, this item will be forwarded to the City Council for final approval. Motion made and seconded to recommend award to the City Council, motion passed unanimously. b. Refuse Collection – Dumpsters – City Wide – Pine Tree Waste Inc - $72,307 (yr 1) As this contract has a three year term, it will exceed $100,000 and therefore require City Council approval. Motion made and seconded to recommend contract award to the City Council, motion passed unanimously. c. Uniform Rental – Public Services – Unifirst – $32,104 Motion made and seconded to award contract to Unifirst, motion passed unanimously. d. Request to Waive Bid Process – Traffic Signal Equipment – Econolite - $20,781 Motion made and seconded to waive the bid process to assist in standardizing the City’s traffic control equipment and award the purchase to Econolite, motion passed unanimously. e. Request to Waive Bid Process – Tire Chains - $20,069 Due to rising steel prices and the length of time from order to receipt of chains, staff requested that the bid process be waived and the necessary supply be purchased in advance to ensure availability. Motion to waive the bid process was made and seconded, motion passed unanimously. f. Request to Authorize Contract – Ammunition – Police – Eagle Point - $14,186 Due to turnover, there is an increase in the amount of practice and duty ammunition to be acquired. The Department sought two quotes, the recommendation is to authorize the contract with the lowest price, Eagle Point. Motion made and seconded to authorize the contract, motion passed unanimously. g. Request to Amend Bid Award – Window Replacement Building 121 – Airport – Bangor Abatement - $31,880 This bid had been previously awarded, however the vendor was unable to meet the insurance requirements, therefore the request is to award the bid to the next lowest vendor, Bangor Abatement, which results in an increase in cost of $880. Motion made and seconded to award contract, motion passed unanimously. h. Request to Authorize Contract – Cold Storage Facility – Airport – Gray’s Custom Builders - $51,500 This project was approved as part of the FY 19 budget process. The Airport has a SLODA that needed to be amended for this purpose, this process took a significant amount of time. To ensure the necessary building structures would be in place prior to winter, a select bid process was undertaken, unfortunately, this was not brought before the Committee and the work was started. Staff request is to authorize the contract with Gray’s Custom Builders. Motion made and seconded to authorize the contract, motion passed unanimously. i. Request to Authorize Contract – Security System Upgrades – Airport – Advance Technology - $19,002 Recent changes in FAA regulations are going to require the addition of office space, most of this work will accomplished with our own forces or smaller contracts. However, the security system upgrade will require Committee approval. There are limited vendors able to provide this service. Staff recommendation is to authorize a contract with Advance Technology, the lowest quote provided. Motion made and seconded to authorize the contract, motion passed unanimously. j. Request to Amend Bid Award – Aggregates – Lee’s Concrete - $1,200 The lowest bidder for a certain aggregate was unable to meet the insurance requirements, therefore staff is requesting the product be awarded to the second low bidder, Lee’s Concrete. Motion made and seconded, motion passed unanimously. Meeting adjourned 6:24 pm