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HomeMy WebLinkAbout1986-11-10 87-03 ORDERB7-03' Introduced by Councilor Brown, tmverner lo, 1585 _ CITY OF BANGOR (nTLEJ (DrUT7 .......Authori zing.. the City Manager: tc.. Execute..a Grant...... --- Agre t with the Maine.Department o£„Human Services Childhood iNinunlzation Project By We aly Cowxei! of We CUy ofBaayor OBD6&BD9 6. THAT the City Manager,on behalf of the City of Bangor, is hereby authorized and directed to execute a Count Agreement with the Maine Department of Human Services, a copy of which is on file in the office of the City Clerk, and to take all other necessary action, including execution of documents and contracts, for the purposes of providing Childhood Immunization services to patients seen at the Bangor Health Department. In city Coumcil November 10,1995 Passed 8]-03 ORDER 'ty Cie r 'Title, Autheriziray The City Manage[ tO Execute .......................... 6........... a Grant Agreement with the Mine Department ........... 4.......... 4 ............... of 9uman Services - Childhool Iammnization traject pIntroduced and filed by .... 46C�XP.2.. a.. n ru.gar O9 a 3 STATE OF MAINE Project No. DEPARTRUNT OF HUMAN SERVICES APprop. STANDARD GRANT APPLICATION Enc. No. 1. PROJECT NAME Bangor City Childhood Immunization vtment of Health and Welfare Teams. Ave.$ Bangor, Me. DWI Tel. Director of Health and Welfare Tel, 949-D9A1 4. DEPARTMENT'S GRANT MANAGER Saudis T. Dix A. Total Amount of Great ..... $_ 9v_ E00 D. Payment Schedule Initial Payment .................................. $ 5.075 Installments: No. 3 Period Amount $ 5 ECS C. Appropriation and Activity Code D. Encumbrance Amount $ No. EXECUTION OF GRANT AGMIMUT The State of Maine Department of Human Services (Department) and the Grantee have executed this grant agreement on the "tea herein specified. GRANTEE: DEPARTMENT OF HUMAN SERVICES Authorized Signature Date Commissioner Date Typed Name and Title DEPARTMENT'S REVIEW a. Program A. Legal b. Administrative e. Review Committee c. Budget PRGTECT DESCRIPTION PROTECT BUDGET Hi•Ai•G oe MAINZ DEPAR'TNUTf OF HUMAN SERVICES STANDARD GRANT BUDGET FOAM PAQIECIED BY SGRM OP INCOME CATEGORY OF EXPENDITURE A GRANT TOTAL FUNDS FUNDS WCUAE INCOME NTRIBBE COUTRIHUTION 1. Personal Services (list No. types of positions) Pos. a. Full Time b. Pert Time Health Mucator — 1 18,849 18.849 30 hrs/xk Clerk Typist — 5hrs/co 1 627 627 contracted to Departmen of Health and Welfare 2. Travel 2100o 3. Disposable Snpplles 649 Rent and o OOwer cones 725 SDace a 5. Telephone P725 6. Other Utilities 7. Equipment (list durable equipment items with purchase cost in excess of $100) 8. Other (itemive) miniF 450 650 650 POSTAGE 200 9 Total Project $23.500 $ 23,500 $ $ Costmated AGREEMENT The Grantee and the Department agree as follows: 1. Performance of Work The Grantee will use the funds granted by the Depart ant Por the purpose of carrying out the project described in the attached Project plan. 2. Independent capacity The Grantee and his agentsand employees are acting in independent capacity and not as officers, employees' or agents of the State. Grantee c understands that he will a retirement benefits, vacation, sick leave or any other benefits available to State employees. j. Indemnification The Grantee will defend and hold harmless the State and its officers and employees against any damages or lasses suffered by any, person, firm, OW corporation in connection with the performance of the work under this agreement. 4. payments Me Department will make payments to the Grantee promptly in accordance with the schedule of payments specified in the project Plan when the Grantee submits written requests for payments and satisfactory progresa reports. $. Department's Grant Manger The Department will designate a person as "The Department's Grant Manager" who will be the Department's representative daring the period of this grant. He will approve all payments to be made under this grant and has the authority to stop the project or redirect the work if necessary to insure satisfactory results. 6. Reports The Grantee will make written reports to the Department concerning progress Once of the work on the project at least on month The content and format of reports shall be as required by the Department's Grant Manager. Upon completion of the Project the Grantee will submit a written report to the Department's Grant Manager describing the causes of conduct and results of the Project. Me report shall contain a description of all activities under the project, an accounting of expenditure of grant fonds, and such statistics and/or other material ad the Department's Grant Manager shall require. 7. Ownership All reports, systems, processes, orother products of the project are the property of the Department And upon request shall be turned war to the Department. B. Access to Records The Grantee will maintain complete records of work performed and expenditure of grant funds. The Grantee will make these records available to the Department'a Grant Manager, the Department's auditors, the State Auditor, and Federal auditors at the Grantee's headquarters at any reasonable time during the duration of the project and for a three year period after the project's completion. 9. Subcontracting The Grantee will not issue any subcontracts for work required by the project unless approved in the grant plan or otherwise approved in writing by the Department's Grant Manager. 10. Chanes in the Project plan Changes in the scope, method or finances of the Project which require a significant departure frac the approved project plan moat be approved in advance and in writing by the Department's Grant Fenster. The Department's Grant Manager may order changes in the project plan if he deems that such changes are required for successful completion of the project. If a change order issued by the Department's Grant Manager requires a change in the total funds required for completion of the project the Department will make an equitable adjustment of funds. 11. gqual employment opportunity The Grantee agrees that he will not discriminate against any employee or applicant for employment on this project because of race, color, a religious creed, ethnic origin, ancestry, or physical o ental handicap except whenrelated to a bona fide cacupational qualification. _3_ The Grantee, if he has 15 ore employees, warrants that he has a plan for affirmative action whimor ch satisfies the criteria in the Depart- ment's Affirmative Action Guidelines which are incorporated in this agreement by reference. All advertisements for employment by the Grantee will bear a statement that he is an Equal opportunity Enployer. The following attachments are incorporated in this agreement: 1. Project plan (description) 2. Project budget 3. Project agency description 4. Affirmative action guidelines State of Maine Department of Human Services AMRMATIVE ACTION GUIDELINES MR GRANTS Written pleas Grantee agencies with 15 or more enployees must have a written plan for affirmative action signed by the chief executive officer of the agency which contains the following: 1. A general statement of commitment to equal employment opportunity with an affirmation that the agency will not discriminate in hiring, promotion, training, layoff, termination or any other personnel action or policy. This statement must be distributed to employees and recruitment sources and a record kept of the documentation. 2. The designation of the official who is responsible for the affirmative action plan and EEO policy. Other Requirements In addition to having a written statement and a designated affirmative action officer the grantee agency must: 1. Examine its personnel policies and procedures and correct cry which W appear to discriminate even if there is.no intent to do so. 2. Review its workforce to evaluate the effectiveness of the agencies affirmative action program and to identity instances where there nary have been failures to carry out affirmative action. When natances of discrimination are discovered they must be corrected and the correction documented. Supplement: Bangor City pLL1d IDanmilaticn Grant M The City of Bangor Depaxtrent of Health and welfare is a full -tine mmicipal human service agency poo- v q services to residents of the City of Ba . ' sss services in- clude general assistance, public health nursing, imamfzxtias, dis- ease investigation and control, v Coral and Gula health services, adult bealth srpervisien, Grildems" dental care, school nursing, health slucetian and maternal, Giildr and infant nutrition. Cr..rtain pro- grams order special arrangement (SBO Clinic, wtc asi Dnmmization Prmio- tion) are provided for areas up to ani exceeling two csaan tes in area. The city of Bangor operates Wit an aporo a affirmative action plan. 'this plan is an file for inspection in the City of forger's Personnel repaztt t. Mr. John Peat', Perasmsl Director for the City of Bmgar, is the atys Affirmative Action Office. Mary -Anne T. Qalila Bangor City Childhood Immunization Project (1987) The Bangor City Childhood Immunization Project will begin its eighth year of operation January 1, 1987. The staff of the Project includes a part-time Health Educator with secretarial services contracted through the Bangor Department of Health and Welfare. The Director of the Bangor Department Of Health and Welfare will serve as the Project Supervisor and grant manager. This Project focuses its attention primarily on Penobscot and Piscataquis Counties and secondarily on Aroostook, Wash- ington, Hancock, Franklin, Kennebec, Knox and Waldo Counties. Project efforts will be monitored through monthly re- ports and periodic staff meetings. The Health Educator will make any programmatic recommendations to the Director of the Maine State Immunization Program and will assist all new staff hired to the State Immunization Program. The main objectives of the Project for 1987 are to: (1) Continue the promotion of the Mothers of Newborn Education Effort through site visits, telephone calls, mailings and provision of videotapes to hospitals in the nine counties. New educational materials which are added to the Mothers of New- born Edocation Effort will be distributed ap- propriately. (2) Continue the promotion of the State of Maine Official Immunization Record Card through dis- tribution to hospitals, physicians and agencies that serve children. (3) Maintain standardized immunization practices by provision of technical assistance to physicians, school and public health nurses, hospitals and other public and private health care providers. Questions which a reported to the Maine Immunization Program State Office, and written documentation of appropraite courses of action are provided in response to the concerns. (4) Develop a tickler system for private physicians to implement. Promotion of this system would be initially conducted in Penobscot County and spread to the other Counties in the Project area. A suggested system has been presented to the State office. (5) Contact parent groups of Day Care Centers and Head Start Programs to provide immunization education through public speaking and presentation of work- shops. (6) Continue working with the WIC Programs to insure maintenance of imunization record checks and that referrals are made when necessary. (7) Conduct public speaking engagments, develop and present workshops, participate in health fairs and continue to design health and i zation education efforts, materials and PSA's (including those PSA's . disseminated in August and september to acknowledge the'school immunization law and parental cooperation). (8) Provide immunization education to the Passamaquoddy Indian Health Services. (9) Continue to assist the State Office with the Survey Of Two Year Olds as well as the Random School Survey. (10) Assist the effort to eradicate measles in the State of Maine by confirming diagnosis and assessing out- break locations. Appropriate action will be im- plemented by Project Staff. STATE OF IMIDE Project No. 't DEpdBTvSNT OF HDDAN SERVICES \ Approp. STANDARD BEAST APPLICATION Encumber -L. Inc. Do. it 1. miwgct wdo: Bator City Childhood Imus deation and welfare .r. He. 04401 Tel. Director of Health and Welfare Tel. A. Total Amount Of Grant .....$ B. Payment Schedule Initial PN'ment.................................. $ 5.895 Installment¢: No._3_ Period Amount $ 5.875 C. Appropriation and Activity Code D. Encumbrance Amount EXECUTION OF GRANT AGF8F14DT The State of Maine Department of Humae Services (Department) and the Grentea have executed this grant agreement on the dates herein specified. DEPASMUOTT OF HISIN SERVICES Awed SI uture (. t C®1¢aioner Oate a. Program d. Legal b. Administrative e. Review Committee c. Budget PROJECT DESCBIPTICN s PROJECT BUDGET