HomeMy WebLinkAbout2018-08-20 Finance Committee Minutes
FINANCE COMMITTEE MINUTES
August 20, 2018 @ 5:15 pm
Councilors in Attendance: Weston, Nealley, Tremble, Graham, Supica, Nichols,
Davitt, Perry
1. Consent Agenda
a. Used Vehicle Purchase – Police – Varney GMC - $15,200
b. Used Vehicle Purchase – Code Enforcement – Quirk Chevrolet - $32,754
c. Quitclaim Deed – 1 and 128 Main Street – Honea
d. Workout Agreement – 143 Cumberland Street – Rowell
e. Workout Agreement – 104 Mt. Hope Avenue – Cassidy
f. Workout Agreement – 56 Pushaw Road – York
Motion made and seconded to approve consent agenda items, motion passed unanimously.
2. Bids/Purchasing
a. Request to Waive Bid Process – Flow Monitoring – WWTP – ADS LLC - $294,360/3
yr.
Staff reviewed the need to monitor and analysis data from the City’s various CSO points.
While some of the equipment is owned by the City, some monitors are provided through
the contract. The contractor maintains, downloads and analyses the data which in turn
is used to fulfill reporting requirements of the City’s EPA consent decree. Motion made
and seconded to recommend extension of the contract to the City Council, motion
passed unanimously.
b. Aircraft Deicing & Anti-icing Fluids – Airport – Type I Fluid – Inland Technologies
International - $5.80/ gallon, Type IV – Ascent Aviation Group - $6.46/gallon
Motion made and seconded to recommend contract award of Type I fluid to the City
Council, motion passed unanimously.
Motion made and seconded to award contract for Type IV fluid to Ascent Aviation,
motion passed unanimously.
c. Request for Sole Source – On-Site Training – Airport – AAAE - $13,000
Motion made and seconded to contract with AAAE to provide on-site training for Airport
staff.
d. Request to Waive Bid Process – Wheelchair Accessible Van – Community Connector
– Advanced Modifications - $12,600 (9 month lease)
Motion made and seconded to execute a 9 month lease for the vehicle, motion passed
unanimously.
3. Order 18-319, Authorizing the Issuance of $4,506,000 in General Obligation
Bonds
This order is the result of the City’s recently completed FY 19 budget process. All
projects proposed to be funded were reviewed in detail during this process. This item
will require a public hearing at the next City Council meeting. Motion made and
seconded to recommend adoption of the bond order to the City Council, motion passed
unanimously.
4. Order 18-320, Authorizing a Loan of $3,300,000 from Maine Municipal Bond
Bank State Revolving Fund
This order is the culmination of the City’s recently completed FY 19 budget process, as it
relates to more significant Sewer infrastructure projects. These projects were reviewed
in detail during the budget process. This items will require a public hearing at the next
City Council meeting. Motion made and seconded to recommend adoption of the bond
order to the City Council, motion passed unanimously.
5. Order 18-321, Authorizing the Refinancing of Existing Bond Obligations in the
Amount of $1,555,000
The City will be issuing bonds in September, the attached order would authorize the
refinancing of bonds issued in 2009. This refinancing will not extend the final maturity
of the debt and is estimated to result in approximately $100,000 in interest savings over
the next ten years. This item will require a public hearing at the next City Council
meeting. Motion made and seconded to recommend adoption of the refinancing order
to the City Council, motion passed unanimously.