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HomeMy WebLinkAbout2018-07-09 18-273 Order 07/09/201818-273 07/09/2018 18-273 Engineering Order N/A Title, Order Authorizing Execution of Agreement for Maine Department of Transportation Local Project - WIN 20896.00 Modification #2, Union Street and Fourteenth Street Intersection Improvements This Order will authorize the City Manager to execute a Local Project Agreement Modification #2 with the Maine Department of Transportation to provide an additional $35,534 for intersection improvements at Union Street and Fourteenth Street. On April 25, 2016, Council approved Order #16-159 which authorized an agreement with MDOT for upgrades to the intersection of 14th Street and Union Street. Based on the bid and scope of the project, it was necessary to increase the budget for the project. If approved, Modification #2 would increase the funding by $35,534.00 bringing the total project cost to $283,534.00. Additionally, it would modify the contract to reflect the State/Federal share of 90% or $255,180.60 and the City's share of 10%. The City's share will increase by $3553.40 for a total project cost to the City of $28,353.40. Recommend for passage Modification #3 Consent 07/09/201818-273 CITY OF BANGOR ORDER 07/09/2018 18-273 Davitt Authorizing Execution of Agreement for Maine Department of Transportation Local Project - WIN 20896.00 Modification #2, Union Street and Fourteenth Street Intersection Improvements Whereas, Council Order #16-159, approved on April 25, 2016 authorized an agreement with MDOT for upgrades of the traffic signal and intersections of 14th Street an Union Street. Whereas, the project costs are greater than the original budget; and Whereas, If approved, the project will increase by $ 35,534.00 bringing the total project cost to $283,534.00. Whereas, The City's share is 10%. Based on this modification the City's share will increase by $3553.40 for a total project cost to the City of $28,353.40. Be it Ordered by the City Council of the City of Bangor that, the City Manager is hereby authorized and directed to execute an agreement with the Maine Department of Transportation for the following: An Agreement with the Maine Department of Transportation - Union Street and Fourteenth Street Intersection Improvements, WIN #20896.00 u.s°..273 07/09/2018 MaineDOT use only AMS ID: CTM20160523000000000738 CSN: 35948 TEDOCS #: PROGRAM: Multimodal (OUC 57000) MAINE DEPARTMENT OF TRANSPORTATION Modification 2 to a Locally Administered Project Agreement With the City of Bangor Regarding Improvements at Union Street (Route 222) and 14th Street Modified Total Amount: $283,534.00 Federal Share: $226,827.20 State Share: $28,353.40 Local Share: $28,353.40 Agreement Begin: 05/13/2016 Agreement End: 05/31/2021 MaineDOT Use Only MaineDOT WIN: 20896.00 Federal Project #: STP -2089(600) Federal Authorization Date: 04/14/2016 Bangor's Vendor ID: VC1000007010 Bangor's DUNS" Number: 07-173-9692 CFDA #20.205: Highway Planning & Construction This Modification 2 shall apply to an Agreement with the City of Bangor that was executed on May 13, 2016 and was modified previously on June 20, 2018. This modification, when executed, will increase the Agreement by $35,534 — to a new total of $283,534 — to meet the lowest construction bid for the Project, as follows: ARTICLE 1 — PROJECT OVERVIEW Section 1 B, "FUNDING," shall be modified to read as follows: BACTS programmed two hundred eighty-three thousand five hundred thirty-four dollars ($283,534.00) for the Project to be shared as set forth in Article 3, "Financial Provisions." Project costs exceeding this amount shall require approval from BACTS and MaineDOT to be eligible for state and federal funding. ARTICLE 3 — FINANCIAL PROVISIONS Section 3A, "MAINEDOT SHARE," shall be modified to read as follows: MaineDOT, using federal and state funding programmed by BACTS, will share in the cost of the Project at the rate of ninety percent (90%), up to a maximum of two hundred fifty-five thousand one hundred eighty dollars and sixty cents ($255,180.60). Section 3B, "LOCAL SHARE," shall be modified to read as follows: The City shall share in the cost of the Project at the rate of ten percent (10%), or an estimated contribution of twenty- eight thousand three hundred fifty-three dollars and forty cents ($28,353.40). Furthermore, the City shall be fully responsible for expenditures: 1. Incurred before the date of Notice to Proceed; 2. Deemed ineligible for federal financial participation; and 3. Exceeding the upset limit of this Agreement, as set forth in Section 1 B, "Funding." City of Bangor: Agreement Modification 2, WIN 20896.00 Page I of 2 18-273 07/09/2018 All other terms and conditions of the original Agreement shall remain in place with no gap. MaineDOT and the City of Bangor, by their duly authorized representatives, have executed this latest modification to the original Agreement on the date last signed below. City of Bangor Maine Department of Transportation By: By: Catherine M. Conlow, City Manager * Jeffrey Tweedie, Program Manager Multimodal Program Date: Date: I certify that the foregoing signature is true and accurate. I further certify - pursuant to 10 M.R.S.A. §9407 and §9502 - that the signature, if electronic: (a) is intended to have the same force as my manual signature; (b) is unique to me; (c) is capable of verification; and (d) is under my control. City of Bangor: Agreement Modification 2, WIN 20896.00 Page 2 of 2 IN CITY COUNCIL JULY 9, 2018 CO 18-273 PASSED CITY CLERK