HomeMy WebLinkAbout2018-07-09 Finance Committee Minutes
FINANCE COMMITTEE MINUTES
July 9, 2018 @ 5:15 pm
Councilors in Attendance: Tremble, Weston, Supica, Nealley
Staff in Attendance: Cyr, Conlow, Caruso, Nicklas, Little, Rudzinski, Collins,
Wardwell, Theriault, Hathaway
1. Bids/Purchasing
a. Dock 13 Parking Expansion – Airport – B.R. Newhouse - $58,490
Motion made and seconded to award contract to B.R. Newhouse, motion passed
unanimously.
b. Request to Sole Source Decorative Streetlights – Public Services – Gilman Electric
Motion made and seconded to designate Gilman Electric as sole source provider of
decorative streetlights, motion passed unanimously.
c. Paving Program – Public Services – Lane Construction Corporation - $1,329,250
Motion made and seconded to recommend award of contract to Lane Construction to
the City Council, motion passed unanimously.
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d. Ohio 14 Street and Union 14 Street Intersection Improvements – Engineering –
A.D. Electric, Inc - $483,068
Motion made and seconded to recommend award of contract to A.D. Electric to the
City Council, motion passed unanimously.
e. Maine Avenue/Hammond St Widening – Engineering – CA Strout & Sons - $98,380
Motion made and seconded to approve the execution of a contract with CA Strout &
Sons, motion passed unanimously.
f. Order, Authorizing Contract Amendment with Republic Parking for On Street Parking
Enforcement
This order will authorize the execution of a contract amendment with Republic
Parking to transition to a license plate reader system for on-street parking
enforcement operated and managed by Republic Parking. This was reviewed and
approved during the FY 2019 budget process. The anticipated start date is October
1, 2018. Motion was made and seconded to recommend the Order for passage to
the City Council, motion passed unanimously.
g. Authorizing Execution of Contract with InforME for Credit Card Processing Services
During the FY 2019, budget process the Council approved changing credit card
processing services. With the InforME service, all users will be assessed a fee for
use of a credit card, which eliminated the credit card processing fees paid by the
City. Staff was seeking approval to execute the required documents. Motion made
and seconded to authorize execution of the contract, motion passed unanimously.
2. Stormwater Billing of Impervious Surface Discussion
At a recent Council meeting, a property owner asked about the City’s practice of
rounding impervious surface for stormwater utility billing to the nearest thousand. Staff
reviewed the history of the stormwater utility, whereby the intent was to establish a
minimum to represent the average single family home, in addition, the first 1,000 feet of
surface are in essence exempt. The fee per additional 1,000 is small at $2.75, which
has a minimal fiscal impact to the ratepayer. The administrative burden with tracking
and updating the billable surface area at a lesser level, would result in increased
administrative costs, which would likely translate to the need for a higher rate.
Therefore, the recommendation was made from the beginning to round to the nearest
1,000 feet above the minimum. The Committee was appreciative of the background
information and supportive of the City’s Ordinance and it was determined no further
action was required.
Meeting adjourned at 5:38 pm