HomeMy WebLinkAbout2018-06-04 Finance Committee Minutes
FINANCE COMMITTEE MINUTES
June 4, 2018
(Immediately Following Govt Ops Committee)
Councilors in Attendance: Graham, Weston, Nealley, Nichols, Supica
Staff in Attendance: Cyr, Conlow, Wardwell, Bolduc, Emery, Higgins, Willette
1. Consent Agenda
a. Report of Bids Awarded by Staff – May 2018
b. Consent to Sublease between R&B Properties, LLC and VERSUS Entertainment LLC
at 36 Griffin Road
Motion made and seconded to accept consent agenda, motion passed unanimously.
2. Bids/Purchasing
a. Hot Mix Asphalt – City Wide – Sargent Materials - $270,800
Motion made and seconded to recommend award of contract to the City Council,
motion passed unanimously.
b. Crossing Guard Services – Police – All City Management Services - $250,404 (3 Year
Total)
At Staff’s request this item was tabled. The vendor notified staff of an issue
regarding hours proposed and hours reported.
c. Waterfront Monitoring Equipment – BED – Acentech - $25,150
The City had bid equipment and monitoring services of equipment recommended by
Waterfront Concert, but received no responses. Acentech as part of their contract
reviewed the equipment in use for monitoring by WFC and determined it was not the
appropriate choice of equipment. In order for the City to appropriately monitor,
compile data and ensure continued compliance with the SLODA exemption, Acentech
provided a price quote to acquire equipment to undertake this work. The proposed
equipment is the same type the City had been leasing in recent years. The cost of
the equipment will be split between WFC (75%) and the City (25%).
Motion made and seconded to approve the purchase, motion passed unanimously.
Staff made the Committee aware of a grant opportunity that is due in one week. The City
would like to apply for a grant to fund a generator and improvements to the Parks & Rec Center
to be able to serve as a shelter location. Councilors present were in support of the application.
A Council Order will be prepared ratifying the application at an upcoming meeting.
Meeting Adjourned at 5:44 pm