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Home My WebLink About1989-10-11 89-402 ORDERgm October 4,_1989 Immrvn. 89-402 Order authorizing the preparation and a Identical of a with the Greeter Bangor Chamber of Commerce hunlSULjxt elating to Bangor 2000 _ Anpluble 0apaltenf gommorty 6 Economic Development Commemyy: During the budge[ process,the City Council authorized th continued funding of Bangor 2000 i he amount of $40,000.pending tM1 approval of a co,tract,al relationship between the City of Bangor and the Greater Bangor Chamber of Commerce relating c the operation Of place1betweenor Bad it, City Staff, representatives oflthe Chambernofhave takei Cnucrce. and mantes of the danger 2000 Steering Committee. As e result of those <agreement in principle has been reached regard - in the itemscontractual covereda1, theconto tract isred into. attached for our rne evi E [ r v n be c your review. Since w already several months into the new fiscal year,eth attached orderwouldpermit us to proceed with thepreparationof a detailed contract and at the same time authorize Bangor 2000 to begi its efforts and C receive the City's funding. We plan to fnm.ediat- ly to begin the process of developing the actual contract which wil be based upon the outline which is attached. We also rest Beira that the City's fundinf of Bangor 2000 was don with [M1e consideration in mind that the City a level of funding woul be phased out over the next two to three years.. In ad,ordance with the desires of the Community S Bcanomic Development Cmmq Seee separate Council resolve will be prepared and presented at e later Council meeting which forays ly expresses the intention of the Cit y o reduce and eventually eliminate its funding for Bangor 2000. This resolve should be prepared and ready for action after [M1e next Community S 2wmmic Oavelap- men c Committee meting. We would request that the Council adopt the attached order in order that our efforts to finalize the contract s go forward and that the activities of Merger 2000 can begin and c minus as quickly a sibit. WIQmr1Commen[a:A great deal If tied and effort has Bone into this document over the pasta mai m nths. We believe that acontract between the Chamber and the City is a sound seep toward building partnership with the business cimaturity in support of our goals [ enhauze t urism and the c un ndusty in BannoI W uld rest - demand V anon vat of them ached Orden. Ampersand lns,"Siam Order, Outline of Contract BudsmAppmaal: $40,000 from General Fund pi ism, Approval: 1_odFat MA$use ❑Fiat Ra dmq - parol_ ❑M(enal 89-402 Meignedto Couneflor Stone, October 11, 1989 r CITY OF BANGOR (TITLE.) (J)rbgr AuD' rizi g the Preparation am. lececutron of the. Contraoc, With the Greater Bargoe �r of Gaanerce Relating to Bangor 2000 By the City CounnU of Be CW of Banger. ORDERED, THA;%T the City Manager is hereby authorized to proceed in the preparation of a oantrx[ between one City of Bangor arc] Greater Bangor Chmnber of Cammgrce, such context to generally conform with the attached outline of issues related to the future operation of Bangor 2000. Be a PUYPI®t OBCSRED, IBAT the City Manager is authorized to execute such contract once it has been approved in form by the City Solicitor. AND, UE IT PURINES ORDERED, SHAT the City Manager is authorized to execute a letter of intention with the Greater Bangor Cwmmbar of Commerce to enter into a contract, such letter of intent to serve as authorization for the expenditure of City funds. bl" F 89-003 In City council October 11,1989 i Passed 0 RDE R Title, ; Vote ] Yea 1 No 1 Absent Voting vea Englana,8awyer, Authorizing the Preparation and execution of Sell. Sfiubext,5oenaud,8tone. t •the Tilley Greater Bengoz CnemLer e contra t with Greater Danger the contract el of Commerce...........,ye?atlp/g;, tc, 9PpgpF..2999... pg. No VotiAbsent NO Elanahette, r� / ianc Absent W Anigned to City Cie r —a." �( ... ... ............. 1 „ Cooncitten bl" 89-402 OUTLINE OF ISSUES RELATED TO THE FUTURE OPERATION OF BANGOR 2000 I. ORGANIZATION Organization - Bangor 2000 - The Greater Bangor Convention and Visitors Bureau is a division of Bangor 2000. Bangor 2000 Steering Committee will be an affiliated organization of the Chamber of Commerce. II. CONTRACT An annual contract shall be developed by the Chamber and City which will outline each organ12ation0s funding obligations to Bangor 2000, the proposed annual work program, proposed private funding strategies. CUE activities shall be targeted for the greater Bangor area. Beautification and event activities shall be primarily targeted for the City of Bangor. III. RESPONSIBILITIES A. Bangor 2000 Steering Committee 1. Development of an Annual Work Program 2. Development of an Annual Budget 3. Development of a private funding strategy 4. Solicitation Of funding S. Amending the Committee's by-laws subject to City of Bangor and Chamber ratification 6. Submitting quarterly progress reports to the Chamber of Comsterce and City Council. S. Greater Bangor Chamber of Commerce 1. Provision of housing at the Chamber offices including sufficient work space, office equipment, telephones, etc. to ensure the efficientoperation of Bangor 2000 2. Approval of the proposed annual work program 3. Approval of proposed annual budget 4. Approval of private financing strategy for Bangor 2000 S. Ratification of Bangor 2000 by-law amendments 89-402 C. City of Bangor 1. Provision of funding in an amount which supports the non-CVB functions of Bangor 2000 and a fair share of the CVB operation that fairly represents the organization's efforts to promote Bass park 2. Approval of the proposed annual work program 3. Approval of the proposed annual budget 4. Approval of the private financing strategy for Bangor 2000 5-. Ratification of Bangor 2000 by-law amendments IV. PERSONNEL Executive Director of Bangor 2000 shall be appointed by Personnel Committee. The Personnel Committee shall consist of the Chair of the Bangor 2000 Steering Committee, Chamber President, and the City Manager of the City of Bangor. The Executive Director shall hire and manage other staff positions as required. The Executive Director and staff will be employees of the Chamber of Commerce. The Executive Director shall report directly to the Chamber president. The Personnel Committee shall conduct periodic evaluations of the Executive Director. _ V. COMMITTEE STRUCTURE The Bangor 2000 Steering Committee shall be an independent committee. Suggested -' representation - Bangox City. Council (1) Chamber Board (1) Downtown Dev. District (1) Bangor Center Dov. Corp. (1) River City Assn. (li Bass Park (1) Hospitality industry (10) Communications/media (2) General business (1) Bangor Mall (1) At large appointments to be made by Steering Committee. Br -official -City Manager -Chamber President -Bangox Community 6 Economic Dev. Dir. -Downtown Management Executive Dir. 89-402 VI. PROPOSED FUNDING FOR 1989-1990 City of Bangor 840,000 Chamber of Commerce in-kind support 168863 (health ins., office expenses, utilities, furnishings c equipment) Projected private sector funding 33,676 Advertising/Marketing Underwriting 61500 Miscellaneous income Soo TOTAL $93,839 Fonda shall be held and managed by the Chamber of Commerce as a separate enterprise In ed. Funds shall not be mingled with Chamber funds and shall be considered off -budget items. The Chamber shall pay all personnel coats which will then be repaid from the Bangor 2080 fund. VII. PROPOSED MORE PROGRAM FOR 1989-1990 General priorities are suggested as follows: CVB related activities 608 Beautification. 159 Community events - 158 Miscellaneous activities 101