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HomeMy WebLinkAbout1960-03-14 100-M ORDINANCECITY OF BANGOR (TITLE.) (Drbinalfrrr ar.thorizing the Disposition of_Old _Repprde of the _.. _ city...of. .Bangor. . _.... & U ordained by the City Coaswfl of the City of Danger. am follows. (continued) A To" clerk's records 1. Lawn meeting and council records 20 yrs Microfilm 2. Security titles for personal property (chattel mortgages, conditional sales, etc.) b yrs Microfilm 3. Dog Licenses 3 We Destroy 4. Duth books - (a) If oath books are not kept 'forme of oaths given or taken' shall be preserved or mlcrofil.rc after 20 years 20 yrs Microfilm (b) If oath books are kept 'fors of oaths given or taken' may be destroyed after 20 years. 20 yrs Destroy 4.4 Records disposed of by microfilming shall be accomplished by the pro- duction of 2 positive films, one to be retained by the municinality in a fireproof container and properly labeled to show the contents, the other to be certified to the county for permanent storage. Records that have been microfilmed my be retained, destroyed or otherwise disposed of as the munlci- pal officers shall determine. Valuation books prior t0 the year 1900 need not he microfilmtld or retained. Town meeting records and city council records prior to the year 1900 need not be microfllmad unless legible, but such records shall be carefully preserved' 100-M ORDINANCE I kid lLl; �i VITITED Authorizing the oispositUn of Old (lI •, Cl ri 4; i Oii lf,5 Records of the City of Bangor reading by the following yea and no vote, Councilors voting yea, Bailey, Barry, Blaisdell, Bram, Delano, Gross, Higgins, Keith, Whittaker. CITY CLERK IN CITY COUNCIL March 28, 1960 This Ordinance having received two readings on separate dates, being properly certified as correctly engrossed, was finally PASSED' by the folloeing yes and no votes. Councilors voting yes, Bailey, Barry, Blasidell, Brawn, Delano, Grose, Higgins, Keith, Whittaker. CISY CLBRK isttrocksmadI not (I ief IN CITY COUNCIL March la, 1960 / y Amended by assigning the followingsa-*.C- Nlya title to Section afirst res Retention". QyrKfyyN As emended passed first xeadipg by the followingyea and no vote, ggig odt,syre is cmreetiM eriQ �mtl. Councicilorsorsvoting voting yes, Bailey, Barry, Blaisdell, Bran, Delano, .Gross Higgins, Keith, Whittaker. Tabled. TY CLERK IN CITY COUNCIL2mnittes March 28, 1960 Taken from table PASSED second 8n�vwmi ptli 8. reading by the following yea and no vote, Councilors voting yea, Bailey, Barry, Blaisdell, Bram, Delano, Gross, Higgins, Keith, Whittaker. CITY CLERK IN CITY COUNCIL March 28, 1960 This Ordinance having received two readings on separate dates, being properly certified as correctly engrossed, was finally PASSED' by the folloeing yes and no votes. Councilors voting yes, Bailey, Barry, Blasidell, Brawn, Delano, Grose, Higgins, Keith, Whittaker. CISY CLBRK Introduced by Councilor Delano 100-M CITY OF BANGOR (TITLE.) MrTrinmre, Authorizing the Piapnaiticn_of. Old. RecoMs of the ._... of Bait ordained by the City CmanaU of the City of Bumper. as fotlowe: That Chapter 11, Article 4, of the Laws and Ordinances of the City of Bangor be hereby amended by adding thereto a new section as follows: "�`*i"sc. 4• dBOfficers of the City of Bangor be andare hereby authorized to dispose of the altl records of the City of Bangor in accordance ethe Revised! Statutes of Maine as amentlea. C. 90-A, Sac. 57-A{ namely, 4.1 This authority is to be deemed a continuing authority. 4.2 She municipal officers together with the clerk and treasurer shall constitute a committee to review such municipal records as may be disposed of, shall carry our such disposition and shall file due certificate thereof which shall be recorded by the municipal clerk. The certificate shall state the type of record, the number of records, the method of disposition and the date of each such disposition. 4.3 the following municipal records may be disposed of as herein provided: Statutory Period A. Municipal officers' and treasvrar's records of Retention Disposition 1. Ledger and journal entry record 7 yrs Microfilm 2. Checks and bills 6 yrs Destroy 3. Vouchers and treasurer's receipts 6 yrs Destroy 4. Treasurer's as ante 6 yrs Destroy 5. Distribution record 20 yrs Microfilm 6. Payrolls 6 yrs - Destroy 7. Tax lien records of treasurer 10 yrs Destroy B. Tax Collector's records 1. Commitment, regular and supplemental 20 yrs Microfilm 2. Cash sheets 6 yrs Destroy 3. Excise tax records 3 yrs Destroy 4. Tax collector's settlement 20 yrs Microfilm C. Assessors' records 1. Valuation book 20 yrs Microfilm 2. Sax exemption records 20 yrs Microfilm 3. Abatement records 20 yrs Microfilm