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HomeMy WebLinkAbout2004-06-07 Finance Committee Minutes � Finance Committee , Meeting Minutes � )une 7, 2004 @ 5:00 PM � , Councilors Attending: Frank Farrington, Gerry Palmer, Anne Allen, D'Errico � Staff Attending: Deb Cyr, Ed Barrett, Ben Birch, Dave Pellegrino, Tony Caruso, Rod McKay, Jim Ring ' Others Attending: , The meeting convened at 5:08 p.m. 1. Bids/Purchasing , a. Asbestos Removal — Grant's Building — Economic Development — New , Meadows Abatement - $48,400 b. Request to Accelerate Printer Purchase - Assessing , c. Renewai of Airport Liability Insurance —Airport — Sargent, Tyler & West, AIG � Aviation - $163,450 d. Carpet Installation — Internationaf & Domestic Terminals — Airport — Saliba's Rug Sales - $77,350 t e. Request for Sole Source Purchase — "Pay on FooY' Parking System — Airport — Traf-Park - $53,868 f. Hancock St. Area Sewer Separation Phase 2 — Lou Silver - $2,700,364 � g. Request for Sole Source Purchase — GPS Equipment— Engineering h. Update on Maine Power Options Pellegrino said that item a. was to remove asbestos in the upper three levels of s the GranYs Building and a few pipe chases on other levels. This is part of the preparation of the renovation for the University of Maine in order to give them a , clean environment to work in. Pellegrino discussed the "cut and wrap" method that will be used to remove the asbestos. The Committee approved item a. � Cyr said that the Assessing DepartmenYs printer has��died" and we are unable to get parts for it. Cyr said that we need this printer for commitments and sales � analysis, therefore, we would like to fund it now so that we are not at a disadvantage. Palmer wanted to know if the printer in the basement could be utilized for this. Birch noted that the commitment books are oversized and the ' basement printer is not capable of handling this type of job. The Committee approved item b. � � � � Cyr said that City is required to carry a specific liability policy for the Airport. That policy expires on June 30"', and our current carrier came in with the same �i � bid as last year. Palmer inquired as to why an insurance carrier would not offer a quote based on the fact that the Airport was a Fixed Based Operator. Caruso said that the Airport has tried to keep costs down with training, however, this ' type of business is tough to insure. The Committee approved item c. to the full Council. � Pellegrino said that item d. is a request to install approximately 16,000 square feet of carpeting in the domestic and international terminals. Palmer expressed � his concern that gate A has concrete and will it ever have carpeting. Caruso noted that this area frequently has snow, ice and deicing fluid on it from the passengers exiting the terminal. Palmer asked if Marden's was available to do , this type of business. Pellegrino said that the current carpeting was installed in 1991 and has held up very well. This type of carpeting is industrial type stain resistant. Pellegrino presented samples of the carpeting and note that the � backing is high tech with low emissions. The price is roughly $40 per square yard. The Committee approved item d. 1 Farrington asked for an explanation of the "Pay On FooY' system. Caruso said that we want to install a self-service kiosk to pay for parking. This would cut � down on personnel costs and provide convenience to passengers. In order to comply with existing Airport software, Traf-Park is the only vendor able to provide this terminal. The Committee approved item e. , Ring noted that this should be the last big project in the CSO project. Ring described the areas to be covered by this projed. He noted that Lou Silver, Inc. ' has done some CSO work for the City before. Pellegrino said that the rating for Lou Silver, Inc. should probably be excellent rather than good based upon his recent work with the City. The Committee voted to refer item f. to the full � Council. Ring said that Engineering had received an appropriation of $44,170 for the � purchase of Global Positioning System (GPS) survey equipment. He described the advantages of this equipment, which includes savings in labor costs, as well as an expanded time frame in which the equipment could be used based on its � use of U.S. and Russian satellites. The Committee approved item g. � Pellegrino updated the Committee on their good decision to have entered into a 3-year contract with Maine Power Options at 0.0455/kwh, which has resulted in $120,000 of savings per year. The Committee discussed a proposed Energy ' Conservation Survey. The Committee voted to go into executive session. � � � � 2. Executive Session — Hardship Abatement 3. Open Session — Hardship Abatement Approved � 4. Executive Session — Hardship Abatement r 5. Open Session — Hardship Abatement tabled until further information is � received. The meeting was adjourned at 620 p.m. � � ' � � , � � � r � � � �r