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HomeMy WebLinkAbout1990-06-25 90-253 ORDERM111 Date June 25 1 111990 Harpies. 90-253 Item/Subjem; Employee Assistance Program Service Agreement Responsible Department Personnel/Executive Commentary: The City recently accepted proposals regarding an Employee Assistance Program. Interviews were held with the two top responders and volved representatives of the union and non-union ork force, City management staff and a member of the City Council. The unan- imous decision of the interview panel was s that Affiliated Health Care was most capable of performing the v required. The Employee Assistance Program provides assistance to employees who have personal problems that may be affecting their job performance Types of problems involved may be physical, mental o motional illness, financial, marital or family distress, alcoholism, drug abuse, legal issues or. concerns. Confidential assessment and referral services will be provided to employees free of charge by trained Counselors. - The adoption of this service/program has been a high priority of - both City employees and Management staff. orpr.,,,�,r xeee Manager's Comments: Ci<y Mamge, Associated lubrmmion: - Order, Memorandum of Agreement Budget Approval: by 1,944 e..w ese b.Lp�. M•n..a4�s1 `..�apr ag4�"td 2.+uA�.W/ Fy9/ _ Fever, xaao.or - Legal Approval Ery 5didlur Introduced For - ®Passage ❑Fant Reading Page_ of_ ❑ Referral 90-253 A igned to ConcJar Cohen, Tune 25, 1990 CITY OF BANGOR (TITLE.) Orber, iLmcating M t the city of Ban� and Affiliated Baelth Coxa By bid City Cwncit W W Ctty o(Banw: OBDWWt 19IXe tha City tanager is authoxiaed m execute a smowrchmi of A�t tetceat Ue City of By aM Afffl iafed F th C Syst®a of sae p for F itli g HR4io}2e Pseistenre F� (e ) 5¢vtces. IN CITY COUNCIL June A5, 199 Pae CI LERK 9O -Y53 ORDER Title, Executing an Agreement between the City of Bangor and Affiliated Realtb Care .... A➢BtaM ............. I............ �6,wi aw Assigned to e....... ............. Counci...lman. i 90-253 r,ar•::„). • r, .V BETWEEN AFFILIATED HEALTHCARE SYSTEMS BANGOR, MAINE AND THE CITY OF BANGOR BANGOR, MAINE This Agreement shall govern the relationship between Affiliated Healthcare Systems (ARS) and The City of Bangor (Bangor) for the provision of Employee Assistance Program (EAP) services. 1) AMS will provide Bangor with BAP services in accordance with the "AHS' Proposal to Provide Comprehensive Employee Assistance Program Services to The City of Bangor employees and their families - February, 199010, including but not limited to: a. In conjunction with and on behalf of Bangor, operating policies and procedures that meet the regula- tory requirements for EAPs imposed by the State of Maine. b. Initial and ongoing training and orientation to Bangor employees and managers according to formats and schedules agreed to by Bangor and AHS. C. One year (12 brochures -posters) of love -Life wellness education material for distribution to Bangor employees according to a schedule established by Bangor. d. EAP oriented posters for display. e. An ongoing promotional campaign. I. An annual evaluation of the EAP for Bangor representatives, as well as copies of AHS -EAP Client Satisfaction Survey as they are received from Bangor employees and dependents. g. The entire AHS' BAP network of coordinator professionals throughout Maine to providecomprehensive assessment and evaluation services to Bangor employees and dependents an an as -needed basis. h. Indemnification of Bangor from any liability, lose or expenses arising out of any act or omission of AHS regarding the provision of services. 2. Asac ondition of offering BAP services thru ABS, Bangor will: a. Provide appropriate ongoing support in program development, including supervisory training and general employee orientation, support in program evaluation, and availability of staff for assistance in resolving any problems specific to protocols, policies and procedures pertinent to the EAP program. b. Indemnify ABS from any liability, loss or expenses arising out of any act or omission of Bangor regarding the provision of services. 3. For the above services, Bangor will reimburse AHS as follows: a. For Develenment and Trainina services outlined in "The Proposal" a one time fee of $4,000 (based on 500 employees) plus travel expenses, including printing and distribution of all training manuals and ABS general EAP brochure. b. For Implementation and coordinator services outlined in "The Proposal" an annual fee equal to $5,250, or $10.50 Par employee times the number of employees on payroll as of July 1st of each contract year, whichever is greater; plus $65.00 per service hour for individual contacts with Bangor employees and family members by ABS' EAP Coordinators. C. Bangor will be invoiced: 1) For one-third of the Development and Training Services Fee on the anniversary date of the contract; 11) For the annual fee on the anniversary date of the contract; iii) monthly for all coordinator services according to the above terms: iv) except, that the total annual fee shall not exceed $10,129 or $20.26/employee, which -ever is greater, for each year of the contract. Invoices are due and payable upon receipt. This Agreement is valid and in effect for three years from July 1, 1990 to June 30, 1993 and thereafter shall automatically be renewed from year to year, unless terminated by written notice of either party no later than March 1, 1993. Any of the matters of the Agreement herein contained may be altered from time to time by written consent of AMS and Bangor without in any way affecting the remainder of the Agreement. AFFILIATEDN SYSTEMS Witness: HAU: Miles U. Th e Executive vi esident THE CITY OF BANGOR Witness: