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HomeMy WebLinkAbout1990-06-25 90-251 ORDERDate Junem25cs 01990 Item No. 90-251 IteMSubjece Contract for Supervisor of Inspection Services Responsible Depertmenn Purchasing commentary: This throe year contract with Rayaoml L. Roy, Sr. provides supervisory and inspection services for the City's nwrerous construction projects. ties Inspection Supervisor coordinates mad supervises 3 to 6 construction inspectors employed by the City. The Supervisor is paid on a straight fee based only on hours worked with no other mmpeosatfon or benefits provided except ressahurseoevt of approved expenses. Tris contract may be terminated for cause or loss of funds by 3e days written notice. -1 euf Mercer's Comments: 1 .1 f_-M Z WJ g➢wu^yustely�rid who ' �at/.LW y, 1s WlM �x 1 as � [} �, �[LL �u^l�_Mp-^%`e`xA�d/Y�YaAX �A(A�/�q� ,�/^e4�✓/ 14) C6d,46w cxr.xmes[. Associated Information: �(kr Budget Approval :yn {tom gyy,pfy� `''_6__'Or.__t.,j� Legal Approval: I qttr�o�yddm d For ,1JPazsaga ❑ First Reading Par _ of ❑ Referral 90-251 A aip,edto Co:mrBor Sosnaud, June 25, 1990 CITY OF BANGOR (TITLE) MCDETf fothoiz oe F stutipn of contract, for ometmct on Inspection. By Us CNVCmm dd*Cty ofBn . ORDEM , TEAT the City Manager is hereby authorizes and diracted, on behalf of the City of Bangor, to sign a contract with Rayarnw L. Roy, Sr. for Wastruction inspection services. A ropy of the contract is on file at the City Clerk's Office. Statmnat of Fact: TT s contract provides the services of an inspection supervisor win oversees and coordinates the inspection of most of the City's construction projects. 'the Inspection b pervisor provides general supervision over tbree or core construction inspectors a Loyed by the City of Bangor. 90-251 IN CITY COUNCIL O R D E R - - �- June 25, 199 Pa W Title, Contract for ..........Supervisor of Ivapectivv Services ....... I.... ......................... U n� ��,pp Assigned to .....:�}.�Q!!Q\.......unci.... (((//QQQVVV Councilman 90-251 AGREEMENT INSPECTION SERVICES This AGREEMENT is dated as of the — day of May, 1990 by and between the City of Bangor (Hereinafter called the "CITY") and Raymond L. Roy, Sr. (hereinafter called the "INSPECTION SUPERVISOR"). CITY and INSPECTION SUPERVISOR, in consideration of the mutual covenants hereinafter set forth, agree as follows.. ARTICLE 1. DUTIES The INSPECTION SUPERVISOR shall perform the following duties. 1. Provide general supervision over three or more construction inspectors employed by the CITY. 2. Provide direct inspection Of construction activities as required and in accordance with the City of Bangor Inspection Services/Onality Assurance Program. 3. Insure that all inspectors assigned to the INSPECTION SUPERVISOR comply with all requirements of the City of Bangor Inspection ServiggaIgnality Assurance Program which is attached and made a part of this Agreement. 4. Report to and communicate with the City Engineer and other members of the Engineering Department or other City Department responsible for a Construction project regarding the scheduled activities and the progress of construction. The INSPECTION SUPERVISOR shall also immediately report any unusual circumstances or incidents which cause or have the potential to cause injury or property damage; contractor claims or disputes; and all public complaints. 1 of 3 5. Keep a set of marked -up drawings which will be used for the preparation of as -built drawings, and estimate the percentage of completion of "lump am" items for the purposes of reviewing periodic payment requests from the Contractor. 6. Coordinate any changes or problems with the plans and specifications, and make recommendations relative to the processing of any change orders that may be necessary. The INSPECTION SOPERVISOR shall not authorise any changes in the specifications without the prior approval of an engineer representing the City of Bangor. 7. Coordinate construction activities with property owners, utility companies, the Police and Fire Departments, and anyone else who may be affected by the construction project. S. Such other related and reasonable duties as may be requested by appropriate City of Bangor personnel. ARTICLE II. TERM OF CONTRACT The term of this Agreement shall be for a three year period starting June 1, 1990. ARTICLE III. PAYMENT In return for the above services the CITY agrees to pay the INSPECTION SUPERVISOR the following hourly rates. This rate is a straight fee based only on hours worked; no other compensation or benefits will be provided except reimbursement of approved expenses. First Year $17.50, Second Year $19.00, Third Year $21.00. 2 of 3 ARTICLE IV. WORK SCHEDULE The INSPECTION SUPERVISOR's work schedule will be coordinated by the Engineering Department and any other City Department responsible for a construction project. ARTICLE V. TERMINATION This Agreement may be terminated by either party upon 30 days written notice. CITY agrees that termination will only be for cause or loss of funds required to pay for the services provided by the INSPECTION SUPERVISOR. ARTICLE VI. GENERAL LIABILITY INSURANCE CITY agrees to provide general liability insurance for INSPECTION SUPERVISOR during the term of this Agreement. IN WITNESS WHEREOF, CITY and INSPECTION SUPERVISOR are in agreement with the above terms and conditions and have signed this Agreement in triplicate. INSPECTION SUPERVISOR CITY Raymr L. Roy Sr. Edward A. Barrett City Manger City of Bangor 3 of 3 INSPECTION SERVICES/QUALITY ASSURANCE PROGRAM The field inspector/monitor (INSPECTOR) will report to the INSPECTION. SUPERVISOR (SUPERVISOR) who will be in charge of all field operations concerning the inspection of most construction projects of the City of Bangor. INSPECTOR is CITY's agent at the site, will act as directed by and under the supervision of SUPERVISOR and will confer with SUPERVISOR and CITY's ENGINEER regarding INSPECTOR'S actions. INSPECTOR's dealingsnmatters pertaining to the on-site work shall be i general be with SUPERVISOR and CITY's ENGINEER and CONTRACTOR keeping CITY advisedasnecessary. INSPECTOR's dealings with subcontractors shall only be through or with the full knowledge and approval of CONTRACTOR. INSPECTOR shall generally communicate with CITY With the knowledge of and under the director of SUPERVISOR. Duties and RewRgnsibuLlities of INSPECTOR: 1. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of values prepared by CONTRACTOR and consult with SUPERVISOR and CITY's ENGINEER concerning acceptability. 2. Conference& and Meet' Attend meetings with CONTRACTOR, such as preconstructien conferences, progress meetings, job conferences and other project-related meetings, and prepare and cirdulate copies of minutes thereof. 3. Liaison: a. Serve as CITY's liaison with CONTRACTOR, working principally through CONTRACTOR's superintendent and assist in understanding the intent of the Contract Document; and assist CITY's ENGINEER and SUPERVISORn serving as CITY's liaison with CONTRACTOR when CONTRACTOR'soperations affect on-site operations. b. Assist in obtaining from CITY additional details or information, when required for proper execution of the work. 4. Shop Drawinas and Samples: a. The INSPECTOR shall be familiar with all drawings and specifications of the construction project. b. Record date Of receipt of Shop Drawings and samples. C. Receive samples which are furnished at the site by CONTRACTOR, and notify SUPERVISOR and CITY's ENGINEER of availability of samples for examination. d. Advise SUPERVISOR and CITY's ENGINEER and CONTRACTOR of the commencement of any work requiring a shop Drawing o ample if thsubmittal has not been approved by the CITY's ENGINEER. 5. Review of Work, HCjection of Defective Work aPSConduct n-site observations of the Work in inspections assist CITY'S ENGINEER in determining if the Work in general proceeding in accordance with the Contract Documents. 1 of 4 b. Report to SUPERVISOR and CITY 'a ENGINEER whenever INSPECTOR believes that any Work is unsatisfactory, faulty or defective or does not conform to the Contract Documents, or has been damaged, or does not meet the requirements of any inspection, test or approval required to be made; and advise SUPERVISOR and CITY's ENGINEER of Work that INSPECTOR believes should be corrected or rejected or should be uncovered for observation, or requires special testing, inspectionor approval. c. INSPECTOR will schedule all required testing for the Project and determine the extent and frequency of such tests. All .pertinent test results shall be recorded by the INSPECTOR in the appropriate log. d. Verify that tests, equipment and systems startups and operating and maintenance trainingar conducted in the presence of appropriate personnel,and the CONTRACTOR maintains adequateeCords thereof; and observe, record and report to SUPERVISORand CITY'S ENGINEER appropriate details relative to the test procedures and startups. e. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the sults of these inspections and report to SUPERVISOR and CITY'S ENGINEER. I. All grades and ties established by CONTRACTOR will be checked by the field inspectors and noted in a field book. 6. Interpretation of Contract Documents: Report to SUPERVISOR and CITY'S ENGINEER when clarifications and interpretations of the Contract Documents are needed and transmit t0 CONTRACTOR clarifications and interpretations as issued by CITY'S ENGINEER. 7. Modifications: Consider and evaluate CONTRACTOR'S suggestions for modifications in DrawingsoSpecifications and report with INSPECTOR'S recommendations to SUPERVISOR and CITY's ENGINEER. Transmit to CONTRACTOR decisions as issued by CITY'S ENGINEER. E. Records: a. Maintain at the job site orderly files for correspondence, reports of job conferences, Shop Drawings and samples, reproductions Of original Contract Documents including all Work Directive Changes, Addenda, Change Orders, Field Orders, additional Drawings issued subsequent to the execution of the Contract, CITY'S ENGINEER's clarifications and 'interpretations of the Contract Documents, progress reports, and other Project related documents. b. Keep a diary or log book, recording CONTRACTOR hours on the job site, weather conditions, data relative to questions of Work Directive Changes, Change Orders or changed conditions, list of job site visitors, daily activities, decisions, observations in general, and specific observations in more detail as theof observing test procedures; as directed by SUPERVISOR, and send copies to CITY'S ENGINEER. 2 of 4 c. Record names, address and telephone numbers of all CONTRACTORS, subcontractors and major supplies of materials and equipment. 9. Reports: a. Furnish periodic reports as required by SUPERVISOR of progress of the Work and Of CONTRACTOR's compliance with the progress schedule and schedule of Shop Drawing and sample submittals. b. Consult with SUPERVISOR and CITY's ENGINEER in advance of scheduled major tests, inspections or start of important phases of the Work. c. Draft proposed Change Orders and Work Directive Changes, obtaining backup material from CONTRACTOR and recommend to SUPERVISOR and CITY's ENGINEER Change Orders, Work Directive Changes, and Field Orders. d. Reportn mmediately to SUPERVISOR and CITY's ENGINEER and CITY upon theoccurrence of any accident. 10. Payment Reouests: Review applications for payment with CONTRACTOR and SUPERVISOR for compliance with the established procedure for their submission and forward with recommendations to CITY's ENGINEER, noting particularly the relationship of the payment requested to the schedule of values, Work completed and materials and equipment delivered at the site but not incorporated in the Work. 11, Certifigatec, Maintenanced Operation Manuals: During the course of the Work,vrity that certificates maintenance and operation manuals and other data required to be assembled and furnished by CONTRACTORrapplicable to the items actually installed and in accordance with the Contract Documents, and have this material delivered to CITY 'a ENGINEER forr eview and forwarding to CITY prior to final payment for the Work. 13. Completion: a. Before CITY's ENGINEER issues a Certificate of Substantial Completion, submit to CONTRACTOR a list of observed items requiring completion or correction. b. Conduct finallnspection in the company of SUPERVISOR, CITY's ENGINEER, CITY and CONTRACTOR and prepare a final list of items to be completed or corrected. c. Observe that all items on final list have been completed o corrected and make recommendations to SUPERVISOR and CITY's ENGINEER concerning acceptance. 3 of 4 Performance RegmiKementa of INSPECTOR 1. The INSPECTOR shall report to work promptly at the time and place established by the SUPERVISOR. The INSPECTOR shall be on duty at all times at the site location assigned and any absence shall be approved by the SUPERVISOR prior to its Occurrence. All hours worked shall be reported to the SUPERVISOR after each day's work. 2. All equipment assigned to the INSPECTOR shall be maintained and red for i a diligent and careful manner. Any loss or damage t0 the equipment shall be reported to the SUPERVISOR immediately. 3. The INSPECTOR shall conduct himself in a polite and proper manner at all times. 4. The INSPECTOR shall attend class, train, and pass all licensing requirements for operation of the Tmixler compaction/density testing equipment if requested by the INSPECTION SUPERVISOR. Dimitations of Authority The INSPECTOR: 1. Shall not authorize any deviation from the Contract Documents Or substitution of materials or equipment unless authorized by CITY's ENGINEER and approved by SUPERVISOR. 2. Shall not undertake any Of the responsibilities of CONTRACTOR, subcontractors or CONTRACTOR's superintendent. 3. Shall notad vois directions relative to or assume over any aspect issue the methods, techniques, sequences procedures of construction unless such advice or directions are specifically required by the Contract Documents. 4. shall not advise on, issue directions regarding or assume control over safety precautionsand programs in connection with the Work. S. Shall not accept Shop Drawing or sample submittals from anyone other than CONTRACTOR. 6. Shall not authorise CITY to occupy the Project in whole or 1n part. ]. Shall not participate in specialized field or laboratory tests or inspections conducted by others except as specifically authorized by CITY'S ENGINEER and approved by SUPERVISOR. 4 of 4