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HomeMy WebLinkAbout1990-03-12 90-124 ORDERDate March 12., 1990 Item No. 90-124 Item/Subject: Authorizing City Manager to enter into Contract with Hoyle, Tanner S Assoc., Inc. for Engineering Services at e Responsible Department: Airport Department Commentary: The purpose of this Order is to authorize the City Manager to enter into Cont=act with Hoyle, Tanner 6 Associates, Inc. for Engineering Services at EIA - Install G.A. Apron Lighting, Install Taxiway Guidance Signe, Ret. Taxiway Shoulders, Install Security Fencing, Fish. Airfield Lighting Control System, Upgrade Runway Surace Condition Sensor System, Purchase Snowplow Truck with Dump Body and Spreader. Mprtmen[Hmd Manager's Comments: r, a xw soofk Au km -VP z/ J� Beldc err to f as) a%asnu k✓&r Aocr b,lO yGn 909n a Thr ms 1614red Associated! In/f 'T lion: ''JJ V��� C0{1//dl{' Budget Approval: Fimv[ DircR[, Legal Approval: Ciiy Soli' ' Introduced For EJ Passage Q First Reading Page _oi_ ED Referral 90-12c Aeugned[o CwmcJw Blanchette, berth 12. 1990 CITY OF BANGOR (Tanner TauS Associates, IncforEngineeringManager. tO. Enter 1Atp..CRAtta t with Hoyle, Services at BIA Install G.A. Apron Lighting, Install Taxiway Guidance Signs, Ren. Taxiway Shoulders, Install Security Fencing, Hes. Airfield Lighting Control System, Upgrade Huwwzy-Surface- Condition --Sesser- System, -Purchase-Snowplow TruckwithDump Body and Spreader. By Ma City CmawU of Ge CYy of Hansom u<. ORDERED, THAT the City Manager be and hereby is authorized to enter into n Agreement with Hoyle, Tanner 6 Associates, Inc. for engineering services for the above projects. STATEMENT OF FACT: Hoyle, Tanner and Associates was selected by the City's selection Committee to Unmade engineering services for the projects mentioned above. The City will receive Airport Improvement Program grants from the FAA to fundthese projects. (90%) 90-124 oRDIR Title, Authorizing City Manager to Enter Into Contract with Royle. Tenser 6 Associates, Inc. ...fpi. Englp6eT1➢g. S¢SV>[e6.d0.HIA.:.Ine[all G.A. Apron Lighting, Install Taxiway Guidance Signe, gab. Taxiway Shoulders, Install Security Fencing, Reh. A1xE1 d.Lf ting Control System. Upgrade Runway Surface Cc ansa ystes, Purchase Snowplow Truck with Dump 1Rod d Spre e ............: ..6^F.4 .. uncilman Councilmen fl r,— IN CITY CONCIL Mich 12, 1990 Passed as Amended. P Amended by deleting snowplow truck with dump body and pr¢ad¢i. e - "=LERK 90-124 oRDIR Title, Authorizing City Manager to Enter Into Contract with Royle. Tenser 6 Associates, Inc. ...fpi. Englp6eT1➢g. S¢SV>[e6.d0.HIA.:.Ine[all G.A. Apron Lighting, Install Taxiway Guidance Signe, gab. Taxiway Shoulders, Install Security Fencing, Reh. A1xE1 d.Lf ting Control System. Upgrade Runway Surface Cc ansa ystes, Purchase Snowplow Truck with Dump 1Rod d Spre e ............: ..6^F.4 .. uncilman Councilmen 90-124 AGREEMENT FOR PROFESSIONAL SERVICES ENGINEERING AND PROTECT ADMINISTRATION FOR • INSTALL G.A. ARMOR LIGHTING • INSTALL TAXIWAY GUIDANCE SIGNS • REHABILITATE TAXIWAY SHOULDERS • INSTALL SECURITY FENCING • REHABILITATE AIRFIELD LIGHTING CONTROL SYSTEM • UPGRADE RUNWAY SURFACE CONDITION SENSOR SYSTEM • PURCHASE SNOWPLOW TRUCK WITH DUMP BODY AND SPREADER AT BANGOR INTERNATIONAL AIRPORT This AGREEMENT made and entered into at Penobscot County, Maine, effective the 20th day of Tuly, 1959, by and between the City of Bangor, Maine (hereinafter called the OWNER) and the firm Of Hoyle, Tanner s Associates, Inc., Consulting Engineers, Bedford, New Hampshire (hereinafter called the CONSULTANT). WITNESSETH: WHEREAS, the OWNER is the ownerand operator of Bangor Inter- national Airport located in Bangor, Maine; and WHEREAS, the OWNER wishes to undertake a PROTECT consisting of various airfield improvements at Bangor International Airport, which improvements are more specifically described as follows: • Install G.A. Apron Lighting • Install Taxiway Guidance Signs. (Approximately So EA) • Rehabilitate Taxiway Shoulders (Approximately 120,000 BY) • Install Security Fencing (Approximately 20,000 LF) • Rehabilitate Airfield Lighting Control System • Upgrade Runway Surface Condition Sensor System 0 Purchase Snowplow Truck with Dump Body and Spreader All of the foregoing to be hereinafter referred to as the PROJECT; and WHEREAS, the OWNER intends to partially finance said PROJECT with financial aid from the U.S. Government acting through the Federal Aviation Administration (FAA) under the Airport Improvement Program (AIP); and WHEREAS, the OWNER also intends to partially finance said PROJECT with financial aid from the State of Maine acting through Maine Department of Transportation (Maine DOT); and WHEREAS, the OWNER has already undertaken certain actions, and will undertake the other actions, required to obtain the aforementioned Federal and State financial aid for the PROJECT; and WHEREAS, the services of a professional engineer or engineering firm will be required by the OWNER to prepare preliminary and final designs, contract plans and specifications, final estimates of construction costs; to provide general construction administration and resident engineering during construction; to assist with project administration; and, to otherwise assist the OWNER in the conduct of the PROJECT; and WHEREAS, such services are of a distinct professional and non- competitive nature; and WHEREAS, the OWNER has undertaken and completed a consultant selection process in accordance with the requirements of FAA Advisory Circular 150/5100-14A, dated February 7, 1985, including Change 1, dated April 16, 1986; NOW THEREFORE, in consideration of these premises and for the satisfactory performance by the CONSOLTAWT of the services hereinafter provided and for the payments to be made therefore by the OWNER, the CONSULTANT and the OWNER do hereby agree as follows: ARTICLE I. - SCOPE OF SERVICES - DESIGN PHASP A. Design The CONSULTANT shall undertake and complete designs of the construction included in the PROJECT, and shall prepare contract plans, specifications, and construction cost estimates. The CONSULTANT shall prepare individual project documents separating the PROJECT into five individual construction or equipment purchase contracts. The contracts will be: e Contract 1 - Rehabilitate Taxiway Shoulders - 2 - • Contract 2 - Install Security Fencing • Contract 3 - Install G.A. Apron Lighting, Install Taxiway Guidance Signs, and Rehabilitate Airfield Lighting Control System • Contract 4 - Upgrade Runway Surface Condition Sensor System • Contract 5 - Purchase Snowplow Truck with, Dump Body and Spreader The CONSULTANT's work under this paragraph shall include: 1. Arrange for and participate in the predesign conference for the PROJECT. 2. Determination of applicable design criteria as established by rules, regulations, etc. of FAA, and by present professional engineering standards. 3. Preparation of all necessary preliminary and final design sketches, design memoranda, computations, etc. 4. preparation of a Complete set of reproducible construction plans detailing all at the proposed PROJECT construction. S. Preparation of construction specifications for the PROJECT work including all required bid forms, general conditions, special conditions, technical specifications, etc., complete, ready for advertising for bids. Note: The documents for the snowplow truck will consist only of FAA boiler plate material and technical specifications. The City of Bangor's Purchasing Department will prepare the final bidding documents for the truck and appurtences. 6. Coordination of all design work with the OWNER, the FAA, and Maine DOT, including submission of construction plans and specifications for review and approval. >. Making revisions to construction plans and specifications as required to obtain the approval of the FAA and Maine DOT. a. Preparation of detailed final construction costs estimated for the PROSECT work. 9. Printing of final construction plans, specifications-, bid documents and the like as required for review and approval submissions, and for bidding purposes. - 3 - B. Soils Borinas and Soil Testing The CONSULTANT shall undertake soil borings and laboratory testing Of soils as required to satisfactorily complete the design of the G.A. Apron Lighting as described under paragraph A. above. The CONSULTANT's work under this paragraph shall include the preparation of soil boring location plans, layout of soil borings on the site, preparation of soil boring specifications, as well as contracting with and coordinating the work of a soil boring Contractor. With regard to laboratory testing of soils, the CONSULTANT's work under this paragraph shall include obtaining necessary soil samples and delivery of samples to a testing of the testing laboratory, as well as contracting with and coordinating the work of the testing firm. The laboratory work is expected to include all testing required to classify subgrade soils in accordance with FAA AC 150/5320-6C. C. Airfield Lighting Control System Study The CONSULTANT shall contract with and coordinate the work of engineering personnel from Autotrcnic Products, Inc., the manufacturer of the existing airfield lighting control system. AutotrOhiC's work under this paragraph will include: 1. A site visit of 3 -day duration for two engineer personnel to gather information, check the site, discuss problems with airport personnel and formulate a proposed solution. 2.. Generate a report presenting findings, analysis of Problems and recommend solutions. ARTICLE II. - SCOPE OP SERVICES - CONSTROCPION PHASE The CONSULTANT shall provide engineering services throughout the bidding and construction periods. There will be four (a) separate bid openings scheduled at different times on the same day. The City of Bangor's Purchasing Department will administer and coordinate the bidding of the snowplow truck with appurtances. The construction periods may or may not run concurrently depending on contractor's schedules and the like. The services which shall be provided under this article will include: A. Bidding 1. Assist OWNER in issuance of bid documents. -a- 2. Attend prebid conference and bid opening as deemed necessary by OWNER or the FAA, and advise as to matters relating to design as they may arise during the bidding. 3. Prepare revisions or addenda to bid documents, if necessary. 4. Assist OWNER in evaluating bids and sub -bids and/or proposals, recommend to OWNER and the PAA the award or rejection of bids, and assist in assembling, awarding and executing Contract Documents. E. General Construction Ad i t t 1. Attendance at a preconstruction conferences. 2. Consultation and advice to the OWMER during construction. 3. Preparation of supplementary sketches required to resolve actual field conditions encountered. 4. Reviewing detailed construction, shop, and erection drawings submitted by contractor for compliance with design concept. 5. Reviewing and analyzing laboratory, shop, and mill test reports and certificates for materials and equipment. 6. Review and approval of periodic estimates submitted by the resident engineer for partial and final payments to the con- tractor. ]. Preparation and negotiation of change orders and supplemental agreements. e. Making observations of work in progress, and providing appropriate reports to the OWNER (does not include resident engineering). 9. Observation of initial operation of the project or of per- formance tests required by specifications. 10. Attendance at final review of the completed construction and preparation of a report on any deficiencies, corrective actions required, etc. as determined at said review. 11. Preparation of "as built" drawings based on information provided by the resident engineer and the contractor. 12. Printing of "as built" construction drawings as required for distribution to the OWNER, the FAA and Maine DOT. - 5 - C. Resident enaineerina The CONSULTANT will furnish full-time resident engineering services throughout the construction phase of the PROJECT. The resident engineer will, as appropriate: 1. Undertake a prefield review of the plans and specifications in order to familiarize himself with the PROJECT documents and PROJECT work site. 2. Administer and/or assist with the layout of the construction by the contractor. J. Review and approve requests for monthly and final payments to contractors. 4. Prepare daily observation reports covering the work in progress, delays to construction, unusual events, visitors to the work site, etc. 5. Coordinate the construction activity with the OWNER. 6. Provide "as built" information for preparation of "as built" drawings of the completed project. 7. Arrange Por, conduct, or witness field, laboratory, or shop tests for construction materials as required by the plans and specifications. S. Determine the suitability of materials brought to the site to be used in construction. 9. Interpret the contract plans and specifications and monitor the construction activities far compliance with the intent of the design. 10. Measure, compute or monitor quantities of work performed and quantities of materials in-place for partial and final payments to the contractors; and maintain diaries and other project records to document the work. 11. Undertake postfield work as necessary in order to close out the PROJECT. D. Contr 1& Testing f Materials The CONSULTANT will arrange for, observe, and/or undertake all necessary work to provide for the proper control and testing of construction materials. This work will include as necessary: - 6 - 1. Review job mix formula for bituminous concrete to be furnished for the PROJECT. 2. Provide in -plant observation and testing on each day that bituminous concrete is being furnished to the job site. 1. Obtain samples and have necessary laboratory testing performed on crushed gravel. 6. Conduct field density tests to check the compaction of crushed gravel base courses. 5. Determine in-place density of bituminous concrete pavements by laboratory testing. 6. Sample Portland cement concrete from the PROJECT and make, cure, and test the test cylinder for compressive strength. ARTICLE III. - SCOPE OF SERVICES - PROJECTADMIRL%TRATION The CONSULTANT will provide project administration services as required and as requested by the OWNER during the design and construction periods. The CONSULTANT'S services under this paragraph will include: 1. Preparation of forms and supporting backup material required in connection with obtaining the Federal grants, including six (6) Preapplications and one (1) final grant application based on five (5) bids. 2. Preparation and assistance with forms and supporting dmem- mentation required by the OWNER to obtain partial and final grant payments from the FAA and Maine DOT under each grant. J. As reasonably requested, assistance with any other admin- istrative -type work required by the OWNER in connection with the PROJECT. h1:S44JM WN The CONSULTANT shall charge for all services requested by the OWNER and rendered by the CONSULTANT in connection with the PROJECT in strict accordance with the conditions set forth in this Article of the AGREEMENT. The charges made by the CONSULTANT under this Article and the payment of said charges by the OWNER shall constitute full com- pensation for all expenses incurred by the CONSULTANT in connection with the services rendered including F.I.C.A. taxes, Federal and State unemployment taxes, costs in connection with employees benefits, office expenses, supplies and equipment, the general costs of doing business, and the CONSULTANT Is profit. B. A9=41 Cost Plus Fixed Fees The CONSDLTANT shall charge for all services provided under this AGREEMENT on the basis of the actual cost of providing such services, plus fixed fee payments. The CONSULTANT's charges for the actual coat of providing services will be computed as the total of (1) Salary Cost, (2) Overhead, and (3) Direct Nonsalary Expenses, all as defined in the Federal Aviation Administration's Advisory Circular No. 150/5100-14B, dated April 11, 1989; entitled "Architectural Engineering and Planning Consultant Service for Airport Grant Projects;" a copy of which is on file in the offices of each of the parties hereto. The total of the CONSULTANT's charges for providing these services shall not exceed the following amount without prior written approval of the OWNER, the FAA, and Maine DOT. 1. For providing services under ARTICLE I., Paragraphs A., and B. and C., the amount of seventy-five thousand six hundred and 00/100 dollars ($75,600.00) which includes a fixed fee payment in the amount of $8,900.00. 2. For providing services under ARTICLE II., Paragraph A., "Bidding," the amount of seven thousand five hundred and 00/100 dollars ($7,500.00) which includes a fixed fee payment in the amount of $750.00. 3. For providing services under ARTICLE II., Paragraph B., "General Construction Administration," the amount of twenty- eight and four hundred and 00/100 dollars ($28,400.00) which includes a fixed fee payment in the amount of $3,000.00. 4. For providing services under ARTICLE II., Paragraph C., "Resident Engineering," the amount of fifty-one thousand four hundred and 00/100 dollars ($51,400.00) which includes a fixed fee payment in the amount of $5,550.00 5. For providing services under ARTICLE II., Paragraph D., "Control b Testing of Materials," the amount of eight thousand six hundred and 00/100 dollars ($8,600.00) which includes a fixed fee payment in the amount of $1,100.00. 6. For providing services under ARTICLE III., "SCOPE OF SERVICES - PROJECT ADMINISTRATION," the amount of nine thousand Your hundred and 00/100 dollars ($9,400.00) Which includes a fixed fee payment in the amount of $1,100.00. -E- The CONSULTANT will make monthly application for payment for the work completed under this AGREEMENT. The monthly applications shall be on forms approved by the OWNER. The OWNER shall promptly review and process the monthly application and shall make payment to the CONSULTANT on a monthly basis. DITIGNAL MORE If, during the term of this contract, the scope or character of the work is changed substantially, or if the time for completion is increased substantially due to circumstances beyond the control of the CONSULTANT; and if such changes thereby increase the work to be performed by the CONSULTANT, an additional fee shall be paid to the CONSULTANT. The additional work and the compensation therefcre shall be provided for in a written amendment to this AGREEMENT, said amendment to be negotiated by the OWNER and the CONSULTANT. The CONSULTANT shall Complete all work under ARTICLE I., "Design Phase" and submit Complete construction plans and specifications to the OWNER, the FAA, Maine DOT and other agencies having jurisdiction in time for the OWNER to submit a grant application on or about May 1, 1990. B. Other Phases The CONSULTANT shall undertake all work under ARTICLES II. and III. of this AGREEMENT in a timely fashion as requested by the OWNER and as required to facilitate progress and completion of the PROSECT. ARTICLE VIII - ASSIGNED PERSONNEL The CONSULTANT Shall assign an experienced Registered Professional Engineer, acceptable to the OWNER, to be in responsible charge of the work performed under this AGREEMENT. The CONSULTANT shall not replace the person in charge without permission of the OWNER. The CONSULTANT shall assign such other personnel to the work as may be necessary from time to time to complete the work as required. 9 - ARTICLE IX. - TO BE PROVIDED A. Existing Information The OWNER shall provide the CONEULTANT with all available infor- mation, data, plane, etc., pertinent to the CONSULTANT'S work under this AGREEMENT. The OWNER shall assist the CONSULTANT as necessary to obtain available pertinent information from Federal, State or local officials or from other engineers or others who have previously worked for the OWNER on matters affecting this PROSECT. B. Access for Field Work It will be necessary for the CONSULTANT's field crews to undertake field inspections, etc. on and near aircraft operational areas at Bangor International Airport. The OWNER shall arrange for and provide the CONSULTANT with access to such areas on a timely basis including making necessary and proper arrangements with the airport users, issuance of NOTANS, etc. ARTICLE X. - COMPLIANCE WITH REGULATIONS As the PROSECT is to be partially financed with Federal and State grant aid, and is subject to the jurisdiction of the FAA and the Maine DOT, it is a specific requirement of this AGREEMENT that all work done by the CONSULTANT be in strict compliance with all applicable rules, regulations, standard specifications, or other requirements of the Federal Aviation Administration and the Heine DOT. It shall be the CONSULTANT'S obligation to assist the OWNER in obtaining all required approvals from the FAA and the Maine DOT. ARTICLE XI. - TERMINATION This AGREEMENT may be terminated (in full or in part) by the OWNER upon 10 -day written notice to the CONSULTANT. Upon such termination the OWNER shall pay the CONSULTANT all charges made for work done prior to the termination and the CONSULTANT shall turn over to the OWNER all completed work in whatever form it then exists, and said work shall become the property Of the OWNER. In the event of substantial breach of any provision of this Agreement by the CONSULTANT, its officers, agents, employees, and subconsultants, the OWNER shall have the absolute right and option to terminate this Agreement forthwith, and, in addition, may have and maintain any legal remedy against the CONSULTANT for its loss and damages resulting from such breach of this Agreement; provided, however, that as to all plans, drawings, estimates, specifications, proposals, sketches and calculations, together with all material and data theretofore furnished to the OWNER by the CONSULTANT, of a satisfactory nature in accordance with this Agreement, which plans, drawings, etc. are of use to the OWNER, the CONSULTANT shall be entitled to compensation, based on the contract rates, for the work so performed in a satisfactory manner and of use and benefit to the OWNER. "A;4e(ea�Ae(� The OWNER, the Federal Aviation Administration, the Comptroller General of the United States, or any duly authorized represent- atives thereof, shall have access to any books, documents, papers, and records of the CONSULTANT which are pertinent to the PROSECT for the purpose of making audits, examinations, excerpts, and transcriptions. The CONSULTANT shall maintain all records for three years after OWNER makes final payment and all other pending matters are closed. w4 Exhibit "A," Exhibit "B," Exhibit "C," and Exhibit "D," which are appended at the end of this AGREEMENT, are hereby made a part of this AGREEMENT by reference and shall have the same full force and effect as if they were here written out in full. In the event of conflict between the terms of this AGREEMENT and the attachments hereto, the terms of this AGREEMENT shall prevail. IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals at Penobscot County, effective the date first above written. CITY OF BANGOR. MAINE (OMEN) By: Attest: HOYLE ASSOCIATES, INC (CONSULTANT) lr�U. �1C[L<.GGe✓2N Hy:To C— — — Attest: .,c. Carl A. Tortolano, P.E. Senior Vice President EXHIBIT "A" AGREEMENT FOR PROFESSIONAL SERVICES ENGINEERING AND PROJECT ADMINISTRATION FOR • INSTALL G.A. APRON LIGHTING • INSTALL TAXIWAY GUIDANCE SIGNS • REHABILITATE TAXIWAY SHOULDERS • INSTALL SECURITY FENCING • REHABILITATE AIRFIELD LIGHTING CONTROL SYSTEM • UPGRADE RUNWAY SURFACE CONDITION SENSOR SYSTEM • PURCHASE SNOWPLOW TRUCK WITH DUMP BODY AND SPREADER AT BANGOR INTERNATIONAL AIRPORT During the performance of this AGREEMENT, Hoyle, Tanner 6 Associates, Inc. for itself, its assignees and successors in interest (hereinafter referred to as the "CONSULTANT") agrees as follows: 1. Compliance with Regulations. The CONSULTANT shall comply with the Regulations relative to nondiscrimination in Federally - assisted programs of the Department of Transportation (hereinafter "DOT") Title 49 Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Nondiscrimilnation. The CONSULTANT, with regard to the work performed by it during the AGREEMENT, shall not discriminate on the grounds of race, color, or national origin in the selection and retentionof subconsultants, including procurements of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the AGREEMENT covers a program set forth in Appendix B of the Regulations. Page 1 of 3 3. Solicitations for SubconSMItants. In all solicitations either by competitive bidding or negotiation made by the CONSULTANT for work to be performed by a subconsultant, said subconsultant shall be notified by the CONSULTANT of the CONSULTANT's obligations under this AGREEMENT and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 4. Information and Reports. The CONSULTANT shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the OWNER or the Federal Aviation Administration to be pertinent to ascertain compliance with such Regulations, orders, and instruction. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information the CONSULTANT shall so Certify to the OWNER or the Federal Aviation Administration as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance. In the event of the CONSULTANT Is noncompliance with the nondiscrimination provisions of this AGREEMENT, the OWNER shall impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but no limited to: a. .Withholding of payments to the CONSULTANT under the AGREEMEITI until the CONSULTANT complies, and/or b. Cancellation, termination, or suspension of the AGREEMENT in whole or in part. 6. Disadvantaged Business Enterprise, a. Policy. It is the policy of the Department of Transportation that disadvantaged business enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds under this AGREEMENT. Con- sequently, the DBE requirements of 49 CFR Part 23 apply to this AGREEMENT. b. DBE Obligation. The CONSULTANT agrees to ensure that disadvantaged business enterprises as defined in 49 CPR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole Or in part with federal funds provided under this AGREEMENT. in Page 2 of 3 regard, all OWNERS or CONSULTANTS shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. The CONSULTANT shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of OOT assisted contracts. 7. Incorporation of Provisions.. The CONSULTANT shall include the provisions of paragraphs 1 through 6 in every sub- contract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any subcontract or procurement as the OWNER or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance; provided however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the CONSULTANT may request the sponsor to enter into such litigation to protect the interests of the sponsor and, in addition, the CONSULTANT may request the United States to enter into such litigation to protect the interest of the United States. Page 3 of 3 EXHIBIT "B" AGREEMENT FOR PROFESSIONAL SERVICES ENGINEERING AND PROJECT ADMINISTRATION FOR • INSTALL G.A. APRON LIGHTING • INSTALL TAXIWAY GUIDANCE SIGNS • REHABILITATE TAXIWAY SHOULDERS • INSTALL SECURITY FENCING • REHABILITATE AIRFIELD LIGHTING CONTROL SYSTEM • UPGRADE RUNWAY SURFACE CONDITION SENSOR SYSTEM • PURCHASE SNOWPLOW TRUCE WITH DUMP BODY AND SPREADER AT BANGOR INTERNATIONAL AIRPORT CERTIFICATION OF CONSNLTAN'P I hereby certify that I am the Senior Vice President and duly authorized representative of the firm Hoyle, Tanner S Associates, Inc., whose address is Five Commerce Park North, Bedford, New Hampshire 03102, and that neither I nor the above firm I here represent has: (a) employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this contract. (b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the contract, or (c) paid or agreed to pay to any firm, organization, or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the contract, and Page I of 2 (d) the consultant further certifies that the firm has internal accounting controls as required by section 39R (c) of chapter 30 and that the firm will file and continue to file an audited financial statement as required by subparagraph (d) of section 39R. I acknowledge that this certificate is to be furnished to the Federal Aviation Administration of the United States Department of Transportation, in connection with this contract involving participation of Airport Improvement Program (AIP) funds and is subject to applicable state and Federal laws, both criminal and civil. (Date) z r Carl A. olano Senior vice president Page 2 of 2 EXHIBIT ^C^ AGREEMENT FOR PROFESSIONAL SERVICES ENGINEERING AND PROTECT ADMINISTRATION FOR • INSTALL G.A. APRON LIGHTING • INSTALL TAXIWAY GUIDANCE SIGNS • REHABILITATE TAXIWAY SHOULDERS • INSTALL SECURITY FENCING • REHABILITATE AIRFIELD LIGHTING CONTROL SYSTEM • UPGRADE RUNWAY SURFACE CONDITION SENSOR SYSTEM • PURCHASE SNOWPLOW MUCH WITH DUMP BODY AND SPREADER AT BANGOR INTERNATIONAL AIRPORT AGREEMENT The contractor or subcontractor, by submission of an offer and/or execution of a contract, certifies that it: a. is not owned or controlled by one or more citizens or nationals of a foreign country included in the list of countries that discriminate against U.B. firms published by the Office of the United States Trade Representative (USTR)) b. has not knowingly entered into any contract or subcontract for this project with a contractor that is a citizen or national of a foreign country on said list, or is awned or controlled directly or indirectly by one or more citizens or nationals of a foreign country on said list. C. has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. Unless the restrictions of this clause a waived by the Secretary of Transportation in accordance with 49 CPR 30.17, no contract shall be awarded to a contractor or subcontractor who is unable to certify to the above. If the contractor knowingly Page 1 of 2 procures or subcontracts for the supply of any product or service of a foreign country on the said list for use on the project, the Federal Aviation Administration may direct, through the sponsor, cancellation of the contract at no cost to the government. Further, the contractor agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in each contract and in all lower tier subcontracts. The contractor may rely upon the certification of a prospective subcontractor unless it has knowledge that the certification is erroneous. The contractor shall provide immediate written notice to the sponsor if the contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The subcontractor agrees to provide immediate written notice to the contractor, if at any time it learns that its certification was erroneous by reason of changed circumstances. This certification is a material representation of fact upon which reliance was placed when making the award. If it is later determined that the contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration may direct, through the sponsor, cancellation of the contract or subcontract for default at no cost to the government. .Nothing contained in the foregoing shall be construed to require - establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title Ss, United States Code, Section 1001. Page 2 of 2 EXHIAIT ^D^ AGREEMENT FOR PROFESSIONAL SERVICES ENGINEERING AND PROSECT ADMINISTRATION FOR • INSTALL G.A. APRON LIGHTING • INSTALL TAXIWAY GUIDANCE SIGNS • REHABILITATE TAXIWAY SHOULDERS • INSTALL SECURITY FENCING • REHABILITATE AIRFIELD LIGHTING CONTROL SYSTEM • UPGRADE RUNWAY SURFACE CONDITION SENSOR SYSTEM • PURCHASE SNOWPLOW TRUCK WITH DUMP BODY AND SPREADER AT BANGOR INTERNATIONAL AIRPORT ARTICLE I - DE 2 E • Estimated Coat: $1,775,000.00 • 5 Separate Bid Document Packages A. Design Chief Engineer 26 bra @ $32.00 e $ 832 Project Engineer 280 bra @ $25.00 = 7,000 Electrical Engineer 116 bra @ $25.00 = 2,900 Staff Engineer 120 bre @ $17.00 20040 Chief Drafter 24 bra @ $25.00 600 Drafter 240 bra @ $15.00 = 3,600 Word Processor Operator 80 bra @ $10.00 = 800 Direct Labor -Payroll = $17,772 Overhead (39.0% x Labor) = 6,931 General and Admin. Overhead (113.0$ x Labor) = 20,082 Subtotal Labor & Overheads = $44,785 Estimated Direct Nonsalary Expenses Travel: Air Charter 3 trips @ 3 bra @ $235/hr = $ 2,115 Auto 600 miles @ $0.25/mi = 150 Page 1 of 8 A. Damien cont'd Printing: Review Copies etc. _ $ 900 Bid Documents: 5 Separate Packages G.A. Apron Lighting, etc. 40 sets @ $30/set = 1,200 T/W Shoulders 40 sets @ $25/set = 1,000 Security Pence 30 sets @ $20/set = 600 R/W Sensor System 20 sets @ $20/set = 400 Communications and Postage = SSL Subtotal Expenses S 6."S ESTIMATED DESIGN COST $51,640 B. Soils • Field - Mobilization/Demobilization - 3 Borings @ 30' = 90 v.f. Assume 2 days @ $850/day - HTA Coordination in field 3 days @ e hrs/day z $17 x 2,52 - Travel 500 mi. @ $0.25 + Tolls Subsistence 3 days @ $75 • Laboratory Analysis - Gradations 4 as @ $55 - Hydrometers 4 as @ $100 - Atterburgs 4 as @ $75 ESTIMATED SOILS COSTS C. Airfield Lightina COntrol System Study • Site Visit - Two men for 24 bra @ $95.00/hr - Per Diem For 6 mandays @ $125.00/day - 2 R.T. to Bangor @ $460.00 - 2 Cab fares R.T. to LaGuardia @ $30 Subtotal Page 2 of 8 $ 1,500 1,700 = 1,028 135 = 225 220 _ 400 _300 _ $ $,508 _ $ 4,560 750 920 _ 60 _ $ 6,290 m Report Preparation - 32 his @ $95.00/hr = $ 3,060 - 6 hrs administrative time @ $32.50/hr = 130 - Postage & Miscellaneous = 50 Subtotal = 3,220 ESTIMATED STUDY COST _ $ 91510 Estimated Costs I.A.Design $51,640 I.B. Soils 5,508 I.C. Study 9,530 - TOTAL ESTIMATED COST $66x688 USE: Actual Cost Not To Exceed Fixed Fee TOTAL Page 3 of 8 $66,700 8,_900 $75,600 ARTICLE II - SCOPE OF SERVICES - CONSTRUCTION PHASE A. Bidding Phase • Attend prebid conferences for the lighting project and the taxiway shoulder project. All prebid conferences will be held on the same day. • Prepare and issue addenda as necessary. • Attend bid openings for four separate bids. All bid openings will be on the same day. • Analyse four separate bids. Chief Engineer 16 bra @ $32.00 = $ 512 Project Engineer 28 Ore @ $25.00 = 700 Electrical Engineer 8 bra @ $25.00 = 200 Staff Engineer 20 bra @ $17.00 = 340 Nord Processor Operator 24 bra @ $10.00 = 40 Direct Labor, _ $ 1,992 Payroll Overhead (39.0% x Labor) 777 General b Admin. Overhead (113.0% x Labor) _ —2,,a] Estimated Labor 4 Overheads Subtotal $ 5,020 Direct Nonaalary Expenses • Travel: Air Charter 2 trips @ $3.0 bra @ $235/hr _ $ 1,410 Communications and Postage X00 Subtotal = S 1,710 Total Estimated Cost = $ 6,030 USE: Actual Coat Not to Exceed = $ 6,750 Fixed Fee = 50 TOTAL _ $ 7,500 a Attend Prebid Meeting and Bid Opening Page 4 of e B. General Construction Administration m 1990 Construction Season e Five Separate Projects 1. Taxiway Shoulders - 120 Days 2. Security Fencing - 90 Days 3. G.A. Apron Lighting, etc. - 120 Days 4. Upgrade Runway Sensor System - 60 Days S. Purchase Snowplow Construction Manager 60 bra @ $32.00 = $ 1,920 Project Engineer 100 bra @ $25.00 = 2,500 Electrical Engineer 40 bra @ $25.00 = 1,000 Staff Engineer 80 bra @$1].00 = 1,360 Drafter 40 bra @ $15.00 = 600 Hord Processor Operator/ Technical Assistant 60 bra @ $11.00 = 660 Direct Labor = $ 8,040 Payroll overhead (39.0& X Labor) = 3,136 General & Admin. Overhead (113.0 x Labor) 9.085 Estimated labor & Overheads Subtotal = $20,261 Direct Nonsalary Expenses: *Travel Air Charter 6 trips @ $3.0 bre @ $235/hr = $ 4,230 As Built Printing = 500 Communications & Postage _ 300 Subtotal S 5,030 Total Estimated Coat $25,291 USE: Actual Cost Not to Exceed $25,300 Fixed Pee =3,000 TOTAL $28,400 *Trips: Preconstruction Conference 1 Trips During Construction 4 Final Inspection -1 6 Page 5 of 8 C. Resident Engineering 4 Projects Under one Grant - Fencing - 90 calendar days - Taxiway Shoulders - 120 calendar days - G.A. Apron Lighting, etc. - 120 calendar days - R/W Sensor System - 60 calendar days 120 Calendar Days/7 Days/Week � 17.14 Weeks or 18 Weeks 18 Weeks x 5 Days/Week = 90 Working Days Resident Engineer 90 working days x 9 hra/day = 810 hours m Pretield Preparation (4 contracts) = 24 hours e Post£ield Closeout (4 contracts) _ _13 hours 866 hours Direct Labor = 866 hours @ $18/hr = $15,588 Payroll Overhead (39.0& x D.L.) = 6,079 General & Admin. Field Overhead (1008 x D.L.) = 15.588 Estimated labor & Overheads Subtotal = $37,255 Expenses - Per diem 90 days @ $65/day = $ 5,850 - Travel 9,000 mi @ $0.25 = 2,250 - Miscellaneous Out -of -Pocket = sop Subtotal Expenses = S 8.600 Total Estimated Cost $45,855 USE: Actual Cost Not to Exceed $45,850 Fixed Fee 5,_550 TOTAL = $51,400 Page 6 0£ 8 D. Control and Testing of Materials 1. Verify and approve job mix formula for bituminous concrete to be furnished to the PROTECT and testing of aggregates. I @ $500/each - _ $ 500 1 Near test @ $150 = 150 1 Soundness test @ $275 = 275 1 Gradation @ $55 = 55 2. Experienced bituminous plant inspector for in -plant control and testing, Est. 10 days @ $300/day and testing @ $500 3,500 3. Sampling and laboratory testing of crushed gravel base course 3 Protectors @ $100 300 3 Gradations @ $55 165 4. Field density tests on crushed gravel base courses. 20 tests @ $50 1,000 5. Determine in-place density of bituminous concrete pavement by laboratory testing. 10 days @ $50/day = 500 6. Sample Portland cement concrete from the PROTECT and make, cure, and test the cylinder for compressive strength. = yyyQ Total Estimated Cost = $ 7,445 USE: Actual Cost Not to Exceed = $ 7,500 Fixed Fee Payment = __lIyOQ TOTAL = $ 8,600 Page 7 of 8 ICIA III - SCOPE OF SERVICES - PROSECT ADMINISTRATIO • 6 preapplications • 1 Grant Application - 5 Bids • Assistance with payment requests to FAA and ME DOT. Chief Engineer 40 bra @ $32.00 = $ 1,280 Project Engineer 60 brs @ $25.00 = 1,500 Drafter 4 bra @ $15.00 = 60 Word Processor Operator 32 bra @ $10.00 = 320 Direct Labor = $ 3,160 Payroll Overhead (39.0% x Labor) = 1,232 General 6 Admin. Overhead (113.0 x Labor) _ 3,5711 Estimated Labor & Overheads Subtotal = $ 7,963 Miscellaneous Expenses _ 300 Total Estimated Cost = $ 8,263 USE: Actual Cost Not to Exceed = $ 8,300 Fixed Fee= 1`0 TOTAL _ $ 9,400 Page 8 of 8