HomeMy WebLinkAbout1990-03-12 90-124 ORDERDate March 12., 1990 Item No. 90-124
Item/Subject: Authorizing City Manager to enter into Contract with
Hoyle, Tanner S Assoc., Inc. for Engineering Services at e
Responsible Department: Airport Department
Commentary:
The purpose of this Order is to authorize the City Manager to
enter into Cont=act with Hoyle, Tanner 6 Associates, Inc. for
Engineering Services at EIA - Install G.A. Apron Lighting, Install
Taxiway Guidance Signe, Ret. Taxiway Shoulders, Install Security
Fencing, Fish. Airfield Lighting Control System, Upgrade Runway
Surace Condition Sensor System, Purchase Snowplow Truck with Dump
Body and Spreader.
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Manager's Comments:
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90-12c
Aeugned[o CwmcJw Blanchette, berth 12. 1990
CITY OF BANGOR
(Tanner TauS Associates, IncforEngineeringManager. tO. Enter 1Atp..CRAtta t with Hoyle,
Services at BIA Install G.A.
Apron Lighting, Install Taxiway Guidance Signs, Ren. Taxiway Shoulders,
Install Security Fencing, Hes. Airfield Lighting Control System, Upgrade
Huwwzy-Surface- Condition --Sesser- System, -Purchase-Snowplow TruckwithDump
Body and Spreader.
By Ma City CmawU of Ge CYy of Hansom u<.
ORDERED,
THAT the City Manager be and hereby is authorized to enter into
n Agreement with Hoyle, Tanner 6 Associates, Inc. for engineering
services for the above projects.
STATEMENT OF FACT: Hoyle, Tanner and Associates was selected by the
City's selection Committee to Unmade engineering
services for the projects mentioned above. The
City will receive Airport Improvement Program
grants from the FAA to fundthese projects. (90%)
90-124
oRDIR
Title,
Authorizing City Manager to Enter
Into Contract with Royle. Tenser 6 Associates, Inc.
...fpi. Englp6eT1➢g. S¢SV>[e6.d0.HIA.:.Ine[all G.A.
Apron Lighting, Install Taxiway Guidance Signe,
gab. Taxiway Shoulders, Install Security Fencing,
Reh. A1xE1 d.Lf ting Control System. Upgrade Runway
Surface Cc ansa ystes, Purchase Snowplow Truck
with Dump 1Rod d Spre e
............: ..6^F.4 .. uncilman
Councilmen
fl
r,—
IN CITY CONCIL
Mich 12, 1990
Passed as Amended.
P
Amended by deleting
snowplow truck with dump
body and pr¢ad¢i.
e
-
"=LERK
90-124
oRDIR
Title,
Authorizing City Manager to Enter
Into Contract with Royle. Tenser 6 Associates, Inc.
...fpi. Englp6eT1➢g. S¢SV>[e6.d0.HIA.:.Ine[all G.A.
Apron Lighting, Install Taxiway Guidance Signe,
gab. Taxiway Shoulders, Install Security Fencing,
Reh. A1xE1 d.Lf ting Control System. Upgrade Runway
Surface Cc ansa ystes, Purchase Snowplow Truck
with Dump 1Rod d Spre e
............: ..6^F.4 .. uncilman
Councilmen
90-124
AGREEMENT FOR PROFESSIONAL SERVICES
ENGINEERING AND PROTECT ADMINISTRATION
FOR
• INSTALL G.A. ARMOR LIGHTING
• INSTALL TAXIWAY GUIDANCE SIGNS
• REHABILITATE TAXIWAY SHOULDERS
• INSTALL SECURITY FENCING
• REHABILITATE AIRFIELD LIGHTING CONTROL SYSTEM
• UPGRADE RUNWAY SURFACE CONDITION SENSOR SYSTEM
• PURCHASE SNOWPLOW TRUCK WITH DUMP BODY AND SPREADER
AT
BANGOR INTERNATIONAL AIRPORT
This AGREEMENT made and entered into at Penobscot County, Maine,
effective the 20th day of Tuly, 1959, by and between the City of
Bangor, Maine (hereinafter called the OWNER) and the firm Of Hoyle,
Tanner s Associates, Inc., Consulting Engineers, Bedford, New
Hampshire (hereinafter called the CONSULTANT).
WITNESSETH:
WHEREAS, the OWNER is the ownerand operator of Bangor Inter-
national Airport located in Bangor, Maine; and
WHEREAS, the OWNER wishes to undertake a PROTECT consisting of
various airfield improvements at Bangor International Airport,
which improvements are more specifically described as follows:
• Install G.A. Apron Lighting
• Install Taxiway Guidance Signs. (Approximately So EA)
• Rehabilitate Taxiway Shoulders (Approximately 120,000 BY)
• Install Security Fencing (Approximately 20,000 LF)
• Rehabilitate Airfield Lighting Control System
• Upgrade Runway Surface Condition Sensor System
0 Purchase Snowplow Truck with Dump Body and Spreader
All of the foregoing to be hereinafter referred to as the PROJECT;
and
WHEREAS, the OWNER intends to partially finance said PROJECT with
financial aid from the U.S. Government acting through the Federal
Aviation Administration (FAA) under the Airport Improvement Program
(AIP); and
WHEREAS, the OWNER also intends to partially finance said PROJECT
with financial aid from the State of Maine acting through Maine
Department of Transportation (Maine DOT); and
WHEREAS, the OWNER has already undertaken certain actions, and will
undertake the other actions, required to obtain the aforementioned
Federal and State financial aid for the PROJECT; and
WHEREAS, the services of a professional engineer or engineering
firm will be required by the OWNER to prepare preliminary and final
designs, contract plans and specifications, final estimates of
construction costs; to provide general construction administration
and resident engineering during construction; to assist with
project administration; and, to otherwise assist the OWNER in the
conduct of the PROJECT; and
WHEREAS, such services are of a distinct professional and non-
competitive nature; and
WHEREAS, the OWNER has undertaken and completed a consultant
selection process in accordance with the requirements of FAA
Advisory Circular 150/5100-14A, dated February 7, 1985, including
Change 1, dated April 16, 1986;
NOW THEREFORE, in consideration of these premises and for the
satisfactory performance by the CONSOLTAWT of the services
hereinafter provided and for the payments to be made therefore by
the OWNER, the CONSULTANT and the OWNER do hereby agree as follows:
ARTICLE I. - SCOPE OF SERVICES - DESIGN PHASP
A. Design
The CONSULTANT shall undertake and complete designs of the
construction included in the PROJECT, and shall prepare contract
plans, specifications, and construction cost estimates.
The CONSULTANT shall prepare individual project documents
separating the PROJECT into five individual construction or
equipment purchase contracts. The contracts will be:
e Contract 1 - Rehabilitate Taxiway Shoulders
- 2 -
• Contract 2 - Install Security Fencing
• Contract 3 - Install G.A. Apron Lighting, Install Taxiway
Guidance Signs, and Rehabilitate Airfield Lighting
Control System
• Contract 4 - Upgrade Runway Surface Condition Sensor
System
• Contract 5 - Purchase Snowplow Truck with, Dump Body and
Spreader
The CONSULTANT's work under this paragraph shall include:
1. Arrange for and participate in the predesign conference
for the PROJECT.
2. Determination of applicable design criteria as established by
rules, regulations, etc. of FAA, and by present professional
engineering standards.
3. Preparation of all necessary preliminary and final design
sketches, design memoranda, computations, etc.
4. preparation of a Complete set of reproducible construction
plans detailing all at the proposed PROJECT construction.
S. Preparation of construction specifications for the PROJECT
work including all required bid forms, general conditions,
special conditions, technical specifications, etc., complete,
ready for advertising for bids.
Note: The documents for the snowplow truck will consist only
of FAA boiler plate material and technical specifications.
The City of Bangor's Purchasing Department will prepare the
final bidding documents for the truck and appurtences.
6. Coordination of all design work with the OWNER, the FAA, and
Maine DOT, including submission of construction plans and
specifications for review and approval.
>. Making revisions to construction plans and specifications as
required to obtain the approval of the FAA and Maine DOT.
a. Preparation of detailed final construction costs estimated for
the PROSECT work.
9. Printing of final construction plans, specifications-, bid
documents and the like as required for review and approval
submissions, and for bidding purposes.
- 3 -
B. Soils Borinas and Soil Testing
The CONSULTANT shall undertake soil borings and laboratory testing
Of soils as required to satisfactorily complete the design of the
G.A. Apron Lighting as described under paragraph A. above. The
CONSULTANT's work under this paragraph shall include the
preparation of soil boring location plans, layout of soil borings
on the site, preparation of soil boring specifications, as well as
contracting with and coordinating the work of a soil boring
Contractor. With regard to laboratory testing of soils, the
CONSULTANT's work under this paragraph shall include obtaining
necessary soil samples and delivery of samples to a testing of the
testing laboratory, as well as contracting with and coordinating
the work of the testing firm. The laboratory work is expected to
include all testing required to classify subgrade soils in
accordance with FAA AC 150/5320-6C.
C. Airfield Lighting Control System Study
The CONSULTANT shall contract with and coordinate the work of
engineering personnel from Autotrcnic Products, Inc., the
manufacturer of the existing airfield lighting control system.
AutotrOhiC's work under this paragraph will include:
1. A site visit of 3 -day duration for two engineer personnel
to gather information, check the site, discuss problems
with airport personnel and formulate a proposed solution.
2.. Generate a report presenting findings, analysis of
Problems and recommend solutions.
ARTICLE II. - SCOPE OP SERVICES - CONSTROCPION PHASE
The CONSULTANT shall provide engineering services throughout the
bidding and construction periods. There will be four (a)
separate bid openings scheduled at different times on the same day.
The City of Bangor's Purchasing Department will administer and
coordinate the bidding of the snowplow truck with appurtances.
The construction periods may or may not run concurrently depending
on contractor's schedules and the like. The services which shall
be provided under this article will include:
A.
Bidding
1.
Assist
OWNER
in
issuance
of
bid
documents.
-a-
2. Attend prebid conference and bid opening as deemed necessary
by OWNER or the FAA, and advise as to matters relating to
design as they may arise during the bidding.
3. Prepare revisions or addenda to bid documents, if necessary.
4. Assist OWNER in evaluating bids and sub -bids and/or proposals,
recommend to OWNER and the PAA the award or rejection of bids,
and assist in assembling, awarding and executing Contract
Documents.
E. General Construction Ad i t t
1. Attendance at a preconstruction conferences.
2. Consultation and advice to the OWMER during construction.
3. Preparation of supplementary sketches required to resolve
actual field conditions encountered.
4. Reviewing detailed construction, shop, and erection drawings
submitted by contractor for compliance with design concept.
5. Reviewing and analyzing laboratory, shop, and mill test
reports and certificates for materials and equipment.
6. Review and approval of periodic estimates submitted by the
resident engineer for partial and final payments to the con-
tractor.
]. Preparation and negotiation of change orders and supplemental
agreements.
e. Making observations of work in progress, and providing
appropriate reports to the OWNER (does not include resident
engineering).
9. Observation of initial operation of the project or of per-
formance tests required by specifications.
10. Attendance at final review of the completed construction and
preparation of a report on any deficiencies, corrective
actions required, etc. as determined at said review.
11. Preparation of "as built" drawings based on information
provided by the resident engineer and the contractor.
12. Printing of "as built" construction drawings as required for
distribution to the OWNER, the FAA and Maine DOT.
- 5 -
C. Resident enaineerina
The CONSULTANT will furnish full-time resident engineering services
throughout the construction phase of the PROJECT. The resident
engineer will, as appropriate:
1. Undertake a prefield review of the plans and specifications in
order to familiarize himself with the PROJECT documents and
PROJECT work site.
2. Administer and/or assist with the layout of the construction
by the contractor.
J. Review and approve requests for monthly and final payments to
contractors.
4. Prepare daily observation reports covering the work in
progress, delays to construction, unusual events, visitors to
the work site, etc.
5. Coordinate the construction activity with the OWNER.
6. Provide "as built" information for preparation of "as built"
drawings of the completed project.
7. Arrange Por, conduct, or witness field, laboratory, or shop
tests for construction materials as required by the plans and
specifications.
S. Determine the suitability of materials brought to the site to
be used in construction.
9. Interpret the contract plans and specifications and monitor
the construction activities far compliance with the intent of
the design.
10. Measure, compute or monitor quantities of work performed and
quantities of materials in-place for partial and final
payments to the contractors; and maintain diaries and other
project records to document the work.
11. Undertake postfield work as necessary in order to close out
the PROJECT.
D. Contr 1& Testing f Materials
The CONSULTANT will arrange for, observe, and/or undertake all
necessary work to provide for the proper control and testing of
construction materials. This work will include as necessary:
- 6 -
1. Review job mix formula for bituminous concrete to be furnished
for the PROJECT.
2. Provide in -plant observation and testing on each day that
bituminous concrete is being furnished to the job site.
1. Obtain samples and have necessary laboratory testing performed
on crushed gravel.
6. Conduct field density tests to check the compaction of crushed
gravel base courses.
5. Determine in-place density of bituminous concrete pavements by
laboratory testing.
6. Sample Portland cement concrete from the PROJECT and make,
cure, and test the test cylinder for compressive strength.
ARTICLE III. - SCOPE OF SERVICES - PROJECTADMIRL%TRATION
The CONSULTANT will provide project administration services as
required and as requested by the OWNER during the design and
construction periods. The CONSULTANT'S services under this
paragraph will include:
1. Preparation of forms and supporting backup material required
in connection with obtaining the Federal grants, including six
(6) Preapplications and one (1) final grant application based
on five (5) bids.
2. Preparation and assistance with forms and supporting dmem-
mentation required by the OWNER to obtain partial and final
grant payments from the FAA and Maine DOT under each grant.
J. As reasonably requested, assistance with any other admin-
istrative -type work required by the OWNER in connection with
the PROJECT.
h1:S44JM
WN
The CONSULTANT shall charge for all services requested by the OWNER
and rendered by the CONSULTANT in connection with the PROJECT in
strict accordance with the conditions set forth in this Article of
the AGREEMENT.
The charges made by the CONSULTANT under this Article and the
payment of said charges by the OWNER shall constitute full com-
pensation for all expenses incurred by the CONSULTANT in connection
with the services rendered including F.I.C.A. taxes, Federal and
State unemployment taxes, costs in connection with employees
benefits, office expenses, supplies and equipment, the general
costs of doing business, and the CONSULTANT Is profit.
B. A9=41 Cost Plus Fixed Fees
The CONSDLTANT shall charge for all services provided under this
AGREEMENT on the basis of the actual cost of providing such
services, plus fixed fee payments.
The CONSULTANT's charges for the actual coat of providing services
will be computed as the total of (1) Salary Cost, (2) Overhead, and
(3) Direct Nonsalary Expenses, all as defined in the Federal
Aviation Administration's Advisory Circular No. 150/5100-14B, dated
April 11, 1989; entitled "Architectural Engineering and Planning
Consultant Service for Airport Grant Projects;" a copy of which is
on file in the offices of each of the parties hereto.
The total of the CONSULTANT's charges for providing these services
shall not exceed the following amount without prior written
approval of the OWNER, the FAA, and Maine DOT.
1. For providing services under ARTICLE I., Paragraphs A., and B.
and C., the amount of seventy-five thousand six hundred and
00/100 dollars ($75,600.00) which includes a fixed fee payment
in the amount of $8,900.00.
2. For providing services under ARTICLE II., Paragraph A.,
"Bidding," the amount of seven thousand five hundred and
00/100 dollars ($7,500.00) which includes a fixed fee payment
in the amount of $750.00.
3. For providing services under ARTICLE II., Paragraph B.,
"General Construction Administration," the amount of twenty-
eight and four hundred and 00/100 dollars ($28,400.00) which
includes a fixed fee payment in the amount of $3,000.00.
4. For providing services under ARTICLE II., Paragraph C.,
"Resident Engineering," the amount of fifty-one thousand four
hundred and 00/100 dollars ($51,400.00) which includes a fixed
fee payment in the amount of $5,550.00
5. For providing services under ARTICLE II., Paragraph D.,
"Control b Testing of Materials," the amount of eight
thousand six hundred and 00/100 dollars ($8,600.00) which
includes a fixed fee payment in the amount of $1,100.00.
6. For providing services under ARTICLE III., "SCOPE OF SERVICES
- PROJECT ADMINISTRATION," the amount of nine thousand Your
hundred and 00/100 dollars ($9,400.00) Which includes a fixed
fee payment in the amount of $1,100.00.
-E-
The CONSULTANT will make monthly application for payment for the
work completed under this AGREEMENT. The monthly applications
shall be on forms approved by the OWNER. The OWNER shall promptly
review and process the monthly application and shall make payment
to the CONSULTANT on a monthly basis.
DITIGNAL MORE
If, during the term of this contract, the scope or character of the
work is changed substantially, or if the time for completion is
increased substantially due to circumstances beyond the control of
the CONSULTANT; and if such changes thereby increase the work to be
performed by the CONSULTANT, an additional fee shall be paid to the
CONSULTANT. The additional work and the compensation therefcre
shall be provided for in a written amendment to this AGREEMENT,
said amendment to be negotiated by the OWNER and the
CONSULTANT.
The CONSULTANT shall Complete all work under ARTICLE I., "Design
Phase" and submit Complete construction plans and specifications to
the OWNER, the FAA, Maine DOT and other agencies having
jurisdiction in time for the OWNER to submit a grant application on
or about May 1, 1990.
B. Other Phases
The CONSULTANT shall undertake all work under ARTICLES II. and III.
of this AGREEMENT in a timely fashion as requested by the OWNER and
as required to facilitate progress and completion of the PROSECT.
ARTICLE VIII - ASSIGNED PERSONNEL
The CONSULTANT Shall assign an experienced Registered Professional
Engineer, acceptable to the OWNER, to be in responsible charge of
the work performed under this AGREEMENT. The CONSULTANT shall not
replace the person in charge without permission of the OWNER. The
CONSULTANT shall assign such other personnel to the work as may be
necessary from time to time to complete the work as required.
9 -
ARTICLE IX. - TO BE PROVIDED
A. Existing Information
The OWNER shall provide the CONEULTANT with all available infor-
mation, data, plane, etc., pertinent to the CONSULTANT'S work under
this AGREEMENT. The OWNER shall assist the CONSULTANT as necessary
to obtain available pertinent information from Federal, State or
local officials or from other engineers or others who have
previously worked for the OWNER on matters affecting this PROSECT.
B. Access for Field Work
It will be necessary for the CONSULTANT's field crews to undertake
field inspections, etc. on and near aircraft operational areas at
Bangor International Airport. The OWNER shall arrange for and
provide the CONSULTANT with access to such areas on a timely basis
including making necessary and proper arrangements with the airport
users, issuance of NOTANS, etc.
ARTICLE X. - COMPLIANCE WITH REGULATIONS
As the PROSECT is to be partially financed with Federal and State
grant aid, and is subject to the jurisdiction of the FAA and the
Maine DOT, it is a specific requirement of this AGREEMENT that all
work done by the CONSULTANT be in strict compliance with all
applicable rules, regulations, standard specifications, or other
requirements of the Federal Aviation Administration and the Heine
DOT. It shall be the CONSULTANT'S obligation to assist the OWNER
in obtaining all required approvals from the FAA and the Maine DOT.
ARTICLE XI. - TERMINATION
This AGREEMENT may be terminated (in full or in part) by the OWNER
upon 10 -day written notice to the CONSULTANT. Upon such
termination the OWNER shall pay the CONSULTANT all charges made for
work done prior to the termination and the CONSULTANT shall turn
over to the OWNER all completed work in whatever form it then
exists, and said work shall become the property Of the OWNER.
In the event of substantial breach of any provision of this
Agreement by the CONSULTANT, its officers, agents, employees, and
subconsultants, the OWNER shall have the absolute right and option
to terminate this Agreement forthwith, and, in addition, may have
and maintain any legal remedy against the CONSULTANT for its loss
and damages resulting from such breach of this Agreement; provided,
however, that as to all plans, drawings, estimates, specifications,
proposals, sketches and calculations, together with all material
and data theretofore furnished to the OWNER by the CONSULTANT, of
a satisfactory nature in accordance with this Agreement, which
plans, drawings, etc. are of use to the OWNER, the CONSULTANT shall
be entitled to compensation, based on the contract rates, for the
work so performed in a satisfactory manner and of use and benefit
to the OWNER.
"A;4e(ea�Ae(�
The OWNER, the Federal Aviation Administration, the Comptroller
General of the United States, or any duly authorized represent-
atives thereof, shall have access to any books, documents, papers,
and records of the CONSULTANT which are pertinent to the PROSECT
for the purpose of making audits, examinations, excerpts, and
transcriptions. The CONSULTANT shall maintain all records for
three years after OWNER makes final payment and all other pending
matters are closed.
w4
Exhibit "A," Exhibit "B," Exhibit "C," and Exhibit "D," which are
appended at the end of this AGREEMENT, are hereby made a part of
this AGREEMENT by reference and shall have the same full force and
effect as if they were here written out in full. In the event of
conflict between the terms of this AGREEMENT and the attachments
hereto, the terms of this AGREEMENT shall prevail.
IN WITNESS WHEREOF, the parties hereto have affixed their hands and
seals at Penobscot County, effective the date first above written.
CITY OF BANGOR. MAINE
(OMEN)
By:
Attest:
HOYLE ASSOCIATES, INC
(CONSULTANT)
lr�U. �1C[L<.GGe✓2N
Hy:To C— — — Attest: .,c.
Carl A. Tortolano, P.E.
Senior Vice President
EXHIBIT "A"
AGREEMENT FOR PROFESSIONAL SERVICES
ENGINEERING AND PROJECT ADMINISTRATION
FOR
• INSTALL G.A. APRON LIGHTING
• INSTALL TAXIWAY GUIDANCE SIGNS
• REHABILITATE TAXIWAY SHOULDERS
• INSTALL SECURITY FENCING
• REHABILITATE AIRFIELD LIGHTING CONTROL SYSTEM
• UPGRADE RUNWAY SURFACE CONDITION SENSOR SYSTEM
• PURCHASE SNOWPLOW TRUCK WITH DUMP BODY AND SPREADER
AT
BANGOR INTERNATIONAL AIRPORT
During the performance of this AGREEMENT, Hoyle, Tanner 6
Associates, Inc. for itself, its assignees and successors in
interest (hereinafter referred to as the "CONSULTANT") agrees as
follows:
1. Compliance with Regulations. The CONSULTANT shall comply
with the Regulations relative to nondiscrimination in Federally -
assisted programs of the Department of Transportation (hereinafter
"DOT") Title 49 Code of Federal Regulations, Part 21, as they may
be amended from time to time (hereinafter referred to as the
Regulations), which are herein incorporated by reference and made
a part of this AGREEMENT.
2. Nondiscrimilnation. The CONSULTANT, with regard to the
work performed by it during the AGREEMENT, shall not discriminate
on the grounds of race, color, or national origin in the selection
and retentionof subconsultants, including procurements of
materials and leases of equipment. The CONSULTANT shall not
participate either directly or indirectly in the discrimination
prohibited by section 21.5 of the Regulations, including employment
practices when the AGREEMENT covers a program set forth in Appendix
B of the Regulations.
Page 1 of 3
3. Solicitations for SubconSMItants. In all solicitations
either by competitive bidding or negotiation made by the CONSULTANT
for work to be performed by a subconsultant, said subconsultant
shall be notified by the CONSULTANT of the CONSULTANT's obligations
under this AGREEMENT and the Regulations relative to
nondiscrimination on the grounds of race, color, or national
origin.
4. Information and Reports. The CONSULTANT shall provide
all information and reports required by the Regulations, or
directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information, and its
facilities as may be determined by the OWNER or the Federal
Aviation Administration to be pertinent to ascertain compliance
with such Regulations, orders, and instruction. Where any
information required of a Contractor is in the exclusive possession
of another who fails or refuses to furnish this information the
CONSULTANT shall so Certify to the OWNER or the Federal Aviation
Administration as appropriate, and shall set forth what efforts it
has made to obtain the information.
5. Sanctions
for Noncompliance. In the event of the
CONSULTANT Is
noncompliance with the nondiscrimination provisions of
this AGREEMENT, the OWNER
shall impose such contract sanctions as
it or the Federal Aviation
Administration may determine to be
appropriate,
including, but no limited to:
a.
.Withholding of payments to the CONSULTANT under
the AGREEMEITI until the CONSULTANT complies,
and/or
b.
Cancellation, termination, or suspension of the
AGREEMENT in whole or in part.
6. Disadvantaged
Business Enterprise,
a.
Policy. It is the policy of the Department of
Transportation that disadvantaged business
enterprises as defined in 49 CFR Part 23 shall
have
the maximum opportunity to participate
in the
performance of contracts financed in whole or in
part with federal funds under this AGREEMENT. Con-
sequently, the DBE requirements of 49 CFR Part 23
apply to this AGREEMENT.
b.
DBE Obligation. The CONSULTANT agrees to ensure
that disadvantaged business enterprises as defined
in 49 CPR Part 23 have the maximum opportunity to
participate in the performance of contracts and
subcontracts financed in whole Or in part with
federal funds provided under this AGREEMENT. in
Page 2 of 3
regard, all OWNERS or CONSULTANTS shall take all
necessary and reasonable steps in accordance with
49 CFR Part 23 to ensure that minority business
enterprises have the maximum opportunity to compete
for and perform contracts. The CONSULTANT shall
not discriminate on the basis of race, color,
national origin, or sex in the award and
performance of OOT assisted contracts.
7. Incorporation of Provisions.. The CONSULTANT shall
include the provisions of paragraphs 1 through 6 in every sub-
contract, including procurements of materials and leases of
equipment, unless exempt by the Regulations or directives issued
pursuant thereto. The CONSULTANT shall take such action with
respect to any subcontract or procurement as the OWNER or the
Federal Aviation Administration may direct as a means of enforcing
such provisions including sanctions for noncompliance; provided
however, that in the event a CONSULTANT becomes involved in, or is
threatened with, litigation with a subcontractor or supplier as a
result of such direction, the CONSULTANT may request the sponsor to
enter into such litigation to protect the interests of the sponsor
and, in addition, the CONSULTANT may request the United States to
enter into such litigation to protect the interest of the United
States.
Page 3 of 3
EXHIBIT "B"
AGREEMENT FOR PROFESSIONAL SERVICES
ENGINEERING AND PROJECT ADMINISTRATION
FOR
• INSTALL G.A. APRON LIGHTING
• INSTALL TAXIWAY GUIDANCE SIGNS
• REHABILITATE TAXIWAY SHOULDERS
• INSTALL SECURITY FENCING
• REHABILITATE AIRFIELD LIGHTING CONTROL SYSTEM
• UPGRADE RUNWAY SURFACE CONDITION SENSOR SYSTEM
• PURCHASE SNOWPLOW TRUCE WITH DUMP BODY AND SPREADER
AT
BANGOR INTERNATIONAL AIRPORT
CERTIFICATION OF CONSNLTAN'P
I hereby certify that I am the Senior Vice President and duly
authorized representative of the firm Hoyle, Tanner S Associates,
Inc., whose address is Five Commerce Park North, Bedford, New
Hampshire 03102, and that neither I nor the above firm I here
represent has:
(a) employed or retained for a commission, percentage,
brokerage, contingent fee, or other consideration, firm
or person (other than a bona fide employee working solely
for me or the above consultant) to solicit or secure this
contract.
(b) agreed, as an express or implied condition for obtaining
this contract, to employ or retain the services of any
firm or person in connection with carrying out the
contract, or
(c) paid or agreed to pay to any firm, organization, or
person (other than a bona fide employee working solely
for me or the above consultant) any fee, contribution,
donation, or consideration of any kind for, or in
connection with, procuring or carrying out the contract,
and
Page I of 2
(d) the consultant further certifies that the firm has
internal accounting controls as required by section 39R
(c) of chapter 30 and that the firm will file and
continue to file an audited financial statement as
required by subparagraph (d) of section 39R.
I acknowledge that this certificate is to be furnished to the
Federal Aviation Administration of the United States Department of
Transportation, in connection with this contract involving
participation of Airport Improvement Program (AIP) funds and is
subject to applicable state and Federal laws, both criminal and
civil.
(Date) z r
Carl A. olano
Senior vice president
Page 2 of 2
EXHIBIT ^C^
AGREEMENT FOR PROFESSIONAL SERVICES
ENGINEERING AND PROTECT ADMINISTRATION
FOR
• INSTALL G.A. APRON LIGHTING
• INSTALL TAXIWAY GUIDANCE SIGNS
• REHABILITATE TAXIWAY SHOULDERS
• INSTALL SECURITY FENCING
• REHABILITATE AIRFIELD LIGHTING CONTROL SYSTEM
• UPGRADE RUNWAY SURFACE CONDITION SENSOR SYSTEM
• PURCHASE SNOWPLOW MUCH WITH DUMP BODY AND SPREADER
AT
BANGOR INTERNATIONAL AIRPORT
AGREEMENT
The contractor or subcontractor, by submission of an offer and/or
execution of a contract, certifies that it:
a. is not owned or controlled by one or more citizens or
nationals of a foreign country included in the list of
countries that discriminate against U.B. firms published by
the Office of the United States Trade Representative (USTR))
b. has not knowingly entered into any contract or subcontract for
this project with a contractor that is a citizen or national
of a foreign country on said list, or is awned or controlled
directly or indirectly by one or more citizens or nationals of
a foreign country on said list.
C. has not procured any product nor subcontracted for the supply
of any product for use on the project that is produced in a
foreign country on said list.
Unless the restrictions of this clause a waived by the Secretary
of Transportation in accordance with 49 CPR 30.17, no contract
shall be awarded to a contractor or subcontractor who is unable to
certify to the above. If the contractor knowingly
Page 1 of 2
procures or subcontracts for the supply of any product or service
of a foreign country on the said list for use on the project, the
Federal Aviation Administration may direct, through the sponsor,
cancellation of the contract at no cost to the government.
Further, the contractor agrees that, if awarded a contract
resulting from this solicitation, it will incorporate this
provision for certification without modification in each contract
and in all lower tier subcontracts. The contractor may rely upon
the certification of a prospective subcontractor unless it has
knowledge that the certification is erroneous.
The contractor shall provide immediate written notice to the
sponsor if the contractor learns that its certification or that of
a subcontractor was erroneous when submitted or has become
erroneous by reason of changed circumstances. The subcontractor
agrees to provide immediate written notice to the contractor, if at
any time it learns that its certification was erroneous by reason
of changed circumstances.
This certification is a material representation of fact upon which
reliance was placed when making the award. If it is later
determined that the contractor or subcontractor knowingly rendered
an erroneous certification, the Federal Aviation Administration may
direct, through the sponsor, cancellation of the contract or
subcontract for default at no cost to the government.
.Nothing contained in the foregoing shall be construed to require -
establishment of a system of records in order to render, in good
faith, the certification required by this provision. The knowledge
and information of a contractor is not required to exceed that
which is normally possessed by a prudent person in the ordinary
course of business dealings.
This certification concerns a matter within the jurisdiction of an
agency of the United States of America and the making of a false,
fictitious, or fraudulent certification may render the maker
subject to prosecution under Title Ss, United States Code, Section
1001.
Page 2 of 2
EXHIAIT ^D^
AGREEMENT FOR PROFESSIONAL SERVICES
ENGINEERING AND PROSECT ADMINISTRATION
FOR
• INSTALL G.A. APRON LIGHTING
• INSTALL TAXIWAY GUIDANCE SIGNS
• REHABILITATE TAXIWAY SHOULDERS
• INSTALL SECURITY FENCING
• REHABILITATE AIRFIELD LIGHTING CONTROL SYSTEM
• UPGRADE RUNWAY SURFACE CONDITION SENSOR SYSTEM
• PURCHASE SNOWPLOW TRUCK WITH DUMP BODY AND SPREADER
AT
BANGOR INTERNATIONAL AIRPORT
ARTICLE I - DE 2 E
• Estimated Coat: $1,775,000.00
• 5 Separate Bid Document Packages
A. Design
Chief Engineer
26 bra @
$32.00
e
$ 832
Project Engineer
280 bra @
$25.00
=
7,000
Electrical Engineer
116 bra @
$25.00
=
2,900
Staff Engineer
120 bre @
$17.00
20040
Chief Drafter
24 bra @
$25.00
600
Drafter
240 bra @
$15.00
=
3,600
Word Processor Operator
80 bra @
$10.00
=
800
Direct Labor
-Payroll
=
$17,772
Overhead (39.0%
x Labor)
=
6,931
General and Admin. Overhead (113.0$
x Labor)
=
20,082
Subtotal Labor & Overheads
=
$44,785
Estimated Direct Nonsalary Expenses
Travel:
Air Charter 3 trips @ 3
bra @ $235/hr
=
$ 2,115
Auto 600 miles @
$0.25/mi
=
150
Page 1 of 8
A. Damien cont'd
Printing:
Review Copies etc.
_ $ 900
Bid Documents: 5 Separate
Packages
G.A. Apron Lighting, etc.
40
sets @
$30/set
= 1,200
T/W Shoulders
40
sets @
$25/set
= 1,000
Security Pence
30
sets @
$20/set
= 600
R/W Sensor System 20 sets
@ $20/set
= 400
Communications and Postage
= SSL
Subtotal Expenses
S 6."S
ESTIMATED DESIGN COST
$51,640
B. Soils
• Field
- Mobilization/Demobilization
- 3 Borings @ 30' = 90 v.f.
Assume 2 days @ $850/day
- HTA Coordination in field
3 days @ e hrs/day z $17 x 2,52
- Travel 500 mi. @ $0.25 + Tolls
Subsistence 3 days @ $75
• Laboratory Analysis
- Gradations 4 as @ $55
- Hydrometers 4 as @ $100
- Atterburgs 4 as @ $75
ESTIMATED SOILS COSTS
C. Airfield Lightina COntrol System Study
• Site Visit
- Two men for 24 bra @ $95.00/hr
- Per Diem For 6 mandays @ $125.00/day
- 2 R.T. to Bangor @ $460.00
- 2 Cab fares R.T. to LaGuardia @ $30
Subtotal
Page 2 of 8
$ 1,500
1,700
= 1,028
135
= 225
220
_ 400
_300
_ $ $,508
_ $ 4,560
750
920
_ 60
_ $ 6,290
m Report Preparation
- 32 his @ $95.00/hr = $ 3,060
- 6 hrs administrative time @ $32.50/hr = 130
- Postage & Miscellaneous = 50
Subtotal = 3,220
ESTIMATED STUDY COST _ $ 91510
Estimated Costs
I.A.Design $51,640
I.B. Soils 5,508
I.C. Study 9,530 -
TOTAL ESTIMATED COST $66x688
USE: Actual Cost Not To Exceed
Fixed Fee
TOTAL
Page 3 of 8
$66,700
8,_900
$75,600
ARTICLE II - SCOPE OF SERVICES - CONSTRUCTION PHASE
A. Bidding Phase
• Attend prebid conferences for the lighting project and the
taxiway shoulder project. All prebid conferences will be
held on the same day.
• Prepare and issue addenda as necessary.
• Attend bid openings for four separate bids. All bid
openings will be on the same day.
• Analyse four separate bids.
Chief Engineer 16 bra @
$32.00
= $ 512
Project Engineer 28 Ore @
$25.00
= 700
Electrical Engineer 8 bra @
$25.00
= 200
Staff Engineer 20 bra @
$17.00
= 340
Nord Processor Operator 24 bra @
$10.00
= 40
Direct Labor,
_ $ 1,992
Payroll Overhead (39.0% x Labor)
777
General b Admin. Overhead (113.0%
x Labor)
_ —2,,a]
Estimated Labor 4 Overheads Subtotal
$ 5,020
Direct Nonaalary Expenses
• Travel: Air Charter 2 trips
@
$3.0 bra
@ $235/hr
_ $ 1,410
Communications and Postage
X00
Subtotal
= S 1,710
Total Estimated Cost
= $ 6,030
USE: Actual Coat Not to Exceed
= $ 6,750
Fixed Fee
= 50
TOTAL
_ $ 7,500
a Attend Prebid Meeting and Bid Opening
Page 4 of e
B. General Construction Administration
m 1990 Construction Season
e Five Separate Projects
1. Taxiway Shoulders - 120 Days
2. Security Fencing - 90 Days
3. G.A. Apron Lighting, etc.
- 120
Days
4. Upgrade Runway Sensor System -
60 Days
S. Purchase Snowplow
Construction Manager 60 bra @
$32.00
=
$ 1,920
Project Engineer 100 bra @
$25.00
=
2,500
Electrical Engineer 40 bra @
$25.00
=
1,000
Staff Engineer 80 bra @$1].00
=
1,360
Drafter 40 bra @
$15.00
=
600
Hord Processor Operator/
Technical Assistant 60 bra @
$11.00
=
660
Direct Labor
=
$ 8,040
Payroll overhead (39.0& X Labor)
=
3,136
General & Admin. Overhead (113.0 x
Labor)
9.085
Estimated labor & Overheads Subtotal
=
$20,261
Direct Nonsalary Expenses:
*Travel Air Charter 6 trips @ $3.0
bre
@ $235/hr =
$ 4,230
As Built Printing
=
500
Communications & Postage
_
300
Subtotal
S 5,030
Total Estimated Coat
$25,291
USE: Actual Cost Not to Exceed
$25,300
Fixed Pee
=3,000
TOTAL
$28,400
*Trips: Preconstruction Conference
1
Trips During Construction
4
Final Inspection
-1
6
Page 5 of 8
C. Resident Engineering
4 Projects Under one Grant
- Fencing - 90 calendar days
- Taxiway Shoulders - 120 calendar days
- G.A. Apron Lighting, etc. - 120 calendar days
- R/W Sensor System - 60 calendar days
120 Calendar Days/7 Days/Week � 17.14 Weeks or 18 Weeks
18 Weeks x 5 Days/Week = 90 Working Days
Resident Engineer
90 working days x 9 hra/day = 810 hours
m Pretield Preparation (4 contracts) = 24 hours
e Post£ield Closeout (4 contracts) _ _13 hours
866 hours
Direct Labor = 866 hours @ $18/hr = $15,588
Payroll Overhead (39.0& x D.L.) = 6,079
General & Admin. Field Overhead (1008 x D.L.) = 15.588
Estimated labor & Overheads Subtotal = $37,255
Expenses
- Per diem 90 days @ $65/day = $ 5,850
- Travel 9,000 mi @ $0.25 = 2,250
- Miscellaneous Out -of -Pocket = sop
Subtotal Expenses = S 8.600
Total Estimated Cost $45,855
USE: Actual Cost Not to Exceed $45,850
Fixed Fee 5,_550
TOTAL = $51,400
Page 6 0£ 8
D.
Control and Testing of Materials
1.
Verify and approve job mix formula for
bituminous concrete to be furnished to
the PROTECT and testing of aggregates.
I @ $500/each -
_ $ 500
1 Near test @ $150
= 150
1 Soundness test @ $275
= 275
1 Gradation @ $55
= 55
2.
Experienced bituminous plant inspector
for in -plant control and testing,
Est. 10 days @ $300/day and testing @ $500
3,500
3.
Sampling and laboratory testing of
crushed gravel base course
3 Protectors @ $100
300
3 Gradations @ $55
165
4.
Field density tests on crushed gravel base
courses.
20 tests @ $50 1,000
5. Determine in-place density of bituminous
concrete pavement by laboratory testing.
10 days @ $50/day = 500
6. Sample Portland cement concrete from the
PROTECT and make, cure, and test the
cylinder for compressive strength. = yyyQ
Total Estimated Cost = $ 7,445
USE: Actual Cost Not to Exceed = $ 7,500
Fixed Fee Payment = __lIyOQ
TOTAL = $ 8,600
Page 7 of 8
ICIA III - SCOPE OF SERVICES - PROSECT ADMINISTRATIO
• 6 preapplications
• 1 Grant Application
- 5
Bids
• Assistance with payment
requests
to FAA
and ME DOT.
Chief Engineer
40
bra @
$32.00
= $ 1,280
Project Engineer
60
brs @
$25.00
= 1,500
Drafter
4
bra @
$15.00
= 60
Word Processor Operator
32
bra @
$10.00
= 320
Direct Labor = $ 3,160
Payroll Overhead (39.0% x Labor) = 1,232
General 6 Admin. Overhead (113.0 x Labor) _ 3,5711
Estimated Labor & Overheads Subtotal = $ 7,963
Miscellaneous Expenses _ 300
Total Estimated Cost = $ 8,263
USE: Actual Cost Not to Exceed = $ 8,300
Fixed Fee= 1`0
TOTAL _ $ 9,400
Page 8 of 8