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Home My WebLink About2018-02-12 18-098 Order 02/12/201818-098 02/12/2018 18-098 Engineering Order N/A Title, Order Authorizing Execution of Agreement for Maine Department of Transportation Municipal Partnership Agreement - WIN 21930.02, Union Street Mill & Fill This Order would authorize the City Manager to execute a Municipal Partnership Agreement with the Maine Department of Transportation for the Union Street Mill & Fill. The agreement is for Union Street resurfacing which consists of a two inch mill & fill, beginning at Hammond Street, extending northwesterly 0.81 miles to Fifteenth Street. The total project cost upon execution of the agreement will not exceed $874,964.24. Under the terms of the agreement, the State/Federal share of funding is 50% or $437,482.12, and the Municipal share is 50% or $437,482.12. This item was reviewed and recommended for approval at the February 6, 2018 Infrastructure Committee. Infrastructure Committee 02/06/2018 Recommend for passage 50 Agreement attached. Consent 02/12/201818-098 CITY OF BANGOR ORDER 02/12/2018 18-098 Nichols Authorizing Execution of Agreement for Maine Department of Transportation Municipal Partnership Agreement - WIN 21930.02, Union Street Mill & Fill Be it Ordered by the City Council of the City of Bangor that, The City Manager is hereby authorized and directed to execute an agreement with the Maine Department of Transportation for Municipal Partnership Agreement WIN 21930.02 - Union Street Mill & Fill. Inlernal f, se Onii I NIZIENHAIN will ek,410 Dual I I &XVIRIN mmklllI I WIN 21930.02 LJNION STREET, BANGOR This Cooperative Agreement (A(iR.EEMENT) is entered into by and between the MAINE DEPARTMENTOF TRANS POR"FATION ("MaineD01"'), an agency of state government with its principal administrative offices located on Child Street, Augusta, Maine, and the CITY OF BANGOR ("NItTNICIPALITY"), a MUniCil),dity in the State of Maine with offices located at 73 HARLOW STREET, BANGOR, ME. WHEREAS, BANGOR shall perform a MILL AND FILL (the"Project"). 'The work Nvill consist of 2 inch mill and fill on Union Street, beginning at 11ami-nond Street and extending northwesterly 0.81 miles to Fifteenth Street (the Work"). BANGOR estimates this project at 5874,964.24. BANGOR SHALL: A. Procure all contracts for and oversee the Project on UNION STREET for the Work outlined above. B. Cause such Work to be performed in accordance with a design by an engineer licensed in the State ofMaine, ']'he 1,icensed Engineer shall provide a certification to the Municipality and to MaineDOT that, in his/her professional opinion, the Project as designed will provide a smooth ride, not reduce the safety, mobility or Structural quality of the state [state aid] road. All design documents must be stamped and signed in accordance with this provision by the Professional Engineer. C. Agree to secure all necessary Federal, State and L,ocal permits necessary to, complete thework. BANGOR also agrees to secure any needed property rights in accordance with all applicable State and Federal [saw. D. Agrees that any exceptions to State Design Standards shall be documented as part ofthis process. This documentation shall compare the new design to the existing conditions for each ofthe exceptions to Current design standards. Any such exceptions shall be displayed on the cover sheet for, the Project plans with the signature and PE stanip, of the engineer responsible for the design of the Project. E. Be responsible, within the Prowject limits, for the following: Rev -;19/2W6 a. Ensuring that the safety of the corridor and. the life of the resulting structural and design elements are equal to or better than existing conditions and design-, b, Ensuring that the: structures, roadways and/or design features affected by the Project Nvork shall, at a minimum, be ofequal dimensions to the existing features or structures and shall be of improved quality in terms ofinaterials and Utility-, c. Ensuring that the Project does not introduce any unanticipated safety hazards to the traveling public; d. Ensuring that the Project retains the same level of iriobility or improves mobility of travel within the corridor; e, Ensuring that the Project does not in any manner decrease the life expectancy, of this component ofMaine's transportation systern; and,, f Ensuring that the Pro . ject meets the most recent standards of" Americans with Disabilities Act of 1990 (ADA) design requirerrients. F. Provide certification through their Engineer to MaUieDOT that the Pr(,aject is complete and was constructed as designed. G. Ensure that construction shall commence within EIGHUEN (18) nionths, and shall be certified complete within "I"HIRTY SIX (316) months ofexecution of this agrecinent. BANGOR may forfeit the unpaid balance of this grant if these deadlines are not met or they can not demonstrate earnest and good faith efforts to meet them. H. Be responsible for or cause its contractors to be responsible for all damage to public or private property ofany kind resulting from any act, omission, neglect or misconduct ofBANGOR or its contractors, including damage to vehicles passing through the Prqject limits. 1, Bear all risk of loss relating to the Project and the Work. regardless of cause. MAINEDOT S111ALL: A. Provide a maxitnum S437,482.12 in State funds supporting the Work stated above. reimbursement will be made by the Department at a minirnum of 1 /'3 project completion upon receipt of supporting cost docurrientation born the Municipality. Payments will be made per Appendix A attached. The Department's region Engineer shall review the costs and certify their eligibility prior to reimbursement of Municil,.)al Partnership Initiative Funds. Payment by MaineDO'I'Municipal Partnership lintiative funds shall not exceed $437,482.12 or 50% ofthe actual Costs incurred and paid by the Municipality. B. This project has, been approved for Calendar Fear 2019. If the Municipality cominences construction of the project as outlined above prior to January 1, ?1119, the Municipality assumes the risk and responsibility for costs incurred, in the event that funding levels fall below Maine D01' projections. If this occurs, the Municipality will not receive reimbursement from MaineDOT. Rev. 5/9/2016 'The CITY OF 13ANGOR and Min e[SOT agree to function within all applicable laws, statUtes, regulati,ons, and AGREEMENT provisions; avoid hindering each other's perfoiniance; fulfill all obligations diligently; and cooperate in achievement of; the intent of this AGREEMEN't'. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT in duplicate effective on the day and date last signed. Dated: Rev. S/W2016 CITY OF BANGOR No Catherine Conlow City Manager STATE OF MAINE DEPARTMENT OF TRANSPORTATION BY: David Bernhardt, PE Commissioner APPENDIX A PROJECT SCOPE AND COST SHARING MAINE ,DEPARTMENT'ISE' TRANSPO+ RTATION MUnicipal Partnership Initiative Pr(�Ject MUNICIPALITY OF BANCOR PROPOSI,"D IMPROVEMENTS TO: UNION STREET STATE PROJECT IDENTIFWA1, ION NUNTBER. (WIN) 21,930.02 FUNDED CONS'17RUCTION YEAR 2019 Project Scop 2 inch Mill imid Fill Funding Outlin . "TI he Pro.ject Estim,'ited ('ost is $874,964.24, and the Parties agree to share costs through all stages of Pro�jw Mider the terms, outlined belo\,\(, Work Elemeiit Muuicipaf Sbare State Share Total Cost . ............ .. .. ... .......... ... .... Pr(�ject (.'.'osts 5 0 9r) , ......... PROJECT Tolat (ost f Additional 1000/10 Work above agreement estimate TAL ESTIMATED MUNICIPAL 37,482.12 REIMBURSEMENT_ REIMBURSEMENTSCHEDULE: Upon 1/3 project CORIpletion, the municipality may begin invoicing the Department. Preferred invoicing interval is 1/3, 2/3, final, the Department will accept monthly invoices after 1/3 project completion with a maximurn invoice submittal not to exceed 5 invoices. DESIGN EXCEPTIONS REQUIRED: YES X NO Design exceptions were required for this project. Please see attached approval ftorn Mainef)01'Chief'Engineer outlining design exceptIMIS. IN CITY COUNCIL FEBRUARY 12, 2018 CO 18-098 PASSED CITY CL