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Home My WebLink About1991-05-13 91-211 ORDERDate 5-13-91 „V1' Item No. 91-211 W1oBRr AuWxialn9 HIe City tataa9er to IDaacute a Contract Item/Subject: Modification with leo A. mly £orAichiT ?Rel Service, Dalated to lemdnal Renovation am mag vniot at eatgor Responsible Department bRersutiaal Airport Pdminiat[atiM Commentary: 11te attaclwrl seooeeaxLan fxose David Pellegriaw, our A¢chaerstg Agent. ootlirea Cite cmarls laahirtl the proposed contract modification. gfie najor reason for tfie increase in t]e contract are the additirnul special services. gg ae are arclired in grater detail in the attached smdi£icatim. Misty of tlteve aertru es slate to an expvtrled snipe of services; which vill edrbma tea mJJt at ]ris t floor etlditlrm [o am tnear ]wilding. at Iva thio will rot lw built at this )red tate ptna d:� Dari sate tairgi=f + asst be Planned for the evaUsel addition sari mespnul design of ttw HUM floor is required. SYeff will ba available W review the dataiI of this rmdificatim with you. This has been reviered and approved by Hie Fislasoe Famfttee. neper e,srad ". Manager's Common: Ciry Alamar, Associated Information- order, order, Memorandum, MyD7rbC odification) FBI - Budget Approval: FAA, AIF -Grant and Airport Fund rix•urow.eoor Legal Approval: CirysWinm. Introduced For E,Srwaage Ll First Reading Pap —of— ❑Referml 91-211 A pedw Cowv" Saryec, May 13, 1991 CITY OF BANGOR (TITLE,) (PrOM ._. antiur3si9*i t pity-Hmugex we.carcceec.. H fireti w1N Ieo A. �y fox Axchffes:hn-a1 Setvi 1BlabA to T®Uiel �t m &¢v et Hangs Airp x BYG GYN Comwil Ww LYNefBmgor: ORDERED, THAT cM Uty aAaegex i Lexe y mainx to ep3cute Cmtxact [bilification it eoiN len A. fly fox 4@noUial Hem t=n/equna at Bvigox nmernati Aixpoxt. A o-Yi of tM vodification ie attacl i to aril he[eby rtatle a part of tM1is Ocdex. In City Council May 13.1991 C nz1 ty C er 91-211 0R D I R Title, Authorizing the. City Managw to execute a Coutreet Modification with Leo A Daly tot A.hiteetwat on and re ted Lo t. I..... .....tion ..I .....ion .. at gang••••.e.m�.inns Ai.'�iKW Aeeipud to '(�� / ...... �i?7i.GR....^..unci..... Coweflman May 2, 1991 MEMORANDUM 91-211 To: Edward A. Barrett City Manger FROM: David N. Pellegrino Purchasing Agent RE: Leo A. Daly Contract Modifications, BIA Renovations/Expansion The attachedcoespondence and information, outline contract modifications to our contract with Leo A. Daly. The changes were necessary afterwe ncreased the scope of the renovation/expansion project. in addition to the increased scope the changes also include the costs associated with Ahe value engineering review and the recommended value engineering design changes. The FAA haerwed these changes and has given their approval for all the proposed changes including a verbal approval of the increased value engineering costs. The cost changes are as follows: FROM TO INCREASE Design Services )35,630 818,004 82,374 Addition Special Srvs. 51,240 185,400 134,160 Reimbursable Expenses 175,000 200.000 25,000 961,870 1,203,404 241,434 Value Engineering: workshop related 13,255 Design changes. 53+_598 66,053 A more detailed explanation of each of the components of the 'No.,sed scope of services is outlined in the attached "Modification a l". You will note that the final amounts for Addition Special 'Services and Reimbursable Expenses are less ($26,819) than the amounts approved by the FAA. These reduced amounts were the result of continued negotiation with Daly after I had submitted our request for FAA participation in the design costs. You should also note that the value Engineering Redesign costs were higher ($26,853) than originally estimated. (The FAA does provide a 15% funding leeway in approved costa vs. actual costs of an AIP project)'. These design/engineering costs will be funded using the same formulaasconstruction onstruction oat reimbursement which is 758 of all "public" space. we estimate that approximately 658 of the construction will be categorized as "public". This contract modification must be approved by the Council after review by the Finance Committee. DNP/slp - T t MODIFICATION 31 The Agreement made as of the 13th day of November in the Year Nineteen Hundred And ry1nety By and Between The City of Bangor: 73 Harlow Street, Bangor,. Maine 04401h Hereinaftllttbe. Owner)and the Led` A. Daly' Company] 1201 Connecticut Avenue, N.H., Tenth Floor, Washington, D.C. 30036 (Hereinafter. the Architect) is modified as followa: Article 3.4.16.— Shall be modified�to read as followea - 3.4.16 Preparing a met of reproducible record drawings Showing significant changes in the Work made during Construction based o marked -up prints, drawings and other data furnished by the Contractor to the Architect. Article 11.3.1 - Shall be modified to read am follows: 11.1.1 For Basic services, am described in Article 2, and any other services included in Article 12 as part of Basic Services, Basic Compensation Shall be computed as follows: Compensation shall be a Stipulated SUN of Eight Hundred Eighteen Thousand Fowr Dollars ($8I8,004.00). Article 11.3.1 - Shall be modified to read as follows: 11.3.1 - For Reimbursable Expenses as described in Paragraph 10.2, And any other items included in Article 12 as Reimbursable Expenses, a multiple of oen o five (1.05) times the expense incurred by the Architect, the Architect's employees and consultants interest of the Project Total Reimbursable Expense for this Project shall not exceed Two Hundred Thousand ($200,000.00) dollars. Article 12.1.5'- Shall be modified to read as follows: 12.1.5 record drawings in accordance with paragraph 3.4.16. Compensation shall be a stipulated Bum of Eighteen Thousand Dollars ($181o0o.00). Article 12 - Shall have the £ollowing additional Articles included Article. 12.1.7 - Assembling submittal packages at the completionof the schematic design Phase, the design development phase,, and final construction documents for approval to the following: FAA, FIS, U.S. Customs, USDA, city of Bangor, Maine Department of Transportation, and Maine Department of Eoviranme ntal Protection. compensation shall be a stipulated rum of Ten Thousand Five Hundred sixty Dollars ($30,560.00). 1. t. A Article 11.1.8 - Computation of Public vs. Nan-Wblic Space for the FAM LaMeide Development Program. Performing a study to classify spaces which are in the Phase I scope of work into public -use and non-public areas,use in accordance with the eligibility regulations of this programma it applies to both now conatruction and renovation. Providing drawings delineating, these.areas. -a a-tak¢offs,- end ,pace" --' calculations, to determine proration on a square toot basis. Compensation shall be a stipulated sum of Three Thousand Nine Hundred Sixty Dollars .($3,960.00). Article 12.1.9 - Providing Schematic Design and Design Development for Phase Ii. The programming study identified future building options, which would require detailed revisions in the construction documents prepared for Phase I. Thede are, a partial third floor on the West side of the domestic terminal and a expanded Sterile Hold Lounge on the Second floor of the international terminal. For the domestic terminal third floor addition, architectural design shall be carried to a level defining Plan dimensions, structural section, and building enclosure. Vertical transportation and fire exiting ayatems. The third floor space, planned to include arestaurant, cocktail lounge, and observation lounge, has Special plumbing and mechanical requirements which must be provided for as well as Public rest r In addition to designing the Structural system toaccommodate future additions, the building - enclosure shall be designed to Minimize the Impact of future construction on the metal panel system. Compensation shall be a stipulated sum of Sixty -Five Thousand Three Hundred Forty Dollars ($65,340.00), Article 12.1.10 - Providing Construction Documents for Phase II options which must be Constructed in Phase I. Structural, mechanical, and architectural provision, for the building option, listed in Article 12.1.9 moat be provided in Phase 3. The additional services identified provide the design and c n,truction documentation necessary to construct these "infra -structure, which allow the prions to be eeonomacally constructed inPhaseI. Compensation shall be a stipulated sum of Thirty -Six thousand Three Hundred Dollar, ($36,300.00). Article 12.1.11 - Preparing documentation for the Value engineer to Perform his review. Preparing for and providing a presentation to the Value Engineer an the project. Attending the VE presentation. Responding to the VE report. compensation Shall be a stipulated Sum Of Thirteen Thousand Two Hundred Fifty -Five Dollars ($13,255.00. t Article 12.1.12 - Making the required modifications to incorporate the following value engineering items into the Contract: B -5/C-4 (Review P ing B-12 (Emergency Ce erator).' C-3 (Vee alternate countertop). V-1 Delete Down Escalator/Refurbish, Existing Stu. (Alternate -Bid) R-4 (Eliminate wall at vehicle storage area) E-8 (Vee. R -series. joists(.. E -5/M-6 (ReduMe Extent of Class windows in pier only) F1/F2 (Tie into Chagos Cate/Delete Corridor) C3 (Eliminate Blot Skylight) M-1 (Reframe structure at Pier( M-8 (Reduce Parapet Haight n er) M-18 (uce pV in lieu of Metal Panels) M-2 (Add Barrier -Free Toilet) CwTpensation shall be a stipulated Sum Of Fifty -Three Thousand Five Hundred Ninety -Eight Dollars ($53,598.00). This Modification /1 is mutually agreed upon by the Owner and Architect and entered into on the day of CITY OF SAVCOR (OWNER( Edward A. Barrett City Manager i LSO A DALY (ARCHITECT) Sam L. Condit Vice President 3. a uioepofmxm N«mnel••asemox W➢TYXg01iIX� BUN191ory M mIhIm x01803 Fatlnd ANNkn MmYJsnglllan 61AR 2 2 1991 Mr. David N. Pellegrino j CC=1%s� ('AR %) jgy� Purchasing Agent Purchasing Department City of Bangor - 73 Harlow Street Bangor, Maine 04401 / Dear Mr. Pellegrino< We have reviewed the fees for the proposed contract between the City of Bangor and Leo A. Daly Company of Chantilly, Virginia for architectural and engineering services in connection with the terminal buildings renovation and expansion at the Bangor International Airport under a proposed £Y 91 construction project. we have also reviewed your letter of February 8, 1991 and subsequent correspondence (fax) of February. 15, 1991, which further. clarified the required engineering services with their associated fees. Based on our review, we have approved the proposed fee schedule for federal participationasfollows: Basic Design Services Preliminary Design Schematic Design (L.S.) $ 84,216.00 Design Development (1.S.) $171,798.00 Total Preliminary Design $256,014.00 Final Design Construction Documents (L.S.) $356,730.00. Bidding 6 Negotiation (L.S.) $ 17,820.00 Construction Administration (Supervision) (L.S.) $187,440.00 Total Basic Design Services (L.S.) $618,004.00 Additional reoecial) Services Programming (L.S.) $144,870.00 Field Investigation (L.S.) $ 32,040.00 Record Drawings (L.S.) $ 18,000.00 Total Additional Services $194,910.00 Reimbursable Expenses A.C. + F.P. = N.T.E. Travel $40;636.00 $2,032.00 $42,668.00 Reproduction 41,725.00 2,086.00 43,811.00 Computer 113,100.00 5,655.00 118,755.00 Communications 11,500.00 575.00 12,075.00 Total Expenses $206,961.00 $10,348.00 $217,309.00 Total Fee (Leo A. Daly Co.) $1.230.223.00 Other special services Geotechnical Services (A.C., N.T.E.) $17,ODD.00 Construction Inspection (N.T.E.) 78,000.00 Testing (A.C., N.T.E.) 42,000.00 Value Engineering (N.T.E.) 25,OOD.00 Value Engineering Redesign 40,000.00 Asbestos Survey (N.T.E.) 3,000.00 Total Other Services $205,000.00 Total Engineering Cost 51,435 223.00 (Abbreviations: A.C.= Actual Cost, F.F.= Fixed Fee, N.T.E.= Not To Exceed, and L.S.= Lump Sum) You will note that under "Reimbursable Expenses" we have changed the fee to a actual cost plus fixed fee" since "cost plus a percentage of cost" method of contractingfor engineering services is prohibited under airport grant programs. Please send us acopy of the complete contract for our review. Ensure that the completed contract is in accordance with the requirements of AC 150/5100-14E, "Architectural, Engineering and. PlanningConsultant Services for Airport' Grant Projects," and that it contains the required Title VI Assurances. ,. We also need a breakout of the resident inspection costs. A of the person selected to be the resident inspector must mbe: submitted for approval. In case you are not able to locate copies of the required sponsor certification forms (attachments 1 thru 5(, I have enclosed :a copy.: of'. each.; Attachmentsalrthru 3. should,, be completed and submitted as soon as possible or in any case prior to your grant application.Attachment 4 is not applicable to this project. Attachment 5 should be submitted upon completion f the project construction If you have any questions please. call. Sincerely, William J. elle Project Engineer Enclosure cc. Ron Roy, Maine Department of Transportation