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HomeMy WebLinkAbout1992-08-10 92-388 ORDERmaAccost IDs,�� Date1992 Item No. 92-388 Item/Subject: Authorization of Agreement for a Photocopier Responsible Department: Central Services/Purchasing Crnmientary: The details of this agreement are outlined in the attached memo to the City Manager. The basic plan of this agreement is to replace the worn out photocopier in the Council Chambers with the copier that is currently used in Central Services and replace it with the new copier. The new copier will be provided under the terms of the State contract for 1.95 cents per copy for the cost of the equipment maintenance and all supplies except paper. Department Head Manager's Comments- �lau�en+e^ u -'Ai Emend G.,.-.�rlie . ��.e.°�o `fin. ran•.pu.�� Y�wN.iMn, alar Fm a ,u.en.a.mxo/ w¢ u4JA L4to . .awQOn'f�'a c,+�weaovQ-u$wa:!-row" Ql%,1..,.4�. �LCetty Manager A6eaciated Ip/£'e"`IIDa""tYroni Budget Approval: Finance Director Legal Approvals ��• City Solicitor Introduced For: /7 Passage /-7 First Reading /-7 Referral Page 1 of 1 92-388 Am ped to CowcJor Sawyer, August 10, 1992 :w a CITY OF BANGOR (TITLE.) MaNery .._AMSGQF1RkAg Approval of. pa„Agreement for d R{IOCRcopie[ in the B# the aft Carmol of W City of Bangor: ORDE6ED, TUT the Purchasing Agent is hereby authorised to sign a four year agreement with Transco, Inc. for the use of a photocopier in the Central. Services Department at a cost of 1.95 cents per ec”. 92-388 ORDER In City Council August 10, 1992 Title, Vote for passage 6 yes I no 2 absent " Authorizing Approval of an Agreement voting yes Baldacci, Cohen, Frankel, ........................... Sewer. Saxl. Soucy....... voting No Stone Absent Blanchette for Photocopier .... in .the Central Services' - Department Bragg ` e t�.. `City C1 k Tmn.n . Councilman ' July 31, 1992 0 TO: Edward A. Barrett City Manager PROM: David N. Pellegrino Purchasing Agent RE: Photocopier in Council Chambers As we have discussed, the photocopier located in the Council Chambers has over 900,000 copies and must be replaced soon. After investigating all our options I am recommending that we replace the photocopier in the Council Chambers with the Savin copier that is currently in Central Services. We would then replace the Central Services photocopier with a Konica 6069 that is available under the State contract for a total coat of 1.95 cents per copy. This amount covers the coat of the equipment, maintenance, and all supplies except paper. The contract agreement would last four years and the price would remain the sees over this period. We also would guarantee monthly usage of at least 35,000 copies or $682.50 per month. We currently run close to 33,000 copies per month with a limit of 50 copies per job. The new machine would allow us to run jobs up to 100 copies. This cost compares with our current coat of shout lA cents per copy. I recommend approval of this agreement because it locks in a very goad cost per copy for the next four years and enables us to upgrade our photocopy equipment without spending outlay funds. The new equipment is also faster (60 copies per minute) and hopefully much more reliable than the Minolta 970 that we have dealt with over the last four years. By this memorandum x recommend that you approve the four year - agreement for the photocopier and request Finance Committee concurrence with the award. City Manager Finance Committee Edward A. Barrett Date: July 7, 1992 Mr. David Pelligrino City of Bangor Bangor, Maine RE: Quality changes In current photocopier machine population (i.e. Council chambers and Human Services) e Transco to move the Savin 7430 up to Council Chambers. Transco to remove the BOB and Finisher and put an ADF and 20 bin sorter on at NIC. Transco to remove the Minolta 4702 at N/C. Transco to guarantee the same per copy charge of .00982 based on actual volume in Council Chambers (15,000 month) when M/A is renewed 4/93. + Transco to install KONICA 6090, ARDF, Duplexing, and 20 Bin Sorter at "State of Maine" Konica Contract Cost Per Copy .0195 based on actual volume or 35,000 month Service and supplies are "All Inclusive". Contract covers everything except paper. Konica Cost Per Copy Program guaranteed for 48 months. FINANCING 35,000 x .0195 = $682.50 per month. * Overage billed at same per copy rate. Aufhorirsd Copier Dealer Transco. (20])947-u714 Dowd Industrial Fair 1-800-248-M54 689 OElln Reed FA%PU)A4]6140 Bmpor. Was 01401 July 7, 1992 Mr. David Pelligrino City of Bangor Bangor, Maine RE: Quality changes In current photocopier machine population (i.e. Council chambers and Human Services) e Transco to move the Savin 7430 up to Council Chambers. Transco to remove the BOB and Finisher and put an ADF and 20 bin sorter on at NIC. Transco to remove the Minolta 4702 at N/C. Transco to guarantee the same per copy charge of .00982 based on actual volume in Council Chambers (15,000 month) when M/A is renewed 4/93. + Transco to install KONICA 6090, ARDF, Duplexing, and 20 Bin Sorter at "State of Maine" Konica Contract Cost Per Copy .0195 based on actual volume or 35,000 month Service and supplies are "All Inclusive". Contract covers everything except paper. Konica Cost Per Copy Program guaranteed for 48 months. FINANCING 35,000 x .0195 = $682.50 per month. * Overage billed at same per copy rate. Aufhorirsd Copier Dealer