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HomeMy WebLinkAbout1993-09-27 93-453 ORDERCOUNCIL ACTIO: Date: September27,1993 ff Ilam Ho.93-453 ItemSubject: GAPeiation"pcC�avoi'Srate-agitiate for the Midway Responwble Department: PurchasiogBass Park Commentary: Three proposals were received for the operation of the Midway during the nen five years at the Bangor State Farr. On August 30, 1993 interviews were conducted with two proposers, Fiesta Shows and SmoWs Greater Sbows. Since that due City staff have spent considerable time reviewing the proposals and observing the operations of Fiesta Shows and SmoWs Greater Shows. The conclusion ofthe staTifter me extensive review of both operations was than there was fittle difference in the financial aspects of the two proposals suit that both operators would be very cooperative with the City if they were asked to make changes in their operations. It was, therefore, detmmined that the was no compelling reason to change operators and that the City should continue its relationship with Fiesta Shows- see attached memo from Michael Dyer, Director of Bass Park. The staffrecommendation to award the contract to Festa Shows wren reviewed by the Bass Park Committee on September 21, 1993 and referred to the City out without recommendation mint Head Mang ,g Comments: eat) n citymarialper Associated Infomwrosir Contract Award Recommendation, Memorsrrdum from Bass Park Director, and Summary ofFee Proposal; Historyof Revenue tkExpenditures grad Attendance Figures 1988-1993. Budget Approval: Finance Diranor Legal Approval: MAR 4 In re y Walt /nisei( ii this i M at lk. Ga 14 Lvil jawl� w(+jrti sjmeld br FC y(pon f^rbr'h IXP s^ 'an 0 8(M. City Sohotor IntroductedFor' ❑ ❑ Passage Fust ]leading Referral 99-453 Ariped to Councilor Frankel 6ept,,hc: 27, 1993 CITY OF BANGOR PnWrduing Cit' Bteff w Negotiahe for the Nidmy (TITLE.) b�raex, _... _ Okmration at Ea Bate Pair By W City Cru lofd a MY of aniwr: ORDERED. TWT city staff is hereby autMriaai aryl dtxeLfal to negotiate mlth for the Niduer, Cparetion at the Bangor 93-453 OR DEP IN CITY COUNCIL September 27, 1993 Title," Vote of Conflict for Councilor Bragg Passed by the following yes and no Authorizing Cat N votes: Councilors voting yea: 8....Y.$49{{,44..Eg4C{¢C¢.£4[ tM1e. blanchatte, Frankel, Sort and Midway Operation at Bangor State Fair. Shubert. Councilors voting no: ...................... Cohen. Soucy add Stone. Councilor absent: Sullivan. Councilor abstaining: Bragg. Vote to Move the Question Failed to Pass �/ AA:^d:al to i. by the fallowing yea and no votes. Y(gAYP% Councilors voting yes: Blanchette, i .............................unci..... Franke Cou votingl, taxi and Soucy a Stone. Councilmen voting not Cohen, Saucy and Stage. : Sullivanlor abstaining: Bragg. Councilor absent Suliva Vote to Table Palled to Pass by the : Soucy dee and n votes. Couors voting no: yes: Saucy add Beane. Councilors voting n CounBlancilor te.abs Cohen, Frankel. Sail and absent: ullivcilor abstaining: Bragg. Councilor adding F Sullivan. Vase to Amend by adding Fleata Shows v on the lune Councilors Passed by the following yes and d votes. hubertlo[s voting yes: voting C Frankel, Saxl and Shubert. Councilors bating n : Cogen, Saucy and Stone. Councilor abstaining: Bragg. Councilor Sullivan. Vote for Passage as Amended Passed by thea following yes and no votes. Councilors orsvoting voting yea: o: Cohen, S Frankel, Saxlton and ShubeCouncilor Councilabstaining: Bragg. n Councilor Soucy and Stone. Councilor abstaining: Bragg. Councilor absene: Su111van. I _ 7 //CITY CLERK n, CITY OF BANGOR, MAINE O ACT AW R D ITEM(S): L fM'd -B rstate Fair DEFARTMENT: Bass Park BUDGET REFERENCE: Aegmm Appropriations Budge X Enterprise Fund Item Other: Number of RFP's Sent: 8 Date Advertised: fulv261993 COMMENTS: Requisition No. BudgetAIDOWt $ n/a Total Amount of Contract Award $ 5]0000.00 Number ofRFP's Received: 3 RFP Opming Date: Aummi l l 1993 Award the Midway contract for the 1994 Bangor State Fav to Fiesta Shows. This contract sbaR be renewable for four additional years by mutual agreement between the City and Fiesta Shows. This recommendation is the result of an mensive staff review of the proposals received and the operations of both Fiesta Shows and Svmkey's Greater Shows - see attached memo and financier analysis. A spreadsheet of prior years operations under bot Smo ey d Fleata is also attached for Council review. UY ant APPROVALS BASS PARK COND&TEE: ZR.1�4'if9Sdi;�CF� 93-659 AUDITORIUM I CIVIC CENTER - RACEWAY STATE FAIR September 21, 1993 TO THE BASS PARK COMMITTEE: In December of 1992, the staff at Bass Park put into motion a process that resulted in the solicitation of 'EFF`E" from carnival operators for the Bangor State Fait. We did so, not because we ware dissatisfied with the current supplier (Fiesta Shows) --quite the contrary. However, we did feel that the beat interests of the fair and the City would be served by implementing the competitive process a year earlier than necessary. Everyone involved should certainly be encouraged by the quality of the proposals submitted. Certainly the Bangor State Fair must enjoy a good reputation in the industry. The Bass Park staff has spent countless hours evaluating these proposals. We have visited a fair where each operator is set up and we have talked with many fair people about each of the proposers. our aim • s to rate the carnivals on criteria Important to the Bangor fair--claamliness, family atmosphere, appearance or rides.ride operators, game and food vendors and the variety of titles and attractions offered. While we are most concerned about our future admission policy, we did not include this in our deliberations except to note the flexibility and/or imagination of the proposers. A synopsis of our findings follows: FFA SLI AMUSEMENTS. INC. - A quality, family -run shoe that may ormay not have the capability of servicing a fair as large as ours. Games, rides and attractions appeared first- rate and the Fanelli family certainly has a strong background in the business. BASS PARK COMPLEX 100 ouau, Sued: • Eai .ME 04401 • 207942-9000 • WE 20794]-5105 93-453 SMCKEy'SE[. AJ�TER SMWS - A first-rate show that serves many of the state's best fairs. Bud Gilmore certainly exhibited flexibility and c[eativity in addressing what we felt were [ critical a of o current agreement that needed to be improved. His games[ rides and attractions are all first- class, his employees presentable and he obviously has A sincere interest in working with us for a better Bangor State Fair. Smakey'a Greater Shows is a clean, professional operation that would certainly serve the Bangor State Fair well. FIESTA SHOWS - A high-quality, family-oriented show that has played a prominent rale in the success that the Bangor State Fair had enjoyed. Most of you have experienced first-hand Gene Dean's commitment to a clean, safe midway that allows everyone to have a good time. While a strong believer in pay -one -price as the wave of the future, Gene been has always exhibited a willingness to do whatever the staff deems to be n the beat interests of the fair. His willingness to help out financially (above and beyond contractual Obligations) is well documented. His knowledgeable staff brings a wealth Of experience to any discussion, certainly an asset to all Involved. We would do well to remember at this point that the ultimate responsibility for Thec a and growth of the Bangor State Fair rests with the staff and not the carnival Operator. NO aspect of the fair operation will remain first-class without the constant vigilance of aamitted and driven staff. This is a very important point as you begin deliberations --the .stafbelieves that there are at least two excellent proposals before the Council and w confident that we can deliver a better Bangor State Fair no matte[ which operator is chosen. REWMMENDATION - After careful and thoughtful deliberation and study, we feel that there is little significant difference between the financial aspects of the proposals submitted by Fiesta Shaws and Smakey's Greater Shaws. Beth show a willingness to share revenues with the City, to contribute out -of -packet monies toentertainment, etc., and to grew with the fair. Both exhibit a flexibility that will be necessary ary should we decide to alter a admission policy and both have the ability to meet the demands of such a change. The staff that eats, sleeps and breathes the Bangor State Fair for ten days eery year is confident in the relationship that has been established with Fiesta Shoes over the past two years and we cannot identify a compelling reason to change. Therefore, we end that the Council select Fiesta Shows as the Bangor State Fair carnival supplier. Best regards, Michael Dyer Director FEE PROPOSALS PAY -ONE -PRICE ADMISSION POLICY SMOKEY'S GREATER SHOWS 70,000 PAID 0 $7.00 SMOKEY'S RECEIVED $134,750 BSF RECEIVES $355,250 50,000 0 $7.00 SMOKEY'S RECEIVES $154,000 BSF RECEIVES $406,000 90,000 PAID 0 $7.00 SMOKEY'S RECEIVES $173,250 BSF RECEIVES $456,750 100,000 PAID @ $7.00 SMOKEY'S RECEIVES $192,000 BSF RECEIVES $507,000 110,000 PAID @ $7.00 SMOKEY'S RECEIVES $210,855 BSF RECEIVES $559,315 IN ADDITION, SMOKEY'S WILL PAY THE BSF: $35,000 FOR RIGHT TO LEASE THE MIDWAY PORTION OF FAIRGROUNDS $5,000 TOWARD REFUSE COLLECTION, UTILITIES AND SECURITY (FIGURE WILL INCREASE $1,000 EACH YEAR OF CONTRACT) SMOKEY'S WILL ALSO SPEND A MINIMUM OF $5,000 WITH THEIR ADVERTISING FIRM TO PROMOTE THE BANGOR STATE FAIR AND SMOKEY'S GREATER SHOWS. FIESTA SHOWS, INC. 70,000 PAID @ $7.00 FIESTA RECEIVES $85,000 BSE RECEIVES $405,000 80,000 0 $7.00 FIESTA RECEIVES $155,000 BSF RECEIVES $405,000 90,000 PAID 0 $7.00 FIESTA RECEIVES $174,000 BSF RECEIVES $466,000 100,000 PAID 0 $7.00 FIESTA RECEIVES $210,300 BSF RECEIVES $489,700 110,000 PAID @ $7.00 FIESTA RECEIVES $231,300 BSF RECEIVES $538,700 IN ADDITION, FIESTA SHOWS, INC. WILL PAY THE BSF: $36.000 FOR FAIRGROUND IMPROVE- MENTS $24.000 TOWARD SPONSORSHIP OF ENTERTAINMENT FIESTA SHOWS WILL ALSO ASSUME COST IN MIDWAY AREA FOR UTILITIES AND OVERNIGHT SECURITY SUMMARY -SMOKEY'S PAYS BETTER PERCENTAGE TO CITY BUT STARTS TAKE-OUT AT FIRST DOLLAR EARNED. A POTENTIAL CONCERN IN A "BAD" YEAR. --FIESTA MAINTAINS CURRENT PERCENTAGE BUT DOESN'T START TAKE-OUT UNTIL THE CITY HAS EARNED AT LEAST $405.000. A CUSHION AGAINST A `BAD" YEAR. --SMOKEY'S WOULD PAY CITY MORE IN A "BOOM` YEAR (OVER 100,000 PAID ATTENDANCE). BANGOR STATE FAIR MIDWAY RFP GATE ADMISSIONS TRADITIONAL GATE TOTAL ALL FIGURES BASED ON THE FOLLOWING: RIGHT TO LEASE MIDWAY PAID ADMISSIONS - 100,000 ENTERTAINMENT SPONSORSHIP ADULT PRICE: $5.00 (55% OF PAID ADMISSIONS) TOWARD REFUSE, UTILITIES, SECURITY KIDS 7-12: $3.00 (25% OF PAID ADMISSIONS) SIGNING BONUS SENIORS: $3.00 (10% OF PAID ADMISSIONS) KIDS 1-6: FREE *This figure assumes negative impact on per caps with the RIDE GROSS: $3.00 PER CAP there could be One. FIESTA SHOWS INC. - TRADITIONAL GATE PROPOSAL FAIR % OF RIDE GROSS $105,000 GATE ADMISSIONS $400.000 TOTAL $505,000 FAIRGROUND IMPROVEMENTS $ 36,000 ENTERTAINMENT SPONSORSHIP $ 24,000 TOWARD SECURITY/UTILITIES $ 5.000 $5]0,000 SNOKEY'S GRED SHOWS - PROPOSAL "B` FAIR % OF RIDE GROSS $ 64,600 FAIR % OF P.O.P. DAYS $213,150 GATE ADMISSIONS $232.000 TOTAL $509,750 RIGHT TO LEASE MIDWAY $ 35,000 ENTERTAINMENT SPONSORSHIP a 5,000 TOWARD REFUSE, UTILITIES, SECURITY a 5,000 SIGNING BONUS $ 10,000 $564,]60 SMOKEY'S GREATER SHOWS - PROPOSAL "C" FAIR % OF RIDE GROSS $125,000# GATE ADMISSIONS $400.000 TOTAL $550,000 RIGHT TO LEASE MIDWAY 6 35,000 ENTERTAINMENT SPONSORSHIP 6 5.000 TOWARD REFUSE, UTILITIES, SECURITY 6 5.000 SIGNING BONUS $ 10.000 $550,000 *This figure assumes negative impact on per caps with the availability ofaP.O.P. wristband, there could be One. SMOKEY'SRECy ATERHS OWS - PROPOSAL 'D" MIDWAY FLAT FEE PAYMENT $150.000 GATE ADMISSIONS $400.000 TOTAL $550.000 -- of it rnr - _ non Mm"SICA 01 along _ 116 U no r9n an }UPw Ins Fork sortIleltr Y Bass pmy5 Fair I9ri FIJI 1%5 I i ISM I rI93 Fair 199 15 r IMF II 15Vw Flit n a i ee Farr 1951 Fail 1907 f r u ml IIRx nlrlwx 1 r u 1 w 'FNS IYe] I0) kewoti 802429 I 1-12M 1 1'1213 1 r -Mal I I-15402 11-JnN I Y6N 11 IT If X- Y W MI I y I r9wI 11 1 1 1 CA 1 0.00 I I O.m 1 II o.eF 11 IMF.% I 21421.01 5,05.001 l,wvu I x,uLn I e M Po 1 1,m.5e I en.tt 10 naller sal4 o 001 1 9.615.01 19,0Po.001 14113.01 0.011 18.549.01 16M5.01 0425.012 I1.511.W x5.33.0 11.191.441 O.W y110.b 11 Manor stipple 18,914.01 14.99601 10249.001 In,11LO1 151,59.01 am I 315,671.111 Flam 1 1 06.01.%I Spom.-01 572,X1.07I SN'SeS.0 I 021.x0.011 118.554.15 Ute AAal9Nnn 1]1,165.591 151.911%1 I O.WII 13109.01 15.0BAS1 9.118.01 11.418.01 .wf.ml A,RS.m 1 15.41811114 5.10]6 13 rY1ns LM.811 SIMA1 9,81FDO1 11.15301 Remor 0.001 O.N 1 0.01 O.W 1 0.01 0 m II 24,781.0 Atrvry AIA, parent 0.699.% 1 81.98.211 MFR.W 1 114,44,01 141 11.10 W II 19.941] 1 x1472 001 n antic 1 ]9.03.0 1 ],354.1111 3.DI.b is In /Poona BnY1 4,4X.91 11.715.01 w l 673.01 13,61.01 041 1].311001 m 11 nAY]61 Ie.1n.01 .01 2001 11021.7x1 01.00 1 3711 1 16 NV9 Fen -Jornalwa11 ml 6.402.3 4,r9.W1 011 E.6II.01 5.98041 10.01 001 252.401 Iw 001 %.eo 1 w 011 So m 1 IL % 1 AMID m 1 52.01 Sun 1 011 M.w 17 mtrto ' kM-wnyap9l w0.w 1- 3Ir 011 5.154.01 (1.810.0011 7,70.0001 001 0me 4.500.01 moo I 0011 1151.0 n I 001 Samos 1 2.SNA01 ;00.001 0011 001 6m I 0 I 1 0.00 1 0 m I Po 11 0.0411 19 special Estate 001 030.0 0.01 W 0'% 00 I too I'm 0.091 0.0 1 CAI 00 l 4.001 e.n 1 w.% FIN Iranian, 1 I,NLPo 1 I I 00 11 ]I unri mpst Spnmrs 1 0.0 4IS70IN 1 I'M.W 118.59.01 31136.%1 W II 10,00.01 6.020.72 1 21867A 1 251050.00 1 N.150.01) I MIN." 1 110m1 L4w.m II 11.01.011 Uw.R 2 on 540091 1 1x1.6711 to.N1 1InDell Im.011 96.5411 0. am 11 67%1 0541 0.01 041 0.01 0.0011 Int41 ]] (ewer 1 �. 2 1 167.01 116. 01 I.M.m 1 950.0 0. 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W-_-I1I _]_0._.202.4 1 II .-._O_m_ .1111 ..1_01.301,42-0_ .y11 11 _.__ .I 1 _54N.,M.5.. r y1I ._.3._0.-.021_.0. .y11 _69._.,0_.1_1_ 1 qI _6._,0_%- W 1 105,766.5t 11 14_15_9_ ..II II H_ mpnmwre, 11 II II 11 50701 54,06.91 01 N.n7.01 5.0.31 ],70.0 It 11 N,ON 981 59,In.XI 61,Bn.B51 94, wlF4 8621 1 0416M 31 133.%9.7211 10.18 IN RMNII nets 001 LNN1 541 00) 0. 1 4041 20.161 I,Wsv ,19571 66554 5,1%.1511 lot pntlen1Benellls 779 HI .3,654.01 I'M 954.91 10,01.691 12,114.7a 1 usw EI,IW.WI 15,09,1911 3.517.9 3mis 102 4.336.461 541510 6,50411 m 6021.01 6451.001 001 5169311 15,0801 x17,141361 31,028.161 29.44101 Film ]R}0]71 35954lA 11 16.41.07 0 poalallerunel ']5,97.631 1,16.41 15.011 IS,4pon 1 16.11x.3] 1 46,M2VI w,iMIM S,m.N 11 1 IN II" U,214I'm 1 13.0.01 15.30.701 11,62.01 54.90.01 305.0 II 2,H 1 54,07.351 5%851 14,FN391 20,10491 0)1 1 10,163.1111 5.3617 4 Inwma 0.0 Owl 0 MINIM 1 1 10.154531 11 15101.91 5,0191 n6.61 111,%5351 2154101 2.375.561 m I 1.37243 IN Pollee 1 Flre Irotxllu I01ID.9 1 ILIlI'm 001 U."aw 01 1 10,6]0.001 625m 3.0121 11 NSW.w1 21,10401 .011 17,50001U.075.0I Mon 5.919.611 x1,95.1, 10 1 12.004.191 I w 1 U."31051 IO.m II ]1.5410) 133,72.171 171 21,10 40 0. 1 6,00.161 .30.01 I II 1 m 116.3 MkhlNitutmandt 16 0 Sprint wenm mm 2•W001 4,61.41 N•noMl I 12 0%1.001 s.an.N 230411 13".54 mr.nI 2.6X.61 UM 712%.91 1,0641 3434,41 ]10531 a in w 0%1 N WI I x.314,4011 1.0.831 110.511 3.96361 314.151 7354.9] IA. 1 4,541.51 611 N.n utilities 1 00 1 wI acclaim 4.61 16.5X.01 NO.Y1 x0.001 179.41 2M.62 1 NSA 91351 011 M.N 11 I Italianit[wl, 001 SLin35 R. 1X01'56.00.541 51.545.001 11,516.01 il0011 0wal1 ,2X.4 U.ilU.wI 54..336.741 We'll1 O,I%.5r1 Y.no 71.E 2,71119 113 Italian IN r 0795 ,9I'm 94.601 1,61,0 l,ln.w IO.m II Iw.0 .0 � 1 1,06.01 1112S.50 I 931 X9.911 0.0011 meII .3} 11/010115 nits 0.%I 0001 cm 0.001 I .11 II IIN.711 _1 ---1 131.193.9611 .y 0.001 1m.s y____ O.m .I 000 .1 0.0011 ..11 4.111451 .. . 1 4411631 [wn011ores 91FI y I S.IOO.tl I . .1 164.150.0 . SO1 In.N6.00 y 123.%5154 I ... 6 ESLIII 18 ... 1.518.0 59. 1x5 15 y___ .90.4 515.41.2 193.N3.ID 654.X5.54 16 5.549.68 1756,154.]611 1 II ]OLIR.Ii f0letel on ]wen full IN.M.241 I 16,50,16 1 I 19165.0 1 113,X5.0 1 I I aa.w.761 I IB.SILWI 11 3.154.171 II I 0.13.01 I 1]LtlB.13 1 I 61.IE1.91 I N.422.3p I I R.M.0 I I 79055.2011 II 5.1X. 1 2 I. OMrcerlin 1 wl w O.mI I I 1 I II II i.1139 1.51.001 16.5%.X1 0 001 001 II 011 1081.72 Ino x1163 1 M cm OWI ONI 1 II 80.111 SLA1 3.)51 0m1 0.001 OWI Om 11 0A ilvl Y2lwenllm 9131 nO.IX.N 1 II5S9.1B 116.06.%I I01.55.001 n.11331I 15.514.0111 18.41.0 I 9196.11 I 10E.nl.44 1 11,12.301 50,21481 14.0.3.72 1 74.024,0 11 17.01.40 1 .. .I .........q.:.:a _C.,e....e..L..,....:..q:....m....ql ...........:.1....::::�.1.__.......L...e.......1....�e:,.:g6:::_.a=y ,........::::IPee.e:.:.: 93=453 42 g4a �JDITORIUM - CIVIC CENTER I RACCWAY - STATE FAIR 1988-1992 ATTENDANCE FIGURES BANGOR STATE FAIR BASS PARK COMPLEX 100P Vq Si t • Wnga. ME 04401 . 207-942 WOO • FAX 7079475105 1988 1989 1990 1991 1992 POP $5.0055 p0 $6.00 '$6.00 $6.00 DAY 1 7,150 ITHI 4.99] (TH) 2.259 (W) 4,043 IWI 6.011 IWI DAY 2 13.277 IFI 8,764 IFI 6.770 ITH) 7,309 ITHI 8.002 (TH) DAY 3 20,003 (SAI 19,320 (9A) 9.320 IFI 5,732 (F) 10,707 IFI DAY 4 13.183 ISLI 1 14,401 (SU) 16.807 (SA) 15,048 ISAI 11,536 (SA) DAY 5 9,173 IMI 9.126 IMI 8,952 (SUI 10,052 (SU) 14.005 (SU) DAY 6 13,396 (TU) 12.204 (TUI 6,865 IMI 6,636 (M) 7,699 (M) DAY 7 12,736 (W) 9,257 IWI 4,795 (TUI 7,651 (TUI 3.704 ITU) DAY 8 6,729 ITH) 10.818 ITHI 7.544 (W) 5,330 IWI 8,058 IWI DAY 9 9,313 (F) 7,829 IFI 8.124 (TH) 7,068 (TH) 6.651 ITHI DAY 10 9,438 (SA) 8,739 (SAI 8.409 (F) 12.490 IFI 9,875 (F) DAY 11 6y54 (SUI 15y_98 ISA) 13,759 (SA) 13,875 (SA) TOTALS 114.598 111,934 94.953 90,121 100,123 if xilxxxxiFY x3t+xxita x:twRX MiFi!'M aYitit sittHFV iF%NkYx%if iFa if>!if%a%bxYx)f A+k+±t i 3t:txkkl. )!>xit 1968-1992 TOTAL AVERAGE: 103,546 x'.f YY xiFrr r?Fr iF 1ixwRMMYsx a'-xiFa MiFw niF kiENNM': %xiw )iFiF XiFMxxMM Nx3FiFiF a iF iF it%Mrt%aY*iFx YiF 1988-1992 DAILY ATTENDANCE AVERAGES 1993 $7.00 IST WEDNESDAY 4.108 7,168 (W) IST THURSDAY 6,824 5.454 (TN) IST FRIDAY 9,560 12,480 (F) IST SATURDAY 16.798 14.742 (SA) 1ST SUNDAY 12.119 9,116 (SO) MONDAY 7.901 5.856 NO TUESDAY 8,350 6.300 (TO) WEDNESDAY 81591 5,749 (W) 2ND THURSDAY 7.578 6,358 (TIN 2ND FRIDAY 9.624 10.239 (IN END SATURDAY 12.182 11.515 (SA) END SUNDAY 6.284 92,696 BASS PARK COMPLEX 100P Vq Si t • Wnga. ME 04401 . 207-942 WOO • FAX 7079475105