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Home My WebLink About1994-08-22 94-382 ORDER^OUNCMACTION Daze: August22,1994 Item No. 94-382 IteMSubject: Award ofCoRract for SecurityFencing Responsible Department: Purchasiog/Abpon Commereasy: Three bids was received for the security fencing and the bids ranged from $112,000.00 to $136,651.19 (see attached tabulation). The low bid was received from Aroaamok Fence Company ofLowiston, Maine and was 24%above the engneefs estimate of$90,000.00. Thier was due [o the actual cost of the Electric Gate Opamor nem which was estimated below cost. This project has been approved by the FAA under AIP 3-23-0005-17 and is being funded with 90% Federal, 5% State and 5% Airport funds. All bids were reviewed by the Airports twoulmM cngneer Hoyle, Tammr & Associates and were found to be in order. The qualifications of the low bidder, Aroostook Fence Company we known by both the City and the airport consultant and Aroostook Fence is considered to be qualified to perform the work required to satisfactorily complete the project -see attached letter from Hoyle, Tamsa & Associates This warrant award has been approved by the FAA and the Mane Departrtwnt of Transportation. The following Council Order to award the contract to Aroostook Fence Company in the amount of $114000.00 has been reviewed by the Finance Comminee on August 15, and rebored to the City Council with a recommendation fm approval. Manager's Comments: City Manager Associatedbtforaazion: Bid Tabula ion, Finance Committee Approval, letrsr from HTA, Inc. Budget Approve: Finance Director Legal Approval: City Solicitor LAU Passage ❑ FirstReading ❑ Referral page 1 of I 94-382 elnipadb Comwlw Blancfiette August 22, 1994 CITY OF BANGOR (TITLE.) Orbff AuthptizipBCwmact AWPAto.bmwk Fence Comyavyfor Secuvty Fencing11 BY the Cuts Cwveil of Ad Clop OfBaayar.. ORDRRRO, TEAT Edward A. Barrett, City Manager is hereby autborizOd to execute A $1!2,000.00 wntrect with Aroostook Fence Compm , the low bidder for security fencing mBangor International Airport. This wvtrso award Imus been approved by the FAA aM the Maine Department of Transportation. IN CITY COUNCIL August 22. 1994 Passed �ql A CITY ERR 94-382 ORDER Title, Authorizing Contract Award to Aroostook Fence Company for Security Fencing at Bangor International Airport. ...................................... ......... 4 ......................... 94 Amigned to .....Patip ....... Comcilman 94-382 CITY OF rem , \a� QJ MAINE -- AWARD RECOMMENDATION D �uY BID TT (S): Securityx BUDGET REFERENCE Regular Appropriations Bud86 Requisition No. X Eotepriee Fuudhem Budgeted Amcuv[1$} 2 Op.00 X Maine DOTFmds X Maine Av Navonal Gourd TomlAmoontof X Other FAA Gan[ Fonds Award Recommwdation$ 11200000• (AB 3-n-0005-17) Numberoffids Sent 6 Number afBids Receivd: 3 Dere Adverlsob Mw201994 Bid Opening Date: lane 151994 COMMENTS: .Award the contract to Aroostook Fence Company ofLewisbtq the low bidder at $112,000.00 for security fencing at Bangor latemational Airport. The bid award will be forwarded to the City Council for final approval since the contract will exceed $100,000,00. This project is one of two projects cwrmtly approved under this year's AIP-17 grant which also 'includes $1,110,992.50 for recontracting, marking & U&ing a portion of Taxiway W'. The $1,490,000.00 in funding noted below also includes $266,050.00 in amof fees for Hoyle, Tamer & Associates. Pwc APPROVALS CITY COUNCI, AIRPORT CO aphfflTEE: 6(Detr. An 10 1994 *This award is contingent upon FAA approval of the A'irport's AIP-17 great request. (The projects will be forded with $1,220,883.75 Federal FAA funds, $67,826.87 State DOT funds and $69,826.87 Airport funds and $133,755.00 from the Maine Air National Guard). Cltt OF BANGOR Pape 1011 � BIO TABULATION Bid Openug'. June 15. 1994 Stamm Fence Company Standish. Maine NaMntck Fence 88 Be Maine Poow 11imiFence Co. Lewkton Melne REM OECRIPTION OTY. UNR Ui Price Item Total U Unit Price Item Tosl Pnce price Item Tolal 1. 8 SemH Fence 3090 H 18.51 55530.00 16.99 :011 1695 50850.00 2. 24 R. Slide Data 2 e 8283.50 12,56].00 155500 3.fl0.00 3,550.00 TiWAO 3. 24 fl. Double Seeing Gale 6 e 1,685.6] 10120.02 1233.00 7.399.00 1.455.00 8730.00 4. Elicit Date Operator 2 e 13.%000 2]]20.00 20.33600 406]2.00 19000.00 36.000.00 5. Remvoe Extending Fence 2000 p 3.67 ]34000 140 2000.00 2,00 4,00000 6. Remove co sero Cuts 5 ea 505.83 2529.15 110.00 550.03 25.00 125.00 7. Remove Fxistin Gawo operator 2 e 21]0.[0 4.34000 14000 28000 10000 200.00 8. Secure Orain eOealer S4ucNre 1 Is 16705.W 16.705.00 9foul 9660.00 299 00 2995. CO TOTAL AMOUNT BIB $136851.1] $115440.00 112000.00 08-16-1990 ISse 1 603 669 albs MA 55)FOFO P.05 94-382 Hoyle, Tanner & Associates, Inc.^ F.9 Cesvnaett Pak Numb w(am)6695555 Badkwl NH 03110 Ra(d)J)d69-0148 cornpunm August 16, 1994 Mr. Bob W. Ziegelaar Airport Director Bangor International Airport 287 Godfrey Boulevard Bangor, Maine 04401 Regarding, Install Airport Security Fence at Bangor International Airport Bangor, Maine AIP No. 3-23-0005-1] Dear Mr. Ziegelear As you know, bide for the subject project were opened at 1100 p.m. on Tune 15, 1994. This letter is to advise you of our findings and to indicate our recommendations for Award of Contract. Three bid proposals were received as follows: Firm Bid Aroostook Pence Co. $112,000.00 Lewiston, ME Hardwick Fence 88, Inc. $115,440.00 Bangor, ME Gorham Pence Company $136,851.17 Standish, ME Aroostook Pence Co. submitted the lowest bid. Their form does not contain written unit prices, however this can be considered an informality in the bid and can he waived by you, which is our recommendation. Otherwise the bid in in order, duly signed by the President of the Corporation and impressed with the corporate seal. Addendum Me. 1 is acknowledged and the bid is submitted on the required proposal form. Aroostook Pence's bid is approximately 18e above the Engineer's estimate, 3t below the second low bid, and 22i below the third bid. The largest discrepancy between the low bid and the Engineer's Estimate ($18,000) occurs in the Electric Gate Operator item. Based on the consistent pricing of this item by the two low bidders, it 94-382 Mr. Ziegelaar August 16, 1994 Page 2 appears HTA underestimated the cost of the item. The next largest discrepancy ($14,000) occurs in the 8 £t. Security Fence item where all three bids received were in line with each other. Combining the differences in these two items, more than accounts for the difference between the Engineer's Estimate and the low bid. Based on the closeness of the two low bide and the particular items which were underestimated, HTA is confident that a good competitive bid was received. Aroostook Fence has indicated that they intend to utilize a minimum of It DHE participation. This is significantly below the project goal of Ink. The second low bidder, Hardwick Fence, did not indicate their proposed DBE participation while the third bidder, is a DBE firm and would provide 100% DEE participation. We are familiar with the work done by Aroostook Fence and we are of the opinion that the firm is qualified and capable of satisfactorily accomplishing the Subject project. Therefore, we recommend awarding the contract to Aroostook Fence Co. in the amount of their bid of $112,000.00, contingent upon the followinF: A. Receiving FAA grant AIP-17 in a sufficient amount to fund the project. S. Satisfactory execution of the contract between the City Bud the Contractor with delivery of acceptable bonds and insurance certificates at the time of execution of the contract. C. Concurrence in the award of the. contract by the Maine DOT, Division of Aeronautics and the Federal Aviation Administra- tion. If you concur in our recommendations, the City should immediately request authorization from FAA and Mains DOT to award a contract as indicated above. 94-382 Mr. Elegelaar Auguat 16, 1994 Page 3 Enclosed are four copies of the bid canvass and a draft transmittal letter to FAA for your use. Please do not hesitate to call if you have any questions. very truly yours, HOYLE, TANNER a ASSOCIATES, INC. Richard S. Fixler, P.E. Senior Civil Engineer RSF/sed cc: Bradley Davis, FAA Ronald Roy, MDOT File MA No. 31022.34 (Etre)