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Home My WebLink About1994-05-23 94-245 ORDER"OUNC ACTION Date: Mny 23, 19% Item No. 94-245 IteMSubject: Selection of Custodial Contractor- Bangor Imertational Airport ResponsibleDepartment: Purchasing/Airport Commentary: This item was reviewed and discussed by the Farmers Committee on May 2, 1994 and referred to the City Council with a recommeMatlon to select A+ Plus Cleaning of Auburn on a vote of three in favor and two opposed. On May 9,19% Council Order 94-219 selecting A+ Plus Cleating to provide custodial services to Bangor International ai p rtwas reviewed by the City Council mid failed passage on a vote of fourm favor and five opposed. The matter was referred to the Finance Committee for further review and discussion. On May 16, 1994 the Finance Committee wnsidved the staff rewmmendation to select A+ Plus Cleaning and, after considerable debate, voted two in favor and three opposed to the recovunvndabon. Subsequently, the committee voted unanimously to refer the Hem back to the full Council without a rewmmwadation. The following council order provides a space to been the acme of the custodial contractor to be selected by the City Council on May 23, 1994 City hdanpger. Associated lN'ormafioa(y.j, , vntmtil" Budge[Approval: F' Dnector Legal Approval: /{.n4 city Solicitor Intr ced For. Passage ❑ First Reading 0 Referral 94-345 Amigmd to Councilor Sullivan Nay 33, 1994 CITY OF BANGOR (RTL6) (J)rbtrr Selecting to Provide Custodial services to Beaton International A4port and Authorizing the City Manager and Staff to Negotiate and Sign a Contract With Said Company. BY to My Caatagi of Ne My ofBaapsr. ORDERED, THAT " WHEREAS, the City issued a Request For Proposal for Custodial Services at Bangor Intemmored Arrt v and: WIffREAS, the request listed Experience and Past Performance of Proposer, Ability to Provide Services, Location of Contractor, Rvosed Cosy References, and Thoroughness of Proposal Submitted as the criteria for selection of the auccessf al proposer, and, WHEREAS, the tereas ofthe Request For Proposals provides the right of the City of Bangor to reject any and all proposals and to accept my proposal deemed most advantageous to the City of Bangor, NOW THEREFORE BE IT ORDERED TEAT, is hereby selected W provide custodial services On Bangor International Airport, their proposal having been deemed most advantageous: and BE IT FURTHER ORDERS➢ THAT, the City lemager and staff are hereby authorized to negotiate and sign a five year contras agreement With said company. IN CITY COUNCIL May 23, 1994 Motion by Councilor Sullivan to InsertVtbe Name of River City Commercial Cleaning for the purposes of Discussion. , MOTION PASSED 5 94-245 ORDER Motion to Amevd to Select River City Title, Selecting --- ---------------- to Commercial Cleaningwith a Ca oveiie Cn a a1 i Servgc a c Ba P o Inc ti n P AP Port ed AuCM1Gxl�Png the Contract not to Exceed $260,000.n C6e.GiC4.M8R4645 ARd staff .44!!4644%@Se and MOTION FAILED PASSAGE sign a Contract with Said Company. Vote: 3 yes, 6 no ............................. Councilors Voting Y88: 881decd, ^� Popper E Sullivan .tel /A�x/u"u"'T/d/ Councilors Voting NO: Blanchette, sem fld En Cohen,Shubert, Soucy, Stone d Tyler �� I^/(n/�y= Motion to Reject All ProposalsiRefer to 1 /tln./N . S Finance Committee, Establish Bdding YYY YYYAA.Y`444VVViiNP�r Councilman Process Ground Rules 6 Limit Proposals n River City Commercial Cleaning. Service Master, a Flus Cleaning 6 Central Maine Cleaning. MOTION FAILED - Vote: 3 Yes, 6 N Councilors Voting Yes: Popper. Stone a Sullivan Councilors Voting No: Baldaccl.Blanchette, Cohen, Shubert , Soucy d Tyler. Motion to Award Contract to A Plus Cleaning MOTION PASSED y Vote: 5 Yea, 4 No Councilors Voting Yes: Cohen, Shubert, Soucy, Stone 6 Tyler. Councilors Voting No: Bladacci, Blanchette, Popper A Sullivan. 94-245 I(9 MEMORANDOM TO: Finance Committee FROM: Bob Ziegelaar, Airport Director REFERENCE: Airport Cleaning Contract DATE: May 11, 1994 As I cannot be present during the next Finance Committee seting, I would like to provide you with the staff's views of the selection process. Staff recommended A Plus for several reasons: a) the presentation was excellent b) references were good c) the costs were second lowest d) when both quality and costs were factored together, the firm was rated the highest. It was clear that A Plus derived a competitive benefit by not including any costs related to health coverage for its employees, other than for supervisory staff. The company's references did not indicate that the absence of health coverage produced any noticeably higher turnover from what might have otherwise been expected. In the final analysis, therefore, staff concluded that it had no real basis for including the health insurance issue in its evaluation, particularly in view of the, sizeable cost differential. In terms of quality, staff rated A Plus, Servicamaster and River City at equal levels. All other proposers were rated lower, to varying degrees. As stated before, River City is considered to provide very good service levels but there were no clearcut reasons for assuming that they could not be matched by the other two highest rated vendors. 94-245 11 whereas the City Council has indicated that it would like to include less easily quantified factors such as on-site experience and personnel management approaches, it would be staff Is recommendation to initiate negotiations with the current vendor with the objective of reducing the quoted price as much as possi- ble without sacrificing levels of care. It should be possible to achieve savings in the range of 10;-152. It would probably not make sense to expand the selection process beyond A Plus and River City, inasmuch as these two companies present a clear choice of directions. (Either we concentrate an ost savings or we attempt to combine cost savings with a secondary objective of not intending to affect the employees involved.) From a management perspective, i would not be unhappy about allowing for increased costs as a result of the inclusion of - health care costs but I would want to ensure that costs in general are controlled as tightly as possible, given the fact that the airport is not operating at peak levels. Page 1 of Q tno4 B10 TABULATION RNer Cily Cleaning CL NING SERVICES -RIA Ben op Maine Inner Confin. Bldg. Mafnl. Monessen. PA at Item Price Total Untied Services Waterville. Maine Unil Item Price Total Cwnlry Pntle CleanNg Oover-Foxrroq Maine Unit Ilam Pria Total n Item REM OECRIPTION CITY. UNIT Pace Total 1. oat r24 laourda 821.53 T.—Coat er M1our 11.50 650.00 BW 1.15200 12.00 962.00 11.31 TOTAL AMOUNT BID 99858.45 8237250.00 420480.00 U51,130.00 Service Master Banner. Maine Aa Cleaning Auiem, Maine Central Maine Cleaning Ban r Maine nl Ifem ITEM OECRIPTION OTY. UNIT Price Tofel nif Ilam Pace Total Ontl Ifem Price Total 1. osf ar 24 M1oarda 1 e ]88.00 678.31 )63]3 2 asi er M1ow 10.55 10.53 10.00 TOTAL AMOUNT BID Nail cast times 365tl a 28]62000 246853.15 2]0 )BIAS