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Home My WebLink About1995-12-11 96-57 ORDER^OIINCII. ACTION Date: December 11, 1995 . Item No, 96-57 Item/Subjwt Privatization of Street Striping & Marking Services and Sign Installation and Repair Services u the DOwrROwa Area. Responsible Department: Putc60sine011ce Commentary: On December 4, 1995 the Finance committee approved the award ofwntracts to two local wntracturs for the privatization of street stripping and marking services and sip installation and repair services in the downtown area These services me currently provided by parking enforcement employeer of the Police Deportment. The services were identified for the City's privatization efforts and subsequent proposals recatved for these services were deemed advantageous to the City -see attached memorandum, award recommendations mul bid tabulations for details. OeF Manager's Continuous: City Manager Associated Information: Finance Commhtee Approval, bid tabulation had memorandum. Budget Approval: Furnace Director Legal Approval: - Ci 'Sohator bmrodwed For: KPassage ❑ First Reading ❑ Referal 96-5J Aeognedb Councilor Popper December 11, 1995 CITY OF BANGOR (TITLE) (®rUr Authonring the Privatization of Street Stiping& Marking Sernces and Sign Installation and Repair Services in the Downtown Area- By rea By IM City Cnuneil oft a MY of Banyet: ORDERED, TR&T the City Purchasing Agent is hereby authorized to sign contracts with On-The-I.ine, Inc. of Bangor for street striping and marking services and moth MitiFarm, Inc. of Bangor for sign installation and repair services. IN CITY COMCiL 9fi-5] December 11, 1995 Paved O R D E R CIW CLERK Title, Authorizing the Privatization of Street Striping d perking Services and Sign Install acion a Re air Services ......................... in [M1e Dow[ow Area. .......�......�........................ ... Vv Auip}tned to ' " Councilman 96-5] ' 35CwrtStrat =A1947 Main M401 RO]4]-984, nt. R90 Bangor Police Department Memorandum T0: David Pelligriw,Purchnsing FR: Randy Harrimam, chief ofPolia DT: November 7,1995 RE: privariza"04 ofpaiuting and signing currently the supervisor of parking enforcement and some of the part-time ticket writers are responsible for painting the parking lines and crosswalks in the downtown area. They me also responsible for erecting and repairing parking and traffic signs. These functions recently went out to bid in a privatization effort and the results were n follows. Line painting $12,432 $6,088 Sign placement and repair $5486 per sign $76.50 per sign The city cost includes materials, wages, overhead, and lost revenue from parking tickets that could have been written during the time that the parking enforcement personnel are involved in painting and signing. fi The line painting is an obvious savings of $6,344. The signs will cost about a year more (based on 100 signs per year) to have a private firm do them, but we will gain the benefit of baring parking enforcement personnel available on a regular basis, and we will not have to worry about maintaining inventory or installation equipment. I would recommend that we privatize both functimvs and free parking enforcement to do the job that they were hired to do. M 96-5J CITY OF BANGOR o x AWARD RECOMMENDATION BID ITEM(S): EnymnDau 9f Sin ImMysign SuviccsD DEPARTMENT: Palm (Parkin Dwsion) BUDGET REFERENCE: Requisition No. Account Number: Budgeted Amawt Available Balance: $508600` TotalAmountof Awartl Recammended $100000 Vendor Recommended: ABmiF'mm Pence Comoanv Number ofBids Sent: 13 Number of Bids Received: 1 Date Advertised: Swumbera 1995 Bid Opening Date: October 4 1995 City's Psst Experience with Vmtlor: �Bxcellen[GmdFair PomNo prior experience If no experience, references checked or other method of vendor refiabi ity established OTHER COMMENTS: Award the comm t for dovagovm sign installation services to MonFun Fence Company of Bangor the orgy proposer. The Contract wi0 befit labor only based on the labor wane set forth in the attached proposal. All sign compounds will be supplied by the City. Sae attached memo and other. informmion for rationale m privatize this work which is currently performed by the Police Departure, Puking Division, Purchasing APPROVALS CITY COUNCAM FINANCE COM69'IT'BE' Data; Demnber61995 V S+ PROPOSAL FORM 96-57 SIGN SERVICES Bid Deadline: 2:00 PM, Wednesday October 4, 199;r Please quote prices as requested below. The volume of service required (100 new signs and 50, \ repair/replacemarc signs) is an estimate only and the actual work required may differ subsmntially from the annual assume, Material Costs Signs: Newlanellation 12" x 18" Within 5 days of Work Order 18" x 24" Within 14 days of Work Order 24" x 24" / 30" x 30" 36" x 36' Posts: $ Replace sign port using existing anchor section 4' "U" Charmed . 9''V" Changed Fastews: 2,1W meet nuts, bolts & lock washers Cost for breakaway attachment of sign to anchor po labor Costs for lnsu lazioNRepe'u/RePlacement: Newlanellation a y - Within 5 days of Work Order $�� Within 14 days of Work Order $ 419 / Repair beat Sign Pasts. $ Replace sign port using existing anchor section $ Replace sign post and anchor section or parking meter post. $_ _ _ i 5" Install new or replace signpost on anchor set in conarrece. $ 1 AWkrm Fertce CO, Vendor, Address: 101 OA1bn sf- uen�OMEM fte r Telephone Number: qlx-elo Date: to, 3—(, Page I of t 5. Have you failed at anytime m complete a carman? If so list clientand state circumstances. ho — 6.Have any of your partners or my officers of your corporation failed to complete a, warrant? hm If so, state the name of the individual, client and state the reasons therefore. 7. Did your organization or any member of it, when the lowest bid on a municipal warrant, withdraw he bid? N n 8. Have any lams ofany kind bem filed against any of your contracts? Ifyes, give details. Yro 9. Are there any unsatisfied judgments recorded against you, yaw partnership, or my member of it against your corporation.? n,o 10. If an, give the name and address of each judgment creditor and the amount of each jud8mmt. .. :...1 ...: ......... Page 2 oft 96-5] CITY OF BANGOR WARDRE( BID ITENUS): Po f kin Area DEPARThdENT: Police Malone Division) BUDGET REFERENCE: Requisition No. Account Number: Budgeted Amount Available Balance: $811200 Tote Amownt of Award R&omm<nded $608]00 " Vendor Recommended: On Tho-lene. bun. Number of Bids Sem: 7 Number of Bids Received: 3 Date Advertised: Swumber271995 Bid Opening Date: Counter IL 1995 City's Part Experience with Vender: Excellent Good Fair_Pcor XNo poor(Norieoce Ifnoe denm,refemnceschedsedoratbermahodofvenderreliabiliyaM1blishof X _ On-]1wLive, rnc.las successfully performed services wthe Toaw ofNewport and Fart MJlinocke[ and iswell krovmmds smifaztlaPotce Deparnnem. ttis armciPa[edthat this mmPanY will Provide wmPletely satisfactory Services m the City of Bm$O!. OTMR COMMENTS: Award the contract for downtown street striping and marking services to On -The -Line, Inc. of Bangor, the low bidder m an estimated annual cost of $6,087.70. See attached memo and other iNbrmation for rationale to privatize this work which is currently performed by the Police Department. The bid amount has been reviewed with Maurice Campbell, owner of Cs -Tho -We, Inc. and he is comfortable with his bid and confident that he will make a profit O Puts!" amt APPROVALS - GUY COUNCIL FINANCE COMMIT IE Das: Decnnber6 1995 CITY OF BANGOR Page 1 of 1 - BID TABULATION Bid Opening: September 13,1995 STREET MARKING & STRIPING O -The Line, Inc. Ba or, Maine Seasonal Services Braver Maine Pine State Safety Lines Topsham Malne ITEM DECRIP ION UNIT Unit Item Pnce Total Una Price Item Total Unit Price Item Total 1. 2'x8' Crosswalk Box 924 ea 2.75 2,541.00 3.25 3003.00 6.00 5,544.00 2a. Pending B ces 8' Line, 6"wideslreets 735 as 0.80 588.00 1.90 1,398.50 1.50 1,102.50 21p. Pending Spaces, 20 Line 6" wide streets 180 ea 2.00 360.00 3.25 565.00 3.00 540.00 3. Pending Spaces, 2O line 6"vride aM lots 762 as 2.00 1,524.00 3.25 2,476.50 2.50 1,905.00 4. Skip lines, 6"x10'vnth 20' blanks 80 as 0.80 64.00 2.10 168.00 1.50 120.00 5. Handicapped sces 8'x25' blue W/SyMM 17 We 30.00 510.00 40.00 680.00 75.00 1,275.00 6. Arrows & "ONLY" Maddn s 74 as 4.25 314.50 8.00 592.00 15.00 1,110.1)(1 7. Sto bar 24" wide 642 If 0.10 64.20 3.25 2.086.01 1.00 842.00 8. Dividing Lines 6'wide 1,220 If 0.10 122.00 1.00 1220.00 0.20 244.00 TOTALAMOUNTBID 666770 12207.50 $12482.5b