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HomeMy WebLinkAbout1995-11-13 96-5 ORDERoua Date November 13, 1995 Item No. 96_5— Item/Subject: 1®unlzation Program Grant Seasonal -- Health Educator Responsible Department: Health and Welfare Commentary: This is the sixteenth renewal for the Immunization Program Grant (a). This year, for the fir time, theegrant(s) were put t for requests forproposals. Last year' ss Both was s. These a are -- Health Educator and Nursing. Bangor Was renewal forded both grants. These axe o e year groats with the possibility of renewal for up to three years. The total a of this year's grant is $49.035. The purpose of the program is to coordinate uand facilitate childhood immunization for vaccine -preventable diseases. A copy of the proposed work plan is attached for your information - part mr Manager's Comments: ,_-. Associated Information: Budget Approval: 1,111as Dire Legal Approval: ciypyl5olse Introduced F ❑ Fist Reading page of ❑ Referral 96-5 Assib ed to Coundlor Popper November 13, 1995 _, CITY OF BANGOR (TITLE.) "rt -authorizing_ the. City. Managerto Execute a. Grant Agreement. .with. the Maine Department of human Services -- Im'munization Program (Health Educator) BY the City CoamaT of As MY ofNampur. 0RDFJM, ME the City Manager is hereby authorized to accept a grant from the State of Maine, Department of Human Services, Bureau of Health for 649,035 for continuation of immunization services (Health Educator), the grant and project are to be administered by the City of Banger, Department of Health aM Welfare. 96-5 IN CITY COUNCIL O R D E R November 13, 1995 -, Passed Title, Authorizing the City Manager to Execute a Grant Agreement with the Naine CITY CLEM Department of Smash Services - Immunization REhs�hm = tA65i66'. EA��a2bi3........... Q polgneam Councshoran 96-5 Pege 5 of 23 T The Bangor Health and Welfare Department Immunization Program proposes to conduct health education and outreach activities as specified in the Deparmsent of Human Services Request for Proposals for Field Representative Services for the humanization Program. One health educator will be retained to work 371/2 hours per week and will be responsible for conducting all tasks detailed in this work plan. The health educator will conduct humanization coverage assessments of clients served by private and public providers, children attending day care Statues and Head Start centers, primary school and college students, and hospital employees. He will make initial telephone contact with the person responsible for record keeping, tracking, or service delivery as appropriate, schedule a brief meeting, and request access to health records at the time of the meeting. At this meeting he will request and record basic information about the facility or medical practice. Pertinent information at a medical practice would include organization of information within patient records, location of records, sin of practice, version of immunization schedule used in the practice, reminder and recall efforts. Information to be solicited for other agency contacts would include health record organization and what is considered acceptable proof of humanization as clients, students, or employees enter the agency. The sand record assessment will be conducted using public domain computer software called Clinic Assess Soflwaze Application (CASA). This sohware was developed and issued by Page6o(3l 96-5 staff at the U.S. Centers for Disease Control and Prevention (CDC) for the purposes of assessing immunization levels and tracking children who me in the process of receiving the pre-school immunization series. Immunization darn will be entered and analyzed on site. Prelitninary findings will be presented to the contact person upon exiting the site. A detailed written report will be prepared and forwarded to the practice or agency within one week of the assessment, and to the State Immunization Program by the scheduled due date. The report will include detailed findings, rewmmendations for improvement, and an off to conduct a follow-up in-service for all appropriate Martin a later date. Practices and agencies with particularly low immunization levels will be given priority in the follow-up effort. All interested medical practices will receive copies of CASA software and training in its use. Assessments will be conducted according to the schedule act by the State Immunization Program. (See Appendix A) The health educator will conduct in-service raining for staff of all new medical practices, new staff of existing practices, new school nurses, new public health nurses, and new health continuators for day care and Head Stan centers. Traiving topics will include state and federal immunization requirements, the standard immunization schedule, reports and protocols associated with use of state supplied vaccmq vaccine indications and communications, record keeping suggestions, immunizafion tracking systems (sophisticated systems such as CASA as well as rudimentary card file systems), and other paints addressed in the Standards for PediaMc limmunizationPractices. A sample new practice in-service outline can be found in Appendix B. Immunization updates for health professionals will be given upon request. Page 7 of 23 96-5 The health educator will facilitate CDC satellite courses as they are offered, and will attempt to place video tapes of the courses of each of the region's hospital libraries or education departments. In the coming year the health educator will attempt to mildide partnerships in Northem Penobscot County, Central Aroostook County, and Pastern Washington County similar to the one which is developing in Bangor. These areas are too distant from Bangor to benefit vnificantly from the Bangor Health/Junior League partnership, but they do have community based immunization or well child clinics, as well as a number of service organizations. The health educator will attempt to meet with clinic staff and organization members to identify needs and possible interventions. He will conduct training sessions, public speaking engagements, and otherwise serve as a resource person for the efforts. The health educator will assist with outbreak control measures upon request from the State Immunization Program staff, and will further assist in the development of educational materials targeting pre-school immunization levels. All developed materials will meet the approval of State Immunization Program staff, will contain the appropriate Program tag and Department logo, and will become the property of the State of Maine, Bureau of Health, Immunization Program. The health educator will submit financial and progress reports at the end of each quarter and at the end of the grant year. The health educator will allend four scheduled quarterly Stale Page 8 of 23 96-5 Immunization Program staff meetings, as well as any additional meetings deemed necessary by Program staff. Tbe Bangor City Council bas adopted policy designed m implement tams of the Americans with Disabilities Act in all City departments and serveces. Appendix C contains a copy of this document.