HomeMy WebLinkAbout1995-10-23 95-444 ORDERCOUNCIL ACTION
Date: 10-23-95
Item
No
4 95-44e( '
Item/Subject: ORDER, Rejecting All Bids for Privatization of Snowplowing
Services to Clear City Parking Lots
Responsible Department: City Council
Commentary:
As a follow on to this year's budget process, the City Council directed that
staff prepare and issue a number of requests for proposal for privatizing
various City services. One of these proposals was for the plowing of various
City parking lots. Proposals were selected antl taken, and a bid tabulation is
attached which shows the proposals which were received.
These proposals have been reviewed by the various departments which oversee
the parking lots in question. Based on this analysis, staff recommended that
this service not be privatized since it would result in additional cost to
the City.
A memorandum is also attached which summarizes the impact of privatizing
these functions based on the proposals received. This service would have
several impacts on the City's general fund. First, the proposals received
were higher than the costs incurred by Public Works to perform the same
duties. Second, Public Works recovers a significant amount of revenue from
the School Department, the Parking Fund, and Bass Park for the services which
are provided. As a result, revenues to the general fund as well as credits
to the Public Works Department would be reduced.
These proposals were reviewed by the Finance Committee which also recommends
their rejection.
Manager's Comments:
d
r
Associated Information:
Order, bid tabulation, memorandum
Budget Approval:
ITTY SOLICrTOR
Introduced .For
Passage
First Reading Pageof_
_ deferral
95-444
Aewpwd to Coundor Soucy October 23, 1995
CITY OF BANGOR
(TIRE) N'/xl1¢Le....BeSectin¢-➢SS...aids<fox, ...Privatization ...of... Snowplowing.
Services to Clear
By the MY Courwit ofthe MV OBy .'
ORDERED,
THAT the various proposals received for snow removal services
from City Parking Lots, which were received on September 27, 1995, are
hereby rejected. These services shall continue to be provided by the
City of Bangor's Public Works Department.
IN CITY COUNCIL !.. 95-444
• Octo4et'23, 1995 0 R D E R
Passed' "
Title, Rejecting All Bids for "rr..•s
CITY am -- Privatization of Snowplowing Services-,» C"
to Cleat City Parking Lots
........(/......N.n.....................
Cowcilman
SNOW REMOVAL SERVICES FROM CITY PARKINGLOTS
CANVASS OF PROPOSALS
Dated SVunnbrr27, 1995
ANNUAL FEES PROPOSED FOR SNOW REMOVAL SERVICES
BIDDERS
ITEM 1
ITEM 2
1TEM 3
= 4
CIY PERMIT PARKING
BASSPARK
OTHPRCITYPARKING
SCHOOLPARKBJG
FY96
FY97
FY98
F %
FY97
FY 98
FY 96
F W
FY98
FY96
F W
FY 98
All Smeon¢ Comtrxtion
NOBid
No Bid
NOBid
NOBid
No bid
No Bid
No Hid
NOBid
NOBid
85,000
85,000
85,000
ba A Rondell
agx,ME 04401
94
(207) 68985
.&R. COmtracdon
NOBid
NOBid
NOBid
16,000
16,000
16MONOBid
No Bid
No Bid
44,000
",000
",000
No Grover
RFD81 Boss 647
O ngwa,MR "474
(5,388)
(5,388)
(5,386)
(16,300)
(16,500)
(16,500)
(207) 8254]23
[4,250]
I4d501
141301
I5+"01
IRA601
1&"01
luOv%Brm.bx.
109,900
114,300
118,]00
48,400
50,350
52,300
99,100
82,265
85,430NOBid
NOBid
NOBid
Willian C. Rnghm
]19 Main Street
fampdm MB 0"44
207) 9424606
R swBe lx_
132,900
139,600
146,500
43,900
46,100
48,400
81,900
8],000
90,300
8],900
92,300
9Q600
)avid B. Mcin"
O Bax 435
Stillnuter, MH 04489
207) 827-4425
.AStmOt&Sox
NO Bid
NoBW
No Bid
Na Hid
No Hid
No Bid
Na Hid
Na Hid
No Bid
99,]00
99,]00
99,90D
O. Box 291
aty+or,146 61402-0281
70 942-8356
BR)DERS
CffY PERMIT PARKING
I BASSPARK
jonmxtcrrypARKINGj
SCHOOLPARK]NG
3-4 CY
LOADER
FY96
IFY971
FY98
FY96
FY9]
FY98
FY96
FY97
FY96
FY96
FY9]
FY98
augur TTi6odeau
04,000
84,000
86,250
24,000
24,000
Nno
62,000
62,000
63,860
No Bid
No Bid
D&RCONSTRDCTIONINC
35
50
60
50
50
No Bid
No Bid
augha nibodeau
HUGHES BROS. AIC,
45
65
55
42
90
100
7
119081ncemea Road
(0.9311)
(43}I1)(a.33D)
(P Track
w/14)
(•)
O
(')
55
45
90
Wiftua r4 04196
[65,W5[
[65,005)
[65,005)
C.A STROW&SMS
40
501
(20'!) 223.4279
351
a0i
No Bid
I No Bid
(•) City c0 fm Odw City Parking UW we included m repro Cityc for City Pelmb Pwldn Area.
ADDITIONAL SERVICES
PROPOSED HOURLY RATES
BIDDER
FWDW/
PLOW
BACKHOE
LOADER
18-20CY
DUMP
12-14 CY
DUMF
3-4 CY
LOADER
5 CY
LOADER
0=
ALL SEASONS CONSTRDCTON
35
40
No Bid
40
45
No Bid
No Bid
D&RCONSTRDCTIONINC
35
50
60
50
50
No Bid
No Bid
HUGHES BROS. AIC,
45
65
55
42
90
100
75
(P Track
w/14)
H H SARm;r 0
35
55
55
45
90
100
C.A STROW&SMS
40
501
40j
351
a0i
No Bid
I No Bid
VAU HN=ODEAU&SMS
45
501
40j
321
551
70
NOB
95-444
M MORAM TM
To: Honorable Council Chair and Numbers of the City Council
From: Edward A. Barrett, City Manager
Re: Budgetary Impact --Contracting for Parking Lot Snow
Removal
Hate: October 16. 1995
The attached chart attempts to summarize the anticipated
annualised budget impact of privatizing parking lot snow removal
on the City's General Fund operating budget.
Given the bids which wereved, there a several impacts on
the operating budget. Firstethe bids are higher than current
costs. Given that the various funds involved are subsidised by
the General Fund, any increase in those funds will increase the
subsidy required or, in the case of schools, the tax support
needed. expenses will increase. Second, the General Fund will
aleo lose revenues
r credits which are received for this work.
Thus, revenues will decrease.
Such changes can only be offset based on actual budget reductions
in Public Works. For purposes of analysis, such reductions are
based on 1008 savings in personnel and equipment costs devoted to
parking lots. Other elements of the total cost, i.e.,
Departmental and City-wide overhead, are assumed to remain.
Estimated Budgetary Impact -Parking Lot Snow Removal
Bass Park Permit a Other Schools Total
Low Bid $16,000 $147,860 $44,000 $20,860
Public Worksi 5,308 65,005 16,500 86,893
Net Cost 10,612 82,855 27,500 120,967
Revenue Lose 5,388 65,005 16,500 86,893
TOTAL NET 16,000 147,860 44,000 207,860
P.R. Savings2 (4,214) (34,591) (12,904) 51,709
TOTAL 11,786 113,269 31,096 156,151
1) The higher of last year's or the five year average have been used.
2) This represents 1008 of direct labor and equipment costs
(see attached).
Overall, therefore, accepting the proposal low bids will have a budget
impact in excess of $150,000.
Edward A. Barrett, City Manager
EAB/jdr
Attachment
95-444
SNOW REMOVAL SERVICES FROM CITY PARKING LOTS
SUMMARY
OF CITY COSTS
FISCAL
YEAR 1995
DESCRIPTION
LABOR
EQUIP.
OH
CIIYRVDE
TOTAL
INDIRECT
BASS PARK (1)
1,4]3.26
2,740.26
907.53
266.95
5,388
SCHOOL PARKING LOTS (2)
4.511.99
8,391.96
2,T79.38
816.67
16,500
CITY PERMIT LOTS (1)
8,807.87
16,879.5
5,395.71
1,535.97
32,619.05
OTHER CITY LOTS (3)
3,113.06
5,790.27
1,917.64
564.08
11.385.05
TOTALS
17,906.18
33,801.99
11,000.26
3,183.67
65,892.1
(l) These lots are billed to the appropriate depanmeata based on ached costa incurred
(2) School lots are bled on a flat fee each year and the breakdown shown above is based on
the total billed apportioning the breakdown in accordance with actual practice and the
percentages shown.
(3) These parking has are not billed but absorbed in the Highway budget fm snow removal.
g Rquwel5 ms Oclob 16, INN