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Home My WebLink About1995-08-28 95-388 ORDERCOUNCIL ACTION Data August28, 1995 Item No. 95-388 IteWSubjmtt Design& Engineering Consultant Contmm Responsible Department: Purchasing/Airport Commentary: Hoyle Tanner & Associates, the A'irport's design and engineuing consultant, proposed a contract to cover the Airport Mprovemem Program projects that were tentatively approved by the FAA under AIP No. 3-23-0005-20 for fiscal year October 1, 1995 through September 30, 1996 (Tan "A" -$1.17m onm Iiigh Meat Lights$154,130). ThisProjectisalaoajohaveMue withtbe Maine Air National Guard which is funding $351,362.50 for mnway ovemms, $233,500.00 for the distance remaining signs and $16,350.00 for design costs. (Hoyle Teener is also providing services for the two McMG projects.) Since these projects are very similar to last year's to nvay project, no outside consultant was required by the FAA to review the proposed consultant services. My review of the costs are documented in the attached letter dated August 17, 1995 to Robert Siris of the FAA. He has reviewed the revised costs and given verbal approval. A summary, of the revised engineering nista is shown in the attached letter dated August 15, 1995 from Hoyle Tanner At Associates. The details ofthe following council order was presented to the Fina gust2 1995 and referred to the City Council with a recommendation for appr a ar[men[He [A�CiWed Comments: City Manager Liformation: Letter to A Siris, dated Augur[ 17, 1995 sotl Leiter from HTA dated August 15,1995. pproval: Director roval: ACity Solicitor 'Passage ❑ First Reading ❑ Referral Page 10£1 [F�P•£i Moped to Councilor Tyler August 28, 1995 CITY OF BANGOR (TITLE.) (OrbCTt' thodm*&AwardofCoWwtto Hoyl,Tamer&Associahsfor Design&.,,, Engineming Consultant Services 9 Bangor International Airport. By the C'sy Coauil of tM CBy ofBanym: ORDERED, TWT Edward A Barrent,City Manager is hereby authorized to execute a$266,100.00 content with Hoyle, Tanner & Associates for design and engineering services for parlor International Airport ".20 Projects. - Title award is wntingent upon formal approval of the FAA and the Maine Department ofinnsportation. IN CITY COUNCIL 95-388 August 28, 1995 O R D E R P d 1 Title, AvtLnrleing Award of Contract to eCITYUhERK Hoyle, Tanner d Associates for Design d Engineering Consultant Services at ......................................... Banat International Airport. .............................. 4 ....... Amdgmed t* 'Yrr. 1 ................ � V Councilman I 95-388 CITY OF MAINE 72 MARLOYAO STREET BANGOR. MAINE res. wan 04401 4401 PVPCHA9NG DEPAPIMENT owns N. Mannino. Purchasing Agent August 17,1995 U S. Department ofTramportmion Federal Aviation Administration AT£N: Robert Siris 12 NE, Executive Park Burlington, Massachusetts 01803 DO MA Contract for Professional Savlces; AiP-20 Dear Mr, Siris: This letter confirms my review of the proposed Hoyle, Tanner & Associates =A) contract for professional services in correction with the Airport's Taxiway "A" and High Must Lighting projects. As you know, the Taxiway "A" project is a corrugation ofthe previous Taxiway "A" project funded underArp-I8. The high mast lighting project involves the installation of three high man fights, sindlar to the high man light installed some years ago near the General Aviation gas. As has been thew practice in previous years, FTA started their services without a signed contract in order to mcet a fight schedule. As a result actual cons were assigned to design phase, survey, soils and bidding cons. A review of the proposed construction administration costs produced a minor reduction from $37,900 to $35,300; see attached letter dated August 1, 1995 from BTA which documents our contract discussions. The proposed vests for resident engineering, control and testing and project admivistmtion did not change as these cons could be characterized as roughly Nuivalem to project costs previously approved for Hoyle Tanner and Associate. In reviewing the details of the attached draft contract, my conclusion is that the proposed cons for professional services are expensive but not umemrmable when considering the services required and the magnitude of the two projects. 95-388 Page 2 hdr. Robert Siris August 16, 1995 All negotiations end interectiom among the patties were conducted in good faith and the procedures outlined in AC 150/5100-14 have been followed. Should you have any questions concerning any ofthe above please contact me right away. V/`tyy UM David N. Pegegrm Purchasing Agent DNP/slp PC: Bob Ziegdxar, Airport Director �:, Hoyle, Tanner &Associates, Inc. �° w an san siva Commerce Poli Nedh tel(W3)6695555 bedfond,N1403110 rax (603)66P4166 companies August 15, 1995 Mr. David Pellegrino, Purchasing Director City Hall, 73 Harlow Street Bangor, ME 04401 Re'. Reconstruct Taxiway "A" at Runway 33, Upgrade SurffCondition S Install High Mast Terminal Area Lighting, Phase I, Upgrade tl Sign System, Rehabilitate Runway 15-33 ERSA - AIP No, 3-23,0005-20 Dear Dave: Based upon our phone conversation of August 14,1995, during which we discussed our revised draft engineering contract dated July 31, 1995, we are submitting a revised Exhibit "D" for your review. This revised Exhibit "D", dated August 14,1995, indicates the proration between Contract No. 1 - Taxiway V. etc. and Contract No. 2 - High Mast Lighting. The following summary is presented fm your ease in reviewing this draft: Very may yours, HOYLE, TANNER & ASSOCIATES, INC. Carl A. Tortolano. P.E. Senior Vice President CAT:sIp Enclosures cc: Bob Ziegelaar, island. James M. Falvey, P.E. rro�ra�e.�.aimrse Contract No. 11 Add. AICs McANO Contras No.2 Totals 1. Design Phase A. Design B. Survey C. Soil Borings $60,100 4,700 4,400 $11,900 0 0 $10,400 0 0 $823400 4,700 4,400 II. Construction Phase 4,225 27,100 0 4,450 4,225 8,200 8,450 39,750 A. Bidding B. Construction Administration C. Resident ineedng D. Control & Testing 94,400 0 - 0 94,400 26,200 0 0 26,200 it III. Prues Administration TOTALS 5,800 0 0 5,800 I $226,925 1$16,350 1 $22,825 $266,100 Very may yours, HOYLE, TANNER & ASSOCIATES, INC. Carl A. Tortolano. P.E. Senior Vice President CAT:sIp Enclosures cc: Bob Ziegelaar, island. James M. Falvey, P.E. rro�ra�e.�.aimrse 95-388 Hoyle, Tanner & Associates, Inc. w,9ma P m Fre Canmerce PohNOrlh iel(M3)6695555 c Rik Bedford NN 03110 rax(603)669-0168 companies August 1, 1995 RECEIVED AUG 0 2 1595 Mr. David Pellegrino, Purchasing Director City of Bangor, Maine City Hall, 73 Harlow Street Bangor, ME 04401 Re: Reconstruct Taxiway "A" at Runway 33 Upgrade Surface Condition Sensors Install High Mast Terminal Area Lighting - Phase I Upgrade Airfield Sign System Rehabilitate Runway 1533 ERSA AIP No.3-23-0005-20 Dear Dave: Based upon our phone conversation of July 28, 1995, during which we discussed our draft engineering centraddated Apd113,1995. we are submitting a revised Exhibit "D" for your review. This revised Exhibit "D", dated July 31, 1995, reflects our actual expenditure to take the project through the bidding phase. In addition, we have separated the back-up for the project into three components. The three components make up two separate construction contracts to be funded under AIP-20. They are: Contract No. 1 -Reconstruct, Mark and Light Taxiway A' and Surrace Condition Sensors, which includes additive alternates to be funded by Maine AND for Runway 15-33 Safety Areas and Upgrading the Airfield Sign System, Contract No. 2 - High Mast Terminal Area Lighting, Phase I Based upon our review of the project and the actual expenditures made, we were able to reduce the amount of the the agreement as follows: DESIGN PHASE - We can reduce the total compensation requested from $91,400 to $82,400. This reduction can be made due to not reading the enfire amount of reimbursables and a reduction in the amount expended by our electrical engineering subconsultant, and less CADD Operator's time. The breakdown between construction contracts is: Contract No 1 Taxiway "A" (FAA -funded) $6.100 Add Alternates for Overruns and Signs (100% MCANG) 11101) $]2,000 Contmd No 2 High Mast Terminal Area Lighting - $10,400 TOTAL ACTUAL COST $02,400 - 95-388 Mr. David Pellegdnc August 1. 1995 Re: AIP No. 3-23-000520 Page 2 SURVEY- We have reduced the total amount requestedfrom 54,900 to S4,700 due to the actual amount of time spent by HTA personnel on the coordination efforts and less expenses charged by the surveying subconsultant. SOILS - We can reduce the actual cost plus fixed fee amount from $5,600 to $4,400. This reduction can be made because the field work look less time than originally estimated by our subconsultant. BIDDING - No change. We have extended the amounts indicated in the original drag CONSTRUC70N ADMINISTRATION - We have reviewed to estimated number of hours indicated and feel that we can reduce the actual cost for the FAA eligible portion by $2,800 (from $37,900 to $35,300) The amount for the Add. Alternate will be funded by MCANG and was previously agreed to by Lt. Col, Buetet in March of this year. RESIDENT ENGINEERING -These services are based upon a 120 calendar day project, as compared to last year's project, which was 90 days. The added time is required due to the additional taxiway length. The resident engineering time is based upon Ne 120 calendar days, as well as an assistant resident for 500 hours (approximately 50% of the time) to cover the nighttime work and paving. The resident engineering for the High Mast Lighting will be provided by the Airports staff and was approved as force account work by FAA. CONTROL AND TESTING - No change; the amount indicated is based upon our past experience for a project of the size and complexity. PROJECT ADMINISTRATION -The number of hours indicated are consistent with other projects completed for FAA funded projects at BGR and other airports in the region. In summary, we have reduced the total contract from $279,100 to $266,100 and feel that the final amount is reasonable, considering the level of effort required for a project at a commercial service airport such as BGR. We trust you will firM.Ne contract acceptable. Since we have, an goad faith, been working without benefit of an executed agreement, we appreciate your prompt action. Very truly yours, HOOYY�LE, TANNER & ASSOCIATES, INC. Cad A. Tortolano, P.E. Senior Vim President CAT:sIp W, Bob Ziegelaar ad enclosure awaimsiwuvreiaeoso RfA