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HomeMy WebLinkAbout1997-07-21 Finance Committee Minutes FINANCE COMMITTEE MEETING MINUTES JULY 21, 1997 410 Councilors Attending: David Leen, Jim Tyler, Don Soucy, Joe Baldacci, Pat Blanchette Staff Attending: Ron Heller, Ed Barrett, Dave Pellegrino, Jim Ring, Don Winslow, Brad Moore, Joe McNeil, Steve Bolduc Convened at 5 : 00 pm 1. Bids : a. Fifteenth Street Area Sewer Separation (Engineering Department) Lou Silver Inc . , of Orono ( $564,313 . 85 ) The recommendation is to go with Lou Silver, the low bidder. The bids were very close among the bidders, but the low bid was less than the engineer's estimate by approximately $3, 000 . Recommend passage to Council . • b. Bucket Truck Rental with Operator (Public Services/Forestry Division) Forests By Design of Old Town ( $10,800 est. cost) This is the truck used to trim City trees . The rental rate is $45 per hour. This also includes a contracted employee in the bucket. Approved. c . Crossing Guard Services (Police Department) MDA Security, Inc . of Bangor ( $80, 706 yearly est. ) Only one bid was received for this . MDA Security is the current service being used. The work has been fully satisfactory and Don Winslow informed the Committee that complaints have been down. Approved. d. Plastic Media (Wastewater Treatment Plant) The Marley Cooling Company of Overland Park, KS ( $19 ,200) This is for the trickling filter. This Plastic Media provides a surface on which microorganisms grow. The microorganisms use pollutants in the wastewater as a food source, thus "cleaning" the water. Approved. e. Vibratory Rollers & Trailers (Public Services 411 Department) Parker-Danner Company of Bangor ($7,848) This is to lease purchase two vibratory rollers with trailers that are currently rented by the City. These are the smaller rollers that public works uses for sidewalk construction primarily. This lease would be $365 per month for 36 months for the 1997 unit and $289 per . month for 36 months for the 1996 unit. This was not the lowest bid; however, the lowest cost rollers were not vibratory rollers and they were smaller than what was specified. The lease purchase of these units will save at least $1, 000 per year in rental payments and the City will own the equipment after 3 years . Approved. f . Exercise Equipment (Police Department) Tri-State Health & Fitness of Hooksett, NH ( $7 , 610) This equipment is for the Police Department that will be purchased using drug seizure money. The recommendation is to buy the high bid item rather than the low bid item. Don Winslow explained that the Police Department put together a committee of employees to look at an assortment of different equipment to best meet the needs at the Department. This Committee talked with local gyms to see what was being used because the Department has a need for a commercial grade piece of equipment. The Committee feels that the Quinton Clubtrack and Lifecycle Bike 9100 would be the best purchase for the Department. Councilor Leen asked if the Department had looked at the Trotter. Don Winslow explained that the Trotter • was a very expensive piece of equipment. Councilor Leen pointed out that Don Imus is coming to Bangor in October and he is a sponsor for the Trotter. It might be beneficial to see if he would be willing, through his Trotter's contact, so see about getting a deal for the Police Department, which in turn would be great advertising for them. More information will be gathered and brought back to the Committee before a decision is made. g. Lawn Maintenance Services (Economic Department) Levant Landscaping of Levant ($4, 620) These services are for Maine Business Enterprise Park. There is about 43 acres to mow. The recommendation is to go with Levant Landscaping, a local outfit. They have very good references including the Bangor Mall, G.E . and Lemforder. Approved. 2 . Council Order 97-310 Authorizing the Issuance of $3, 800, 900 Aggregate Principal Amount of General Obligation Bonds and a Tax Levy Therefor • This is the authorization to issue the bonds in September. The projects are all in the Capital Plan and have been approved. There is about $4 .5 million that will also be included that has been previously authorized. The financing is expected to total $8, 352 , 660 . Recommended to Council . 3 . Council Resolve 97-313 Appropriating FY98 Funds for Bus Support Equipment 410 This resolve would appropriate funds for Bus Support Equipment for FY97 and FY98 . This needs to be split between 1997 and 1998 because some of the repairs were done in 1997 and the Motor Pool would like their credit for 1997 . This will be amended by substitution at the Council meeting. Recommended. 4 . Consulting Contract with Kathi Murray, City Nursing Facility In order to get Anne White an Interim Nursing Facility License in the State, there has to be 8 hours of consulting service under contract from a licensed administrator. Kathi Murray has indicated a willingness to do this . She would be paid $30 per hour which is approximately what she was paid as a regular employee. The draft of a Consulting Contract will be circulated to everyone and will be put on the July 28 Council Agenda. Applications have been received for this position, but the number and quality of the applications were not acceptable so the ad will run again and has an extended application date until the end of July. Recommended. Meeting adjourned at 5 :28 pm. • •