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Home My WebLink About1995-06-26 95-309 ORDER-COUNCIL ACTION Date: June 26,1995 Impaled. �5- o_g Ihm/Subject: Purchase Runway Sweeper Responsible Department: Purchming/Ahport Commentary: Three bids were received for the purchase of a runway sweeper and the bids ranged from $99,700.00 to $1I2,T62.00(see attached tabulation). The low bid was received from Casey& Dupuis Equipment Corp. of Watertown, hdA mad the base bid was approximately 20% below the engineers cathode of $106,500.00. The sweeper is being purchased under the Airport's AIT -19 project which carried a budget of $100,000.001ortheequipmenc Through an agreement approved by the FAAihe Airport will purchase an alternate cab over demo unit for the lowbid amount of $99,700.00 plus $1,1509.00 for throe options - see Casey & DuPrds imer dated May 17, 1995. The total recommended purchase of $1A0,850.00 is severed in the "49 budget as follows: AU-19Proiect Bud reet _ Actual Balm Upgrade Lighting Control System $106,500.00 $118,922.00 (12,422.00) Disabled Passenger Lift 25,000.00 - 19,950.00 5,050.00 Rumvay Sweeper 100,000.00 100,85000 (850.00) Consulting ljngineermg8� 5W.00 - 49950.00 1855000 .. TOTALSJoo oon ao 2e96�z nn 1032900 This project is being funded with 90% Federal, 5% State and 5°/a Airport finds. All bids were reviewed by the Airport's wnsuitant engineer Hoyle, Tanner & Associates end were found to be hiorder. The qualifications of the low bidder, Casey & Dupuis, are lmown by the airport consultam and they are considered to be well qualified to supply the equipment- sce attached letter from Hoyle, Teener & Associates. This contract award is cmmingent upon approval "a FAA ant the Maine Depahv Transportation. This bid award to Casty&DuPwswdae amouv[of$100,850.00 mores by the Finance Committee on June 19, 1995, and referred to the City Couv vn dation r approval. Manager's Comments: City Manager Associated Information: Bid Tabulation, Letter them HTA, Inc., Finance Conmuttee Resemmemdatiom Budget Approval: . Fusav financier Legal Approval: gk Sol fipassage ❑ FiroReading ❑ xiderral 95-309 Aeeigred to cmu "Tyler June 26. 1995 CITY OF BANGOR (TITLE.) ofRunway Sweepan.from Camy&,.DuPuis Emu mas coria Under AIP-19 for Banner International Anpor. By @p caro ommei( ofc1a cup of Amp"'.. ORDERED. TAT Edward A.Barrett, CityManager is hmeby authorized to exaute a$1W,850.00 pwchase order to Casey & Dupuis Equipment Corp. the low bidder for the runway sweeper for Bangor International Airport. Thus contract award is contingent upon approval of the PAA and the Maine Department ofTransporation. IN CITY COUNCIL Suva 26, 19995 '��P CIT 8PK 95-309 O ROIR Title, Authorizing purchase of Runway Sweeper from Casey d Dupuis Equipment Corp. Under AIT -19 for Bangor International AiiPoi� .............................. Q. Assigned to Cowcilman 95-309 CIiYo� AWAR[) RECOMMENI)A714N M BID IT (S): DUA!tM : a BUDGET REFERENCE: Regular Aptugnummu Budget Requisition No. A@-19 �j_ Eneupriae Fund been _ %opted mOem $10000000* Total Amomt of x Glher 90%FAAAIP Fmdine Award Rewvmieodation $ 100.$50.00 5% State Fu NumberofBids Sem: 6 N=lxucfBids Received: 4 DamAdverti A: Mamh11995 Bid Oprnwg Date: Mmnh22.1995 COMMENTS: Purchase the demonsmator mummy sweeper with the cab over chassis from Casey & Dupuis ofWaustew MA, the low bidder at $99,700.00 plus $1,150.00 in options - see attached letter bum Hoyle, Tanner & Associates for details. This project is fundN with 900/a Fed" MP fulls, 50/a State funds and 5%Ahport funds. j CITY OF BANGOR Page 1 of t MD TABULATION BN OPning: Mamh 22,1995 Casey B OOPUIS WateH ,w Chacnack-BeRou Bangor. Maine H.P. Fairfield Skowh n,Malne H.P. FaiIAeIE Skowfi an, Maine ITEM Uril DECRIPTION pTY. UNIT Pelca gem Total Unif Itom Prka Total Unit Price Ilam Total Unit nem Prka Total 1. Ru S4ree er 1 e 99,]00.00 10]958.0 103502.00 112762.00 Manufacturer E monaI moo 800, Fab LN]000 E' CmsmiM, Johnston 505 Johnston 805 oM CF]000 TOTALAMOUNTBIO 99 ]00.00 10] 958.00 103502.00 112 ]82.00 95-309 Hoyle, Tanner&As=iates, Inc. � ^ Flve Camrrema hxk Noml Tel (603) 6695555 tern d, NH 03110 Fu(603)669-rites monies April 12, 1995 Mr. Bob W. Zieoaar Airport Director Bangor International Airport 287 Godfrey Boulevard Bangor, ME 04101 Re: Purchase Runway Sweeper AIP Project No. 3.21-0005-19, Contract No. 1 Dear Bob: As you are aware, the bids for the above referenced project were opened at 2:00 p.m. an March 22,1995. This letter is to advise you of our findings and to indicate our recommendations for the Award of Contract. Three (3) bid proposals were received as follows: 5011 E9uipment Bid Casey & Dupuis Equipment Corp.TYMCO 600 - $99,700.0 Chadwick - Ballosa Elgin Crosswind $107,955.00 Howard P. Fairfield, Inc. Johnson 505' $103,502.00 Johnson 505 $112,762.00 'Non-responsive bid - does not meet minimum requirements of the specifications. Casey S Dupuis submitted the lowest bid. Their bid farm is in order, duly signed by the CEO of Me Corporation and a impressed with Meir Corporate Seal. Their bid is three hundred dallare ($300.00) lower Man Me budgeted amount indicated! in Me City's P2 Applles5on for Federal Assistance. Based upon our analysis of Me bid, and our famillanty with the work done by Casey & Dupuis, wel recommend awarding the contract to Casey & Dupuis Equipment Corporation in the amount of their bid of $99,700.00, contingent upon the following: A. Satisfactory execution of the condrad between Me City and Me Contractor. B. Concurrence in Me award of the contract by the State of Maine DOT, Division of Aeronautics, and Me Federal Aviation Administration. C. Issuance of the AIP-19 Brent in a sufficient amount to Pond the project 95-309 Mr. Bob W. zietim ar Apel 12, 1995 re: Purchase Runway Sweapar Page 2 If you concur in our recommendation, the City should request aMhon ti from the FAA and Maine COT to award the contract as indicated above. The grant application 5cr this Mblect will be seal to you for your signature in the near future. Enclosed please find a draft transmittal letter to me FAA for your use. Also enclosed are copies of the btu proposals for your files. Please do not hesitate W col A you have any questions. Very truly yours, NOnE, TANNER 6 ASSOCIATES, INC. Qaw X$11 James M. Falvey, P.E. Project Manager JMF:sIp Enclosures 171 RECERJED //��M�aAPPY 2 S 11�9y9595-309 p CASEY & DUPUIS EQUIPIVI®IIIA*Ch%ORATION 9W FLFAMM S1PEEi. wAIERT ,AN9SACNU9E1'1S Min. (61TWs2 7W6- FAS; N17) W44095 -P.O. BOX set MUNICIPAL AND CONTRACTORS' EQUIPMENT AND SUPPLIES May, 19,1995 Mr.F®Felvey Doyle, Tuner and Amoteiema, Inc. Pre Commerce perk North Bedford, NH 03110 Dear Mr. Falvry Regarding the quote you requested for mr 1994 demovUetar'lYMCO NOBAH. 'Ibis machine bar nearly every waileble opom from Tymco mclndiog "w pressu s wnshdo p ea, hopper deluge system And rubber mated blower required by Bangor. It is mnmted OR e CF7000 Cab Forward Chassis. Theprice for thismerbme with opliewswouldbe $100,850.00. It mL ca aaewwanuymdwdlhavenewgmeecbroeme. Also,dbas Ieasthan 500 mfles mthe chamis ud IeMthu 50 holm mthe mplwyengme. Dehvery would be from stock - less thea seven(7) days fromthe retells of red", Thmakym. Verytt*yusys, CASEY & DUPUIS EQUBM ENT CORP. e1 Q&&" Fad 1. Cally dR Vice President . rRuxrrlo LeAMM anauR.uNwm-eruvAraM mrcerrvRMM •arRaar BnvFw 'M11Ba6WEa .iaYtiM .0.T.WA.t/M . Mp6NERLe1eER0 'MCYCaMnIeW%S .fYIe MEaaaln -. AlfLLlaMn6 95-309 - Hoyle, Tanner & Associates, Inc. HrA �'� m Five Cnnmee Pork North Tel(a )6695555 Bedtord,N1403110 fax(6(3)659-4168 c rnponies June 6, 1995 RECEIVED JUN U 8 1095 Mr. Robert She Federal Aviation Administration New England Region - Airport Division 12 N.E. Executive Park Burlington, Massachusetts 01803 Regarding: Purchase Runway Sweeper Bangor International Airport AIP Project No. 3.23-0005-19, Contract No. 1 Dear Bob: This letter is whiten to summarize the process involved in awarding the contract for the above referenced project to Casey & Dupuis Equipment Corp. Bid opening for the project was March 22, 1995. Casey & Dupuis submitted the lowest qualRed bk. The proposal documents included the description of a TYMCO 600BAH with a conventional style chassis and cab. Following the bid opening Casey & Dupuis scheduled a product demonstration at Bangor International Airport. After the demonstration, Bob Jarvis called me inquiring about adding several features to the machine they would be receiving that were included on the demonstrator model. These included a deluge system, a washdown system, a rubber coaled blower and a cab over chassis. As you are aware, we discussed these items and agreed the first three options could be added. The additional cost was $1,150 which was induced in the grant amount. It was also discussed that the FAA would not participate in the upgrade to a cab over chassis because the original speoficaticn allowed either a cab over or a conventional cab. The airport staff would have preferred a cob over design, however, did not feel they were in the position to fund that upgrade safely out of their own pockets. Al this point, Casey & Dupuis offered to Bangor the actual demonstrator model they had been shown, for the price of their original bid plus the $1,150 previously discussed, for a revised total price of $100,850. The demonstrator model is a 1994 T MCO 600BAH with a CF7000 Cab Forward Chassis. This machine meets or exceeds the requirements of the original specifications. The demonstrator has less than 500 miles on the chassis and less than 50 hours on the auxiliary engine. This use would be comparable to a normal break-in and testing period prior to the acceptance of a piece of equipment such as this. In addition, Casey & Dupuis will equip the sweeper with new brooms and the sweeper will cony a new vehicle warranty. ®ems. FTK 95-309 Mr. Robert Sine June 6, 1995 Page 2 Based on our conversations on this sweeper. I have recommended to Bangor that they award the contract to Casey & Dupuis for the purchase of the demonstrator model for the price of $100,850. As always, if you have any questions or concerns regarding this matter, please do not hesitate to give me a call. Very truly yours, HO�1/YYLE.TANNER &ASSOCIATES, INC. James M. Falvey, P.E. Project Engineer _ JMF/sed cu' Bob Ziegelaar David Pellegrino HTA No. 031020.28 (NET) AM