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HomeMy WebLinkAbout1995-01-23 95-86 RESOLVEIT®✓Siblect: IffiSO W: Supp ���: p�p�p�latfon fo[ AbToi' Pnl I�eive Eo4r�Pualaee of Wlucles p� Oapaxdmt: p� Coma** Y: This iteaaill suppler y aPPropxlace $57,984 fixe the 1t:for Pool Aasetve Pcwin t to the Pbtor P l Capital Gulag lire tox Puchaae of vehicles. 9:e of Wlmial Evntla axe ereceaeazy A:e to an ww,ticipated Sncx ase In the coat of police czu:sats, the amftienal of a txacklesa aL3eumlk plow, Mich can )a putclaexi et last yaat'e price. TM I�axve Pccoimt halarcs foxwxd 7-1-99: $ 378,620 S:ppl� elppmislation C.0.94-353, 355, 340 ( 70,700) UA� a.....`.;.r .... C.0.94�2 ( 17,000) Sate of S:thtah eaclo?t C.O. 95-29 90,501 Belare PoxvsxV 1-18-95 $ 381,421 0hla p lve 1 57.9891 6ilarca P�vaM $ 323.437 _ Passes phot Reading �fexxal Page — of IT W. 95-86 MTa 1-23-95 IT®✓Siblect: IffiSO W: Supp ���: p�p�p�latfon fo[ AbToi' Pnl I�eive Eo4r�Pualaee of Wlucles p� Oapaxdmt: p� Coma** Y: This iteaaill suppler y aPPropxlace $57,984 fixe the 1t:for Pool Aasetve Pcwin t to the Pbtor P l Capital Gulag lire tox Puchaae of vehicles. 9:e of Wlmial Evntla axe ereceaeazy A:e to an ww,ticipated Sncx ase In the coat of police czu:sats, the amftienal of a txacklesa aL3eumlk plow, Mich can )a putclaexi et last yaat'e price. TM I�axve Pccoimt halarcs foxwxd 7-1-99: $ 378,620 S:ppl� elppmislation C.0.94-353, 355, 340 ( 70,700) UA� a.....`.;.r .... C.0.94�2 ( 17,000) Sate of S:thtah eaclo?t C.O. 95-29 90,501 Belare PoxvsxV 1-18-95 $ 381,421 0hla p lve 1 57.9891 6ilarca P�vaM $ 323.437 _ Passes phot Reading �fexxal Page — of Assigned to Councilor Soucy January 23, 1995 95-86 CITY OF BANGOR (TITLE.) ESOIUC,.....svt�3�tal..n +atl, fos.mrox. moi_tk .ve_te................ Dy w Ciro Caa wat row aro area*w.: "SOLVED. in CITY COUNCIL Tapuary 23, 1995 i Fir heading UITVULERR 0 CITY COUNCIL PFebruary 13, 1995 T C CLePIL 95-86 ' R E S O L V E Supplemental Appropriation for Motor Paul Reserve tor Purchase at vehicles. 95-86 1I, M E M O R A N D U M To: Dave Pellegrino, Purchasing Agent From: Ted Corbett, Fleet Management Director Date: January 12, 1995 Subject: Prioritized Equipment Requisitions for 1994-95 Budgeted $300,875 - $110,000 (not choosing the one year buy-back option on loader) _ $ 190,875. For a complete explanation of the summary below, please see the following pages. In accordance with the new purchasing regulations dated August 26, 1994, (copies attached) I have submitted a total list of equipment requested to the Purchasing Department for approval by the Finance Committee. Please note, however, that this is the absolute minimum in equipment needs. It should also be noted that some vendors are not giving the standard municipal discounts and that some equipment prices have gone up significantly. The Motor Pool Equipment Reserve Account has a current balance of $ 307,919.97. PRIORITIZED EQUIP! NT BUDGETED ACTUAL n pick-up trucks .... $ 48,000 $ 67,196 air compressors .... $ 20,000 $ 20,298 Front-end Loader #1. 4 (four) 3/4 to #2. 2 (two) 185 cfm #3. 1 (one) 34,0004 (deleted)..........................$112,600 deleted 14. 1 (one) 1 -ton 4x2 dump truck, 2-3 cubic yard dump body, with 2,000# capacity lift gate and controls ...............$ 30,400 $ 25,422 #5. 1 (one) floor mounted hacksaw.. .... $ 3,500 $ 981 #6. 4 (four) police cruisers ........... $ 62,000 $ 74,837 4 (four) rear retaining seats ...... $ 1,600 $ 1,600 V. 1 (one) 11, poly angle plow with trip edge ............. $ 6,627 $ 4,900 #8. Note: We have a lease/purchase payment due in January on a Case 721 for .......................$ 16,148 $ 16,148 $ 211,382 $ 190,875 ($ 20,507) #9. 1 sidewalk tractor.( Trackless) .... $ 0 $ 47,309 $ 300,875 $ 258,691 We will need $67,816 from the Motor Pool Equipment Reserve Account to make up for the shortfall. 95-86 I� Subject: Motor Pool Equipment Purchases The Motor Pool has adopted a Total Quality approach to purchasing new and alternate bid equipment for the City. This approach affords everyone, that is connected with the use & maintenance, the opportunity to have input in the specifications. This team concept is an attempt by the Motor Pool to involve management and labor in speccing highly versatile, ergonomicly designed equipment that will enable each department to have greater flexibility in performing its function at the most reasonable cost. This is reflective of the philosophy the Motor Pool has adopted in providing maintenance for the city. It reads as follows: CITY OF BANGOR MOTOR POOL MISSION STATEMENT To provide the best possible fleet maintenance service to our customer departments. All services provided will be done in a safe, efficient, cost effective manner to produce quality work in a team atmosphere dedicated to excellence and to pride in workmanship. Our sign that is on the face of our building states it in three words, SERVICE, PRIDE and WORKMANSHIP. By allowing our employees a say in the day to day activities and getting than involved in the decision making process that governs our operation we have created ownership in their jobs. ------------------- I. Based on the maintenance figures over the 12 months dating from February 1993 to February 1994, we recommended the following purchases for the 1993-1994 budget year. In all cases we worked closely with the Purchasing Department. BUDGETED ACTUAL DIFF 1. Four new police cruisers,....$62,150 $74,837 ($12,687) Four new restraining rear seats ........................$ 1,600 $ 1,600 $ 0 Total pieces to purchase 8. These cruisers were specced out with the assistance of the Bangor Police Department, Motor Pool Service Manager, Police Mechanic, area Police Departments and myself. With the concern for bloodborn pathogens, Nese cars have been equipped with rear fiberglass restraining seats designed to keep the detainee safe while protecting the officers. There are several key factors involved in the $3,000 increase in the cost of cruisers. First, dealers were not making a reasonable profit on the cruiser lines so they felt a price increase was warranted. Secondly, what is very profitable right now is the pick-up line. 95-86 ((0 Manufactures can maximize profit on pick-ups, therefore they increased the price on cruisers to decrease demand to get than off the assembly line quicker so that they can re -tool for pick-ups where there is a greater demand and hefty profits. Accordingly, they moved back the final date of order to January 8, 1995 and shortened the production window lines for cruisers. At this time the big three can't produce pick-ups fast enough to meet demand so they can name their price. When this budget was put together in February 1994 no one anticipated a $3,209 increase in cruisers. Not even the dealers. Another factor to consider buying four instead of three is that our cruisers average 4,500 to 5,500 miles per month or 50 to 60,000 per year. In just two years cruisers are over 100,000 miles on the odometer, but have the wear and tear of close to 200,000 miles. Currently, we have as front line cruisers: YTD MOS. IN MAINTENANCE CITY # YEAR MAKE MILES BEAVICE COSTS 92 717 92 Ford 90,000 (accident)28 20,00 $ 718 92 Ford 115,000 28 $ 20,6600 719 92 Ford 100,000 28 $ 24,000 710 93 Ford 0,000 16 $ 10,500 6 711 93 Ford 60,000 16 $ 9,500 713 93 Ford 60,000 l $ 7,500 5 714 94 Chevy '25,000 5 $ 3,000 715 94 Chevy 30,000 5 $ 3,500 716 94 Chevy 19,000 (accident) 5 7,500 $ 724 94 - Chevy 28,000 5 5 3,400 We currently have 8 ex -front line cruisers at1the 000 Police Department that range from 100, t miles. By the time July comes around we'll have 4 or 5 front line cruisers with well over 100,000 tough miles. The four new cruisers will replace 710, 717, 718, and 719. These four will be cycled down to detectives and four from detectives with the highest miles with costs ranging from $23,000 to $35,000 will be auctioned off. My reccomendation is that we go with the low bidder, Bean a Conquest. NOTE: Some of the following equipment does not come from one vendor. Each piece is bought separately and then either assembled at the Motor Pool or is shipped to a chosen bidder for completion. Each numbered item requires a separate specification from which the vendor must follow. The specifications are set forth by the M/P. 95-86 1�7 2. one 1 -ton 4x2 dump truck with a 2-3 cubic yard dump body, a 2,000# capacity lift gate and controls ...... $26,500 $25,422 $1078 Total pieces that will need to be purchased: 1. Cab and Chassis. 2. Dump body. 3. Lift gate 5 4. Transmission cooler. 5. Hydraulics E Controls This unit was spec'd out by the Emergency Crew at Public Works and personnel from the Motor Pool. The new one ton will replace #258 (operating costs of $16,000 for the past 12 months) as the emergency truck. The emerency crew operates 24 hours a day, 7 days a week and requires a lot of lifting. One crew member has been on workers' compensation for a back problem, thus the lift. The truck will also double during the construction season for transporting heavy objects. 3. Four new 314 ton pick-up $ trucks .................. 48,000 $67,196 ($19,196) The most important factors in budgeted vs actual descrepancy is that I did not anticipate the demand for pick-ups in August 1994 and that I placed too low a figure for the purchase. Traditionally we have gotten alternate bids that have saved us money. We were not as fortunate this time. These four new trucks will replace four badly worn 1/2 tons. The frames are cracked, the cab mounts are rusted off so that the cab sits on the frame. Three of these trucks are so badly rusted that they cannot be salvaged and should not be inspected. The Public works foremen are construction foremen. There duties and responsibilities have increased over the years and will be expanded further. They carry anything from pipes and culvert to concrete basins to sensitive tools such as transits and safety gear in their trucks. The 1/2 tons have proven to be too light to carry the workload thus the cracked and broken frames and continuous repairs. We routinely weld them at the Motor Pool. I invited Bob Farrar to examine one of these vehicles at the Motor Pool while we had it on the lift. He has first hand knowledge of the shape these vehicles are in. 4. Lease/Purchase Shovel loader ......................$16,148 $16,148 $0 Total pieces needed to put this unit together: 1. Loader. 2. Coupler. } 4 3. Bucket(s) This loader was purchased on a 5 year lease/purchase with a buyback option for each year. This unit is heavily used year round. 5. Two 185 cfm air compressors $20.,000 $20,298 ($298) These two compressors are only replacing 2 that had catastrophic failures. They were auctioned off in June 1994 and Public Works has been renting two until new ones come in. 6. One floor mounted hacksaw ... $3,500 $ 981 $2,5/5 This hacksaw will replace the one at the Motor Pool that does not meet, and cannot meet, minimum OSHA standards. It was a unit that was left behind by the Air Force and is approximately 40 years old. Parts are not available as it is no longer made We decided to go with a smaller unit that will more than meet our needs. 7. One 11• poly angle plow ..... $6,627 $4,900 $1,727 with trip edge This plow is replacing a 23 year old plow that broke in two from metal fatigue last year. It is under continuous repair and will not hold up to the lightest snow job. One drive cylinder is broken on the inside. To replace it would cost $800 to $1,000, if we can locate one. It is the only angle plow in the city and of great importance to Public Works for use on one way streets. For all practical purposes the city does not have an angle plow at this time. Current condition of the foremen truck fleet: LAST 12 MONTHS CITY # YEAR MAKE MILES MAINTENANCE COSTS COND 198 86 Chevy 118,000 $ 5,100 Fair 190 80 Chevy 101,000 $ 3,200 Poor 186 83 Chevy 145,000 $ 4,000 Poor 193 83 Chevy 140,000 $ 2,800 Poor 4. Lease/Purchase Shovel loader ......................$16,148 $16,148 $0 Total pieces needed to put this unit together: 1. Loader. 2. Coupler. } 4 3. Bucket(s) This loader was purchased on a 5 year lease/purchase with a buyback option for each year. This unit is heavily used year round. 5. Two 185 cfm air compressors $20.,000 $20,298 ($298) These two compressors are only replacing 2 that had catastrophic failures. They were auctioned off in June 1994 and Public Works has been renting two until new ones come in. 6. One floor mounted hacksaw ... $3,500 $ 981 $2,5/5 This hacksaw will replace the one at the Motor Pool that does not meet, and cannot meet, minimum OSHA standards. It was a unit that was left behind by the Air Force and is approximately 40 years old. Parts are not available as it is no longer made We decided to go with a smaller unit that will more than meet our needs. 7. One 11• poly angle plow ..... $6,627 $4,900 $1,727 with trip edge This plow is replacing a 23 year old plow that broke in two from metal fatigue last year. It is under continuous repair and will not hold up to the lightest snow job. One drive cylinder is broken on the inside. To replace it would cost $800 to $1,000, if we can locate one. It is the only angle plow in the city and of great importance to Public Works for use on one way streets. For all practical purposes the city does not have an angle plow at this time. 95-86q We went with the poly plow with trip edge for the following reasons: a. Safety factor b. The poly, has a low co -efficiency that does not allow snow to stick to it. This is critical for an angle plow. c. The safety trip edge does 3 things 1. It protects the newly paved roads and manhole covers 2. It minimizes plow and equipment damage. 3. It is a much safer plow to use for the driver. 8. DELETED one 3410008 front end loader ..................$112,600 DELETED $ 2,600 $12,600 - $110,000 = $2,600 We anticipated revenues of $110,000 from the sale (buy back) of the loader and 112,600 in expenditures for the purchase. The budget should be amended by eliminating the revenue from this action and reducing expendatures by the same amount. This will net $2,600 in expenditures which can be used against this years proposed purchases. ADDITIONAL REQUEST BY ED BARRETT 9. In view of the problems we are experiencing this year with snow removal on sidewalks, I believe we exercise the option to buy the second Traoklese type tractors for...................$47#309. NOTE : There is a January 1, 1995 priceincrease of approximately $5,000, but H.P.Fairfield will honor last year's price. Total pieces needed to construct this unit: 1. Tractor. $38,679 2. Snowblower. $4,160 3. Salt and sand spreader. $2,870 7 4. "V" plow $1,600 This tractor was in the 93/94 budget but we were cut from two to one. Please feel free to contact me directly if there are any questions you may have regarding this information.