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Home My WebLink About1994-12-28 95-57 ORDERoat. / .a �.. a, Item No. 2 s� Item/Subject: Autho[fafttg the Execution of a Contract with Browning-Ferris Industries of Maine, Inc. for the Disposal of Wastewater Treatment Plant Sludge Responsible Department Engineering Commentary: For the past six months, the City of Banger has been contracting with Sawyer Environmental for the disposal of treatment plant sludge. During this period of time, CH M-Hill has conducted a study to evaluate long term disposal options. That studyyhas been received, and alternatives are being evaluated, including construction of a newCity-owned composting facility using 55% grant money from the Federal Goverment. In order to provide time for thorough evaluation of alternatives, and possible construction of anew facility, an RPP was issued for e sludge disposal ever the seat twelve months. on December 7th, 1994 proposals wart received from BFI, Inc. and Sawyer Environmental. Attached is aaandum from the City Engineer recommending award to BFI, Inc. A copy of BF2'sproposal is also attached. Payment for disposal services will come from the Wastewater Treatment Plant's operating budget, which has sufficient funding to cover tbvfprojected expense. el"mm��. Manager's CommenhpY/ & Ciry Maw n Apsociated m...e Sera � m.� - f Budget Approval: reO Legal Approval save cirysalueor Introduced For Passage ❑ First Reading Page _ of ❑Referral 95-5) Aerigned to CounNor Blanchette December 28, 1994 //pp CITY OF BANGOR GIRL) @liff Authorizing ing the Execution of a Contract with Browning-Pertfa_ Industries of Maine, Inc. for the Disposal of Wastewater Treatment Plant BY the City CMUMM U at Ad CUP Of Bagger. ORDERED[ TUT Edward A. Barrett, City Manager, 1s hereby authorized to execute a Contract with Browning -Perris Industries of Maine, Inc. for the disposal of wastewater treatment plant sludge for a term of twelve (12) months. In City Council December 28, 1994 Motion torefeito finance Comitte failed Motion to reject all Proposals and send it out for another round of proposals Failed Order Passed Vote 6 yes I no 1 absent voting yea Baldaccf, Blanchette, cohen, Saucy, Sullivan, Tyler Voting No Popper Absent FRankel ✓G� CitycClerk 95-57 O ROER Title, Authorizing the Execution of A contract with Brownie - Ferriss Industries of Mai6a,'kn.c Browning blap4al' Bf' Wastewater Treatment Plant Sludge la 00 Awigved to Councilman CITY OF RINE BID mm(s): Sludoe Removal Sem"." DEPART) B : Wastewater Treenneaz Plant Resider Appmp^azim Budget X Entegume Fundltem Other Numbv of Bids Sca 6 Daze Advarised: Nounnber2s 1994 COMMENT$: Requisition No, Budgeted Anpunt S 32940000 TdalAnairti f Award Rsmmnendericn $ 322.023.00v NumbvofBids RedvN: 2 Bid Opening Dare: D nberT 1994 95-5) Award the contract for Mudge removal services to BPI, Inc. of Brewer the low bidder at an estimated cost per week of $6,19235 APPROVALS C=COUNCIL MB CE COM1RseTfEE: "This is an estimated cos[ for 52 weeks at $6,192.75 per week 2%. CITY OF BANGOR Page 1 of 1 95-57 BID TABULATION Bid Opening: December 7, 1999 SLUDGE DISPOSAL SERVICES 'AVerag9 weepy tdnage Is between 90 and 140 wet tons. BFI Bnwwar, Maine Sawyer Environmental Hem en, Maine ITEM DECRIPTION I OTY.` UNIT Unit Pnce Item Total Unit Price Item Total 1. Sludge Disosal 115 tons 47.85 5502.75 55.00 6,325.00 2. Trona ovation 1 115 tons 5.00 690.00 5.00 575.00 TOTAL AMOUNT BID IAEENLYCOST $6192.75 $5900.00 'AVerag9 weepy tdnage Is between 90 and 140 wet tons. 95-57 CITY OF BANGOR, MAINE Engineering Department Date: December 19, 1994 To: David N. Pellegrino, Purchasing Agent From: James D. Ring, City Engineer Subject: Proposals - 12 Month Disposal of Wastewater Treatment Plant Sludge I have reviewed the proposals submitted on 12/7/94 by BPI, Inc. and Sawyer Environmental for 12 month sludge disposalservices. The BPI proposal is $47.85/T for disposal by composting plus $6.00/T for transportation, and the Sawyer proposal is $55.00/T for landfill disposal plus $5.00/T for transportation. Because of the close proximity of the 5awyer landfill, Treatment Plant could do the hauling, which would cost $1.96/con. Based on an average sludge production of 115 tons/week, the estimated disposal costs for the twelve month period would be as follows: BFI (disposal + transportation) Disposal - 5980 T x $47.85 - $286,143 Tramp. - 5980 T x $6.00 35,880 $322,023 SAVER (disposal + transportation) Disposal - 5980 T x $55.00 - $328,900 Tramp. - 5980 T x $5.00 - 29,900 $358,800 SAWYER (disposal only) 5980 T x $55.00 - $328,800 City transportation cost (5980 T x $1.96 - 11,720.90 $340,520.80 Pa youare aware, I received a call from Marty Drew of Sawyer last week, whereinhethat the intent of their proposal was a total disposal cost, including State fees of $53.00 per poo rather than $55.00 stated in their proposal. Since you have determined that Paragraph 1. of their proposal clearly states that disposal coats of "$53.00 per tan plus $2.00 per con State fee totalling 55.00 per ton", I have used the $55.00/ton disposal figure in my cost analysis. -1- 95-5I I had also indicated to you that we had same concerns about some carding contained in the HFI proposal relative to load weights, sludge solids concept, etc. I have ontacted BFI regarding this, and late last Friday I received the attached letter from BFI which satis- factorily addresses our concerns. Both proposals will include disposal of treatment plant grit. Sawyer will also accept screenings, but BPI cannot otcompost screening material. If we select the BFI proposal for sludge and grit disposal, it will be necessary contract elsewhere for screenings disposal. Since only coot[ fie tons of screenings are generatedannually, a ny additional coat over Sawyers proposal would only amount to about $1,000 [0 83,W Based on the foregoing, It 1s my recommendation [ contract with BFI, Inc. I you have any questions of need further Information, please advise. ?D* -2- OEC -10-94 FRI 3:00 Pp Organics December 16, 1994 Mr. James Ring City Engineer 73 Harlow Street Bangor, Maine 04401 PonA^EienEfu aeremircm memo 76T � e sP-yme "'� 7HS-4YY RE! BFI's December 7th Biosolids Recycling Service Proposal near Mr. Ring: P. I 95-5] I an writing to clarify assumptions that were contained in our proposal and respond to your request to consider handling grits and screenings. Jamie Ecker, Hawk Ridge compost Facility manager, and I met with Brad Moore at the treatment plant this morning to respond to the grit and screening question. 1. Grits. We are willing to accept the grits at Hawk Ridge Compost Facility on a regular basis for a processing fee of $47.85 per wet ton, the same price qu ted for biosolids in o December 7th proposal. we would like to retain the option to divert the material to another disposal option should there be seasonal contamination (which is beyond the control of the treatment plant) by inerts such as plastic and metal. While investigating materials handling options at the treatment plant we presented the idea of using the plant's small fork truck mounted tipper carts to load the grits into the Sludge Containers daily to Brad Moore. Brad Suggested that the grits continue to be loaded into the 10 yard Container and the City could haul the one load per week to Hawk Ridge Compost Facility ( CF). Direct hauling of the grits by Bangor to HRCF will work fine with BFI. 2. Screenings. Due to the composition (mixture of organics and man made inorganics) it is our recommendation that landfilling of this material be continued as it cannot be handled in the compost process. ]. Solids content. we understand that the average solids content of Bangor's biosolids is 26 - 27& and through normal operations there will be loads below 258. Since solids contents vary at treatment planta through normal operations, working with an average solids content of 25% is fine. 4. Load size. We are comfortable with a business relationship where the intent is to work together to maximize leads within legal weight limits. Our intent is to maximize the load weights balancing the needs of the plant and the practicality of loading containers. Utilizing the two loading shoots, We believe loads in the 21-22 tons can be achieved. If we are not able to achieve these weights with a 30 yard container we will rotate a 40 yard can in at no additional cost to Bangor. Should one be needed, BFI is also willing to absorb the cost of a deflector on the second Shoot to maximize load weights. This approach nce as the treatment plant iwas ll wresponsive ork based oto excessiven our eweight S issues when e h n we Eo SPARKS AVENUE • BREWER, ME N412 • (207( 9094000 • FAX R0]) 9094057 AUGUSTA, ME: C071522d'W • WATEPVILLE. ME: Mn 872 8163 • S]A]EMDE: (SM 2a? 9SU 95-57 serviced you this spring. Utilizing the =11 off trailers, we now have the opportunity to haul the heavier loads. I trust this information addresseeur concerns. BFI organics can handle the vast majority of the residuals produced by the waste water treatment plant in a long term environmentally sound, cost competitive manner. We look forward to the OPPOrtUmitY to serve Bangor. If you have any further questions please do not hesitate to call. sincerely, David M. Bell organics Manager, BFI of Maine cc: Ralph Mishou, Bangor Brad Moore, Bangor Bob Sparks, BFI Jamie Ecker, BFI CFPY OF BANGOR SLUDGE DISPOSAL PROPOSAL December 7,1994, 2:00 P.M. IN"PRODUCPION 95-57 Brownmg-Fm lvdus4ies, lac Organics group is proposug to mmpm[ Baogers municipal dielge a our EPA award wmviag Ha wk Ridge omwtat Wcity woCudprefer aa east BeaCuitud owompossldogoospwtieve veerrsuslmd Bnvg.oPr oBiu moidextvu6hrecentty wmpleletl bag krmsludge aNdyrecunLLywmpmredwbehillf to e' ekit is thedty. Our Hawk Ridge( post FaaLty u a azare a 6e art fxiMy with 3q mmposdvg oomwft m fully unclosed tunnels. The composting process in mnWlled by eondauaus c®pnler mnvitoring. BFI stands ready to continue Bmgoes bog tradition of towelled sludge Composting L BIOSOLIDSTTIRNKEYCOMPOSTING SERVICES BFT will provide the followwg b am service package: • Two(2)'Phirry(M)Yard Sludge Contu'vers uiW Gasketed Tail Gates • Timely, Profeunacal Servru(oordmation • Modell To Hawk Ridge Comport FacWty • Biosolids Recycling by Composing H. BFI BIOSOLIDS HAULING CAPABH.FTIES IN MAINE • 18 Thirty M) Yard Sludge Comaners • 1 Roll-on, Roll -off Trailer Prapued. • 5 Roll-ou Roa-ofihucls • 10 Professioaa1Roffloltphivms • 1 operations Slatow • 1 Safety Manager • 4 C ower Serria/MiutCh Represeotativea 95-5] IB. BFI COMPOSTING CAPABILITIES IN MAINE 4 Pemo4 FLIITmeSYatf • 6GicamTh , OmnpuW Process Control • 2 Fmm Fmd Leaders • 1 Mins • 1 Smuv and Stac4ivg Comeyar • 1 Mofdtu for Odor Redaction W. BIOSOLIDS SERVICE COSTS A. Onnp fing (disposal): Sap.Mper utm B. Haii*&e s: 5fmrrwalton C. lireming Costs: Noce D. Roll -off Cumunw Rental: Wcluded E Service Commencement Wo wecka from award of cavhaot. V. BIOSOLIDS PROPOSAL ASSUMPTIONS A. All Sl br of Mdse fees imduded. B. bGo®vm biosotids solidsrwtmt ofl5%. C Hauling ms[baud mamaaimum of225wr1 taus, and amivimum d21 tmvspw Wed Porloads less thm 21 wet toms the ha W W g service fee will assume 21 wut tom D. HFf andHmgorwill worktogethu m sri AuW l loadper dry. BF[ umdemtuvds Owe will be days whm 2 bads will mrd to be hawrd. E lam =4 ft City ofwJlwmk Fogethumdevebp mutually prIXeclive WdeuScatim leaguaB toerk responcontract. P. City ofBmgquarterly uarerly msibles o StmeofMzlnpar Fa3valrequired matydea aprrad la waLprovide plasm ematysesofbiosolids for parametvsrwmWedWMauve Chapmr56]b1a parametvs plus Amwi4 Molyidevum, and Selenium. 95-5J EQUIPMENT AND EXPERIENCE QUESTIONNAME In accordance with the specifications, each bidder shall answer the fallowing questions. All questions must be ;^"=we[ed or the bid will not be accepted. 1. Current E at: a. Number of refuse container vehicles presently owned by your organization. Section 2 b. Nameof Uuurmcecarner section 3 c. Amountofinsuranceoneachvehicle section 3 d. Name of Body manufacturer e. Capacity Section 2 L Year manufactured section 2 S. Years of actual service section 2 - h Presentcondidon i. Type of body (mo Additional Ecurrintsm Planned: a. Will new vehicles be purchased for this contract? v b. Type of body c. Capacity 15-50 yards 3 Disnasal Facility a Location of the disposal facility owned by or available to your organization H,wk Ridge Coolest E b. Approved by State ofMaine arid/or Corinzy?(Yes cr No) v.. Approvalor Permit Numbers c. Approved and licensed by Municipality, uin d. Numberofyearsoperating s 11.1.. Page 1 of3 95-52 e. Will the sludge be composted? Yes x Na_ f. Number and type of equipment used andmethod ofcompostingused at the facility. nrinsed Tunnels 2 Front End Loaders �` L Screen 1 Biofilter - Odor Control g. Serwngwhatmunicipalides section 5 4. EEx gPS—: a. How many years experience as sludge disposal contractor? 10 years b. From what municipalities have you provided sludge disposal services? Name each municipality 5 5, f d Hi a. if a corporation, state: Corporacion b. Date when organized 1/25/89 c. Under the laws of what state organized pelavare d. Names of oficers/pdncipals of the firm: s«.a,n 7. Have you failed at any tone to complete a contract? Use, list client and state eocurasmnces. NO S. Have my of your partners or my officers of your corporation failed to complete a contract? No Fso, state the name of the individual, municipality, and give reason therefore. Page 2 of' 95-5] 9. Did your organization or any member of it, when the lowest bidder on a municipal contract withdraw its bid? (-4- 10. Have artyliens of any kind been filed against any ofyour contracts? Give details. 11. M there any umatisfiedjudgments recorded against you, your partnership, or my member of it against your corporation? xo 12, if so, give the some and address of eachjudgment creditor and the amount ofeachjudgment. Page 3of3