Loading...
HomeMy WebLinkAbout1997-04-30 Technical Committee MinutesCOMMUNICATIONS STRATEGIC COMMITTEE MEETING MINUTES APRIL 30, 1997 Councilors Attending: Jim Tyler,Niclu Farnham Staff Attending: Edward Barrett, Randy Hardman, Rod McKay, Bill Lapan, Shawn Gross, Dave Pellegrino Convened at: 3:30 p.m. 1. Revise/Approve Agenda Approved 2. Review Four Communications Categories 3. Review Current Communications and Brainstorm Ways to Improve Communications for Each of the Following Groups: Internal The Committee reviewed the current communication network. Suggestions for improvement: a. E -Mail System with immediate notification, filing cabinet capability, received and read confirmation, forwarding, group broadcasting and file attachment. To go to an E-mail system now would include the Council, City Manager & staff. What technology would be needed to do this? Computers for everyone who will need access, including Council members, and some department/division heads. Fifty staff members and 9 Councilors. A list will be put together of who would have access. b. Software/ScheduBng Software C. Network: Use the existing network and file server or look at a dedicated file server. Committee suggested that as staff is added, financial business should be kept separate. There should he a separate file server to handle the E-mail and the scheduling software as well as document scanners. Everyone would need to be using the same software (word processing, etc.) d. Voice Mail: Most important consideration with voice mail is that the public is not speaking with recorded messages. C. Pagers f. Fax Machines: g. Document Scanners h. Cell Phones (P.C.I. Technology) Special Interests Public Other Governmental Officials/Agencies 4. Prepare Charge for Communications Technical Advisory Committee