HomeMy WebLinkAbout1997-04-30 Technical Committee MinutesCOMMUNICATIONS STRATEGIC COMMITTEE
MEETING MINUTES
APRIL 30, 1997
Councilors Attending: Jim Tyler,Niclu Farnham
Staff Attending: Edward Barrett, Randy Hardman, Rod McKay, Bill Lapan,
Shawn Gross, Dave Pellegrino
Convened at: 3:30 p.m.
1. Revise/Approve Agenda
Approved
2. Review Four Communications Categories
3. Review Current Communications and Brainstorm Ways to Improve
Communications for Each of the Following Groups:
Internal
The Committee reviewed the current communication network. Suggestions for
improvement:
a. E -Mail System with immediate notification, filing cabinet
capability, received and read confirmation, forwarding, group
broadcasting and file attachment.
To go to an E-mail system now would include the Council, City
Manager & staff. What technology would be needed to do this?
Computers for everyone who will need access, including Council
members, and some department/division heads. Fifty staff
members and 9 Councilors. A list will be put together of who
would have access.
b. Software/ScheduBng Software
C. Network: Use the existing network and file server or look at a
dedicated file server. Committee suggested that as staff is added,
financial business should be kept separate. There should he a separate
file server to handle the E-mail and the scheduling software as well as
document scanners. Everyone would need to be using the same software
(word processing, etc.)
d. Voice Mail: Most important consideration with voice mail is that
the public is not speaking with recorded messages.
C. Pagers
f. Fax Machines:
g. Document Scanners
h. Cell Phones (P.C.I. Technology)
Special Interests
Public
Other Governmental Officials/Agencies
4. Prepare Charge for Communications Technical Advisory Committee