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HomeMy WebLinkAbout1998-03-25 Technical Committee MinutesTechnical ConnMttee Meeting Minutes March 25, 1998 Staff Attending: Al Douglas, Bill Eastman, Bill Lipari, Ed Barrett, Jeff Russell, Amn Larson T.J. Martzial, Dave Little Personal Computers Local Service Vendors -After the last meeting, it was determined then the Committee would check with some of the local vendors to get some inbureation regarding response time, call- back time, how many service technicians on rote, hardware, what are may certified to repair, are. Al gave the Purchasing Department six questions, as yet the questions have not been mailedout. Al will Mew up with Purchasing. GwdeWies and Minimum Standards - Persond Computer llardware& Software Policy: AI asked some of the Committee members to look over the information handl out a[ the last meeting. He has are received any feedback at this time AI fools the guidelines need to be customised for the City of Bangor. Bill LaPan explained that the package software may be all, or parts of, Microsoft Office 97 purchased for the the server, whichever the vendors' propose as the most ecommical way. Bill monitored PowerPoint because Community & Economic Devdopmmt and possibly other departments may have usefrrit, asit is a snougtool for presentations. Thisinformationwas gathered by Bill Earner and AL first is the software, indicates how marry word processing users (58) we have in this building, spreadsheet users (39), we have two database users. Ed asked what the asterisks represented under the numbers. The asterisk under the Routines represent both warrant licenses needed at City Hall and the second (larger) comber included remote sites. Ed asked if me School Department is on Macirnosh, or do they have IBM equipment and would they be interested in getting involved in this setup. Bill replied MM equipment Ed will speak withEllen to son if there is any interest from the School Business Manager. Exchange is your o -mail, Outlook (works in conjunction with email your calendering and scheduling Monsoon Windows HT will be the Operating System. Other software needed, covvmmicatiovs, unattended backups arm security. Security will be looked with regards to Inernetwasmat City Hall. We don't want anybody from the outside coming in, m security is a very critical miner. It is felt that when purchasing a sorer, it should be a certified server, i.e. WindowsNT server. There are 13 additional network connections required throughout City Hall. There are 29 existing computers Chet would require Wmdows95 upgmdemordertoutl etheamommedofEwsystems. Wmdows95willovemmear*,Iumg Wmdows 3.1 has out Nene. Bill pointed mtthat them are a lot ofusers within CityHO that will utilize Neh PC's subtly for E -Mail and germander. Staff dcesnothaveafimrfixon thereplacwnemnumbersasyd Amtherrec=mdaionis OWwhomupardeipatesin Ne UP process is physically involved in Ne site prep. There should also be a preliminary implementation drawn m conjunction with Ne in-house resources. For installation and implementation, staff moonmends experienced WindowsisT people. Basically all vendors giveathmx m-sitewarmnty,butonethingtomakesureoffstheresponsetime. Itwas agreed that the goal would be a4-hour on-site response time. Technical education should be included in the project on the WirdowsN server as well as the networking to the server and ted adavrusuation Bill would like to see a trainer be educated so there is an individual to go to when there are problems_ Bill included information of a brief estimate of rumors sites and of ths additional network user become fiat would be needed. The additional application users are primarily word-processing users throughout the Nursing Facility and some other departments. There are 44 computers that need to be upgraded to comply with the year 2000. Depending upon when Phase II is put into effect, staff will need some means of additional wmrmmdcadons linked with the outer parameters of the City; if there are 2 more dozen users added, there are only 10 lines coming in. Ed explained that the cable company issmrtingtoo mlmCt the fiberoptic echo intheir system. It is hoped that most ofthis will be done by going into the fiber optic connections. a will ask Jun Ring to get in touch with Bill Eastman and get him involved in the discussions. Pd feelathet [least step ie devdcPing coax Bill commented that daregardng the quantity, of new computers needed and the upgrades, the amount needed would be approximately $100,000 - $150,000, depending on the file server and the cost for the network connections Ed asked for something in writing including breakdowns. Bill felt that the only difficult portion would be the quantity of new computers and upgrades and suggests keeping it as a separate amity and not as part of des office automation, E-Mail, file server project. As soon as mvvbers are put together, Fd would tike to set up ameeting with the Strategic Committee. AI asked for questions, wormers, suggestions on ted mothers of users or if there is something additional to be discussed. T.J. wmmemed that originally it was discussed to comet[ the Council to thenetworkthrough Imp tops and asked if this is still a consideration. Bill explained that drat will be for Phase B. Ed explained that since the City Manager's Office has been put on the Internet, there is a lot more communication done with the Council now by UMad and a lot of the Council already have equipment a[ home and in their oBcea Mon Larson asked if in the long no would it be more cost e6ciem to think about getting a mass price fm ted upgrade; had drives, etc., or would! it be better for the City to unions the number of new computers that we going to be purchased and have them set up from the beginning and eliminate the persomd time of having to question which computer needs what and troubleshooting? Bill wmmemed that this question is diffcidt to answer mtil the cost to upgrade is known. For the rmn meeting, the Committee will look at software policies, minimum standards and guidelines for procurement of personal computers. Vendor information drove Purchasing should be available at that time. With no fiuther business to discuss, the meeting was adjourned. NEXT MEETING WILL BE HELD ON WEDNESDAY, APRIL 15 AT 8:30 A.M.