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HomeMy WebLinkAbout1998-03-11 Technical Committee MinutesTechnical Committee Meeting Minutes 3-11-98 Scoff Attending: Al Douglas, Dave Utde Jim Greer, Bin LaPan, Bin Eastman, Brad Moore, T.I. Material, Edward Barrett Meeting endeared at 8:30 am Al is putting together numbers of those who may need an upgrade, may need a new machine; and network connections. This will be able to give a me figure on what is needed (estimated). The items on phase I, such as the cost ofhowees, the cost to buy new hardware. cost to extend the network cables, and the year 2000 compliance are items that are actually in progress. Recommended PC list The Committee has talked about the diff"mat packages available. Seven different turbines were produced from an haemet site, which is based on market share. The minimum standard fist needs to be looked at when deciding which machine will provide what the Constituted is looking for. Bift a nwouldliketosmthelinnanoweddownto2or3 machines and asks wart kind of other than telephone support, what kind of on-site warremty, is included in these vendors, which should narrow the fist down. Does the Committed look rt IoW vendors that are cettfied to license these machines or look to the actual manufactmefl Al thought the approach should be to find a local vendor. Ed Barrett pointed out that if there is someone IoW who is factory certified, that's 0 that is needed. Al also included a bidder's fist. Purchasing provided a fist of local vendors that we on the bid list that the City has done business with and sell machines, provide service support. The fist includes only those bidders in the area now. BBI LaPan asked if this is Ne list of Nose that are going to be receive the BEP for the server, software and PC's. Al anticipates that this could be part of the bidders Est. Ed asked if it is possible to find out from Nose on the fist what they sell and who does if they are factory certified. Al win get the information together from Nese bidders. Ed will ask Dave Pellegrino to do some research on the differem companies to find out what they sell, what their factory authorizes to maintain, bow many technicians they have, what kind of response times they are wiling to guaramee, etc. Once Dave finds out which machines really can support warranty work on the PC's, Bin L an would Eke to put together a file server list. AI found out that WindowsNT and Microsoft Exchange have had upgrades recently. He called three vendors to ask if it's required that you have W dows95 to use this software and two out of the three said yes. Bill LaPan feels that after the system is in and everyone is up to W dows95, fiat the upgrade to Wmdows98 wait until everyone is on Windows95. Al asked if anyone sees or hears anything about Wmdows98, get the information to bring to the Committee. AI mentioned E-mail policies, Internet policies and software management standards, which should be looked at is in the near future. AI gave the Committee a copy of policies from the City of Portland. Bill LaPan explained to the Committee that Information Services has a curtailment to the Finance Director that they are coming up to year 2000 compliance, as to who isn't sod who needs to be, by April 3. AI asked Commerce members to look over the information he put together and give some thought to the policies, and get back to him with comments and suggestions for the neat meeting. AI pointed out the Committee that as he has spoken to people in the building, he gets the feeling that it is going to be a smoother transition that thought. It seems that employees are looking forward to the new package. With no further business to discuss, the meeting was adjourned. ..>,. ' The next meeting will be held on p Wednesdat, March 25 at 8x30 a.m.