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HomeMy WebLinkAbout1997-12-17 Technical Committee MinutesInformation Technical Committee Meeting December 17, 1997 Committee Members Preserm Al D-1ou as David Little, Bra Moore; Others Present; Edward Barren, Bill taPan, Dave Pellegrino Meeting convened a[ 8:30 a.m. The goal of the Technical Committee's recommendations Is when the word processing, database and spreadsheet programs are chosen, everyone will be on the same system. No one will be permitted to upgrade anything on their current system. When choosing the server consideration needs to be given to size and if the server will be able to handle the additional capabilities after the new cable provider installs fiber optics. Eventually, when the City receives access to this system, every computer in the City will be on the system. Ed Barrett feels the first step in developing an overall approach Is a description of what is being proposed. Phase I would be identification of who will be on the system and what needs to be done in terms of bringing the system up. This will include the con for original number of users for licensing, the cost to upgrade hardware that won't handle the system, the cost to buy additional hardware for people who should be on the system and the cos[ for extending the network, cables and any other communication equipment that is needed. Phase It would be looking a[ the various other areas in the City and deciding how to extend the system to them. Ed brought up the procedures and policies on purchasing the PC's that people need. One of the basic principles to be followed in purchasing Is that It have local, knowledgeable service. There should be some kind of criteria set up as to what the baseline standard should be. It was suggested to narrow the vendors down to possibly three and keep it to that. Dave Little asked if the needs of the Councilors will be incorporated into Phase I. Ed Barrett stated that once this information is documented, there will be a meeting with the whole Committee showing the immediate steps to be taken. Action Items: 1. Investigate other E-mail packages 2. Further investigate what server is best 3. Finish gathering information from departments including PC equipment, which machines are capable of handling the software produce being recommended, the users hooked Into the system, and the applications that are being used 4. Bill laPan will put together minimum specs that must be met for all computers purchased. S. Come up with the top 10 vendors and narrow them down to 3-4 that may be used. With no further business M discuss, the meeting was adjourned NEXT MEETING JANUARY 14, 1998 AT 8:30 A.M.