HomeMy WebLinkAbout1992-10-06 Municipal Operations Committee MinutesCoaici;r.n< Piet[ Ibn Saucy Sa,e sail
Btt.r£ Pr6sent: EtPard Bassett, Soe MCP , Sally Tlr�, Q% le.Tlietiaalt,
Austin R Ilyr ares lti;Rrnra, RdrWy Nsainart• N�tY-A:me Clialila
1. 1Te ass�/Mark ' Plan
Mark w llman of Plan wftich Le
had prepax� ro mazl�t I..a advartisiug• After xevieu aM sue ri: m+.=Bion•
tide Camdttee appy the narlretin4 Plan arci augmdzml Mack t9ellman and
City staff to Proceed..Aa you will recall, thfa is the plan to sell
advertising on The ars. -
2. Cblf Course Pees for 1993
We Ttmdault preserted a proposal for foes for the Surer mmicipal
( if Curse for 1993. His xammeMatiora 1ncLv$d: maim ining the
ouaent medsxship cap a< 260 including 32 juniors. Please rote that
this cuamtly ewers 342 separate individuals duo to the couple and
fondly nart ships• Mr. lnertarilt also xec that 1993 m ships
) op� for Bang@ residmK and taxpeyers fun 0.Kmer 15 to Hovanber
15, 1992. Ouri+ ra;= period, fMivldala wishim a vmteership would gy
1/3 of the total roaobershtp rust darer. An additional 1/3 would ba due
Psbm lr 1993 cosi the fired 1/3 by YA 15, 1993. ID . $9miault also
irdicatsl that priority ruuid be given to Bangs residmrm eAw held
mmberstipe this year. After Hwembes 15th• the reuairdrxl umsberahips
exvld ba opened up to-rmidmrc rue again, Pr ity would be given
to those con-resitlenf Mm tad rnmisxstupa this 3'ear. '1Tera vis sure
discussion of this nmbershfp �paTerm';"ly as it xelatsd to the
procadnm which wind be used. ' Caaaittee appraus ma+,n� ttxi
�hip coP end giving P ity to Ben9re' amidants.
Other fee reovmendatimis 3mlu % dncrea the 9-lnle maidng special
on tta rev 9 £xw $6.00 to 51.00; contimliW tl probes of providing
tw £xee plays m the new 9 for all nmbershd Pafd m full except fex
jmdorw; otimuklt�g tM 9 Mie and 18 Mle im play ticlrets m the new 9
for resddeats � to las usage; in¢aasiig season cart tvr t few w $125
while continui. the daily cart flail fee at $6.00; elimuating the $1.00
green fee dladvnt for residents: arxi increasing ryemr i. as $1.00 a 98
that �.
'hn C®:aittee's discussion focused m no issues, the $1.00 gremr fee
disttwt for' xesidmns and the general $1.00 aacss the board in¢ease in
gremn fees. m rely d w elimtnatlM L $1.00 9e L� dfscount for
xesidem, City staff iatica that r ass m admiaist Ut ProblEm
Eot tlmi. oECP residents or taxyxiyers wM tad the paid tM £v11 yem;'s
fes would raaLize later that they ems dre ttre $1.00 discwmt and mtum
W tla clubhwse and regimt dt. It las been our policy at the Col£
.. Course to rot give the dismvR once the g� fee has he=re laid. In
arHitico, time refs;^a ares difficulty 3n astan;i:h: that m
i;dividual Ss eithet a xesidmt s a taxpayer. Affet diecusadon, the
C®mittae voted to cwCinvre the $1.00 green fee diacoimt for residerts
.�ly in Ugof the proposal to i;cceaee gimn Fees $1.00 aloes
tie Losrd.
play :.rA.='ten rFaen fees $1.00, t Caadttee guestio i wtatier a "
this increase vms essential given the cogent ymr's performance of the
Gal£ Course. Siff respon3 Unat Bann MnN. raoaine at Ue low ed of
tie local golf matlret and that we face some significant capital inPtwe-
mant requ< emits ager Ue next few ysats. Staff also pointed out that
green fees had not been raised for t omen } .ax, affi tlat tM
c nsultsnts Mn teviaed the Golf Coutae + ated Uat it was essential
that periodic mall iBatme® be adopted to insure adequate r ues for
ate Cause not only now lot in the fudge. 'IDs C ttm as readrald
that na�y �atlng cost for golf muses are iusreasing faster
Uan rewatss. '4e Comfttm app roved Unix increase.
'IDs oral. recaae &Uon for fees for 1993 rres to fncsease aaob setup
raise approximtely 108. T4us again, is in lien with the
x tions. As you will .e -.t 1, agar casemad U at
idivirLnle w1Ua �ps played approxlmtely 408 of the ronuds at
Huapr ten•"+ Mnae Providing only 258 of the tevsme. This was one of the
reasons why a sarbss p cap was Proposed. In addition, the COoSU1 ants
did re� that we ambos to increase ^s^^erss rotas to P� a
xassonable rat Much also insured some cap on =bso3St in mavhershfpe
thmugl the con ty. TT L easm wra apXr -
Stf£ also n, tend tM effect of Lbws ircreeses on the estLoatsi
rewaxes for the mlf COutse. At the prasent rise, w love budgeted
app'"" y $444,000 in reue.v,e for the Golf Coarse for M2-93. with
the new moss, we mtimxre flat. this will incrmse to $465,815.
Pineay, staff revised the pmyees of the em pr h5anicipal GLl£ [burse
nwa: t g plan for 1992. Again, as yea will recall, RES d that
Ue City eobark on a rar)mtL Plan for the Golf Gbutm. using the Past
ymr, we haw spent appmximat y $4,260 on vmrketirg. Effort Lel ie:
3vprarerl signage divBting irslividnals to tie mase: subscribing to Oso
Call, the GSmtsr sa gor Ards Arts, IDttettalrmv3na and v ars lns a
drones Phwe (Aside, which alias idivld mals staying at m'R81a through
Use arm to assay access info Uon regarding activities in the area
irel ding tte Golf Goatee; an ad m of (knmsrrs abn¢ian
GOLis; a series of ads In the Bangor n y Bae whish included ads
aroomizi g seasonal rates and our early bird special: adv¢Y3 in the
m Golf wageziner Golf l4awa in Halifax, Bova Scotia: and On (burse in
the Halifax W Limited; f Y, we have Prinmd motel cards
including schelules of fen which haw baso distrilumd to all of the
local hails. Tie zar� plan for 1993 is cue y bai g developed
and will be Ptovidd to the Council in Ue mar future.
'Ilse Canaittse caq� Lyle 'Bieriault, DL:ector of Parks and
and Anson YzLll y of tie Golf Cootie, on their pvesantatton
ad tine id'�tion Presented on their marketing Plan.
3. Marification of t in 1 Rales
ad Rogulatiais
she qumtion has tsantly baso raisd mcaonLg staff's :.._..p�
of dupe.*nn.v as it is nefeaed to in Ute pr Personnel Roles and
legulatiois. Tie defLdticn of - .+.tet^ has been talon fro the
city's Cade of Cadirmncea. u some irnawrc these delxrtrtert scopaae
a amber of divisions which are fairly ',rude andem and which, in erns
inewoes, operate Exam different locations. 1be concern, obriouslyr is
Mettsx the defi tiro of department ie ton broad and would preclude
oth¢whse qualified imdivdduals from emplcy In certain areas. Fox
example, the Public Services wpvrtma¢ is made up of RnUineery ,
pec fn City Dell, Ula Pubh.fc 6br1s Division, located at the airport,
and Uma Wastewater 'mreatnmt Plant dfvi5ion located at Uma Westerman
Treatment Plant. 'hese three divisions are fairly mtonmws even hough
thry cio all report to Sim Ring, the Director of Public Services.
City staff recrnsveied that consideration le given to a fuxttar bxasl�ran
of the erg=tationsl units cavexed by Ute n spotiaa policy. T4ds vrndd
be lased upon consideration of the independence of the maximus divisions
within a depu4isR including their physical location. Staff also
recamenuled that should such a change i place, the rule continue to
prem+*:t hiring anyone w tMn the moxa depaxtirent w is related to the
Deixritmant Director.
dbe Crnmittee dirate] staff to core hack with a specific sadificatfon
which could be xevic M and a epi .
4. Couucll 2-457 "Diractina Ci to RaWtriCt Private
Vehicle
TTds item was refeavl to Ue kt=icipal Operation C ttea by Uma full
paved in order to resolve the question of l lad locbd property
owners would ohne+^ access to their property. 'IIs City solicits
xecmnenrkrl that the ordm be trended to authorly staff of the Public
Fbrka Dep n t to make anxazngmenrs with affect ti property owners for
The Cmmittee di vat this for a paled of ti>D°, mi
rmeeor l that the int be c wa d to xead that tin Director of
public Sexvicm or his designee woultl terve the authority m arrange fpr
totems to the property. The C rloee then approved mdificatten and
xecunoaWed it to the full Council.
S. Council Order 92-465 "Crnc Uon of Elatfan officials"
City Creek Russ F w a appeared before U C tree to discuss the
pmposeti a__f y, Ude avpidsnt is caul because at times
= poll workers who are cutmently Paid a flat mite vork sufficient haute
that they may rot teceive Us fed x minimum rage. % a result, the
Orrla' provldes for paying ballet elm]¢ the ndxd=mi wage, wari clezla 50
cents above mini=m Wage, arch watt'ans $1.00 per lour above minim= wagaz.
Ttda Otder was .approved by the Camdttee awl xs to Us full
Ccocir for adoption.
6. Distmesian of Folies tateatment Z9 fwtim vs.
Pamtimfat
polios Chief Randy Heahman appaaretl before the C rtaa to discuss
Departnamit's cuuert r leptons systm aM the call distribution syst
which nommlly mammas calls c®ing fran Ude public on rao-®maga cy
]rose. Chief Bazxbmn indicates U t e dep=tnt cuaartly has h
lines. Of the rmaaining lines, 5 are tied to the Department's published
con-ermayacy comber. Tltese are the I i t3nich are anew xai by the aall
disthibzr7r. Publisted n d:ecs exist smpamtely for Parking
and I ve divisions.
Ifs pepacrosnt went to the call distribution systema when a dispatchers _ v
position was ellmiaatsi m last year's budget.
At the prevent thee, the Department rexiver 700 calls a day. of these,
708 k be w they wish to speak anti dial di t1y to that indiv�
or work mut. Appiorzimately 30% of the calls creme through the published
mmber a i are rot specifically directed by the caller.
Asoantly, the drrervlent has held sma discussions with the pmv£der of
the telephone systemn. Thou systemn cen ba modifie<t to allow the mm one
which are cuaentlY ansoemr i h' the call disttibutinn systan to ring
directly into dispatch. Unser the new cyst®, if LT dispatctrm_s are
available to anewet the phone earl not tied up on an eaeryercy ca11, they
will ar rat earl dirmt the caller. If they are busy, afret 3 ringer the
call will be answered by the call diatribation systema which will first
bell the caller that if it is an � sitmtion they should hang up
aM call back on 911. Otherwise, Hwy axe to wait and sausxnz will answer
the phone as gaickly as 1 ible. the cystan will thorn periodically rir^'1
back inW dtspar h to zaaiM disEatch that Gere are calls u®fttng aM
Hie calls will ba ansered in the Onset in odaiah they care in.
IR the Chie£'9 em:n'rm� th1G CIW ]e LI p[aCt1Ca will aihld]9T � C£
the
object
to ba and muir call mocut hatE bean receival fmn irulividusls .
atoato taxing their calls xwtea through a call disttibatim syst®.
atw bmaittee auGorlved This cieiale.
We have bees mntactad by the state of Maine ami off d a supplemental
immrdzation grant fined by the 26iera1 �t tc assist in
p ochcol age 1mnuLLs tiwre. W:il.e Mauro is at or above the natiaal
average for 3n school age chiLldr®y Havre rains a proMien
m pre-school child . This grant 3s desigeed to arWrees that problmi.
4 will be ne additional bast to the City, with this greet pickup up
the full met of the prvgran.
ah a Gmnittes rawmvrlmi to the full Council that this grant he
accepted.
B. 5alection of Citv to the
Thou C ttee briefly discussed the sed tion Of to serve
on the County Budget C ttee. lbe C ties ruminated Coumf.lor JOM
Bragg, due to his prier service on the Canty Camdavim, ami Councilor
Marshall �, due to his service on the bulget mmdttne last yi+ar.
This wan apps by Hou Cmmittee an xa:arvaeiad be the fall Council.
9. &lrecutive Session: Gr'ievmce FSesrbw. This ftaa was pcstpo tc the
neat P nicipal Cperatione Camditee on October 20, 1992.
F4aucipxl a p/D
Cctdsr 6, 1992 a 4:30 p.m.
advertising , P� � YI^ '"off ✓nT` '
1. Tae ass - � UUU
2. Golf Ccurse F - 1993 p 1 w4l� t,b ..A -
3. Cla Uaticn of •'te r•• In m.ie 2P (Hepoti®i) t�iso:mel. m:lee ani
IAIW .
4. Ca a Grder 92-457 'Directing City Msne9er to %strict Private NV Mr
Vehicle Prc as fn C9lt^`^ CSty-awred Pimerty
S. Cw a Order 92-465 "C�tion of Election Officials"
6. Discsssfon of Pol tcg,f rtwst'1zleFtirnie Syat®
pacep imtist
]. S1:pplen-n ➢neadMa
9. � 6EES : (S'levazce ➢earing