HomeMy WebLinkAbout2012-04-10 Government Operations Committee Minutesr
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Government Operations Committee
April 10, 2012 at 5:00 p.m.
Minutes
Councilors: Weston, Hawes, Blanchette, Longo,
staff: Conlow, Farrar, Willette, Erman, Jarvis, Gendreau, Ledwith
Others: Michael and Melissa Smith -Towle of Smith Towle Group, Inc.
1. Bangor Municipal Golf Course/Restaurant Lease
Tracy Willette, Director of Parks B Recreation explained that the current contract for the
golf MUM restaurant lease has expired. Willette's staff has received three proposals
from qualified vendors; Fairways Grill, (which is the most recent operator) Hero's Sports
Bar and Smith Towle, Inc. One criteria that differed in each proposal was the amount
of the concession fee paid to the City of Bangor. Fairways Grill offered $10,000 over
the three year contact, Hero's offer was $15,750 and Smith Towle Group offered a
total of $16,500. After careful consideration and review of proposals, staff is
recommendin excepting the highest concession fee offered which is that of the Smith
Towle Group, Inc. Willette and staff met with Smith Towle and felt confident that they
will provide new opportunities that will compliment the entire golf course operation.
After questions and discussion among Councilors and Willette, the following was
concluded:
• Revenue: A Periodic review of the concession's gross revenue (not profit) as R
relates to the CM1y could be helpful in determining future success of both the
restaurant as well as the golf course.
• Eggl2mee : The new tenant is given a list of equipment supplied by the golf
course and available for their use, They will also bring some of their own
equipment depending on the menu.
• Lees: The fee that is paid to the City does not include the vendor's utilities, fuel,
or costs associated with the beverage service carts. The tenant is responsible for
those costs above and beyond the rental fees.
• CQ : The length of contract is a "Three and Three". At the end of a three-
year contract If both parties mutually agree, they can continue that contract for
an additional three years. Parameters can be adjusted at that time if need be.
If there Is dissatisfaction with the vendor, the City will go out to bid.
• Willette made it clear that choosing a new vendor is not an indication of
dissatisfaction with Fairways who had been the vendor at the golf course for the
past nine years.
Weston moved Staff Recommendation to Council for the City Manager to sign a
contract with Smith Towle, Inc. as the new vendor at Bangor Municipal Golf
Course. The motion was seconded and au�tetl.
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2. Harbor Update and Revised Dock Fee Rate Structure
Willette introduced Harbor master Jerry Letlwith and Debbie Gendreau, Parks and
Recreation Supenntendent. Willette explained that transition of the management of
the Harbor has come to Parks and Recreation. The Staff has been looking at the
Harbor Operation to observe updates that may be needed for the upcoming boating
season. The rate structure as well as the current rules and guidelines were also
reviewed. Willette directed the group to the TV screen displaying an on-line
opportunity that has been created on Bangors City website. Under Harbor, an on-
line request can be made for reservation space at the dock. Willette took the group
through a tour of the new sites. (` f
Responding to a question posed by Council C r Weston, Willette described that
previous to Parks and Recreatlon nlanagm a Harbor, the Dock Fee Rate Structure
went through the Harbor Committee, th forwarded to Council. The current rates
were approved last fall, before Parks a Recreation took over management.
Gendreau further explained that the b' gest adjustment to the rates moving forward
is with the Long Term rotes, 26 to 90 rental category. The new rate structure will be
easier, faster and more standardized than the past. Willette recommended that we
move forward with revising the current rate schedule to meet these goals.
Councilor Longo moved Staff Recommendation te forward to Council, the motion
was seconded and acpe6ted.
Skate Park Update 'rte
Councilor Hawes asked Tracy Willette r an update on the Skate Park. Wllede said
that the City had itlentiFed a parcel City owned property between fleet
Maintenance and Bangor Radiator f r a new location for Bangor's Skate Park. Thus
far, a former Public Works Garage as been unearthed and exposed a concrete slab
that Is In good condition. The Skate Park Group (Black Bear) is having a work day
at the location this Sunday. They are very enthusiastic about the project. The hope
is to have the Skate Parc up and running by mid to late May. There also is possible
grant funding for crossings and sidewalks in that area for safety. Weston added
that the state has additional funding for crossing lights and a crossing guard in
places of high traffic.
4. Dog Park Update
Councilor Blanchette requested an update on the Dog Park. Willette responded that
currently the dog park group (Forest Division) has been working in Essex Woods
planting pine trees. The group Is attempting to obtain enough funding to start their
grst dog pen and fencing. They are doing well with donations thus far and Parks
and Recreation will continue to work with the group to reach their goals for Essex
Woods Dog Park.
Adjourned at 6:05 pm.
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