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HomeMy WebLinkAbout1985-12-13 Finance Committee MinutesFinance Committee December 13, 1985 at 4:00 p.m. Minutes Present: Councilor Arthur Tilley, Chairman Councilor Larry Willey John Flynn, City Manager Ted Jellison, Finance Director Dave Pellegrino, Purchasing Agent 1. Review of Budget Proposals. Councilor Tilley indicated the Committee would like w formalize a standard approach to the budget by January and had submitted a man ro the Council and City Manager outlining sane ideas for the approach. Some particular points he mentioned was itema which are considered a budget reguirenent but don't require a cash outlay, surpluses carried forward treated as income when it isactually a transfer of figures. He felt the Council should he prepared to make sake hard decisions the first of 1986 rather than waiting until May or June at budget passage time. The City Manager indicated the ministration needed a general mnosmus from the Council in preparing the budget regarding increases, decraaces, salaries and the tax rate. Tilley felt that the Counoil should definitely give the staff direction as reguested by the City Manager's mew. Tilley asked that a copy of each Counoilor's maro, which is due an December 20th, regarding the budget process, he forwarded to all City Councilors. Tilley said he was going to request the Council to set up a Council Research and Review Committee or group to review the way cash and reserves are handled to cake back to the full Council with reec mendations and should get these things decided by no later than the first week of February. 6y the and of December, the Council should have the Capital Improvument Project budget, which has a long range impact on the budget, for both City and School. Willey discussed the process of a timetable for the budget and would like to have the Finance Connittee make a recommendation to the Council Chairman regarding this process as part of the Council's plan of action. He suggested a Council Workshop cession in December after all the input has been received by the Council, and felt the various sub-pmmittees slwld deal with specific budgets for the specific departments they are involved with and the Finance Committee mule pick up the ramainieg The City Manager indicated the staff needed guidance fe<m the Council as to which programs, services, tax rate, percentage increases, etc. before the budget can be put together indicating that all numbers should be complete by early March. The School Department's budget will not be submitted until March 10th. If the Council will give the sub-mmmittaes — - more authority in a general scope marcor for the budget review process, it would eliminate the staff meeting on two occasions with the Courcil. The Manager indicated he wouldn't need the sub cannittees to meet with department heads prior to February. The Council can still provide input to the Manager in the wantime which can M passed along to the staff. _2_ It was suggested the Council decide on a Workshop Session data when they meet on the 23rd. Councilor Tilley asked the City Manager ro come back to the next Finance Committee with ideas as to the budget process as well as copies of materials received from the Council. Willey suggested that the Wakshup be, held on the 27th at 3:00 p.m. 2. Bids: a. Sale of Vehicles and Equipment. The Committee spread to sell the surplus vehicles and equipment to the high bidders, as follows, and to reject all bids for the arbulanoe. Air compressor Vafiades landing $ 77.00 Generator Peter Burgess 12.00 Steel ladder Silver's Inc. 62.00 Pickup body cap Albert Trott 75.00 Garage door Raymond Gamer 100.00 Truck rack body Norman Maddocks 101.50 D-6 bulldozer Thi1bodeau Construction 2,100.00 BuNtle wheel balancer Peter Burgess 28.00 Toyota pickup truck Norman Madel cks 1,301.50 Ford pickup truck IDu Silver 6 Sons, Inc. 505.00 3. Authority to Negotiate for Ambulance. The Committee authorized the Purchasing Agent to negotiate the sale of the ambulance at a substantially higher amount, which will be subject to Finance Committee approval. 4. State of Maine - Economic Report for Committee. Councilor Willey tad a copy of the State of Maina's &»manic Report for November. The City Manager will check with Fd McKean to gee if he es the publication on a regular basis; if so, Willey would like a ODD. The City Manager indicated he had been invited to a steering committee meeting by Dr. Arthur Johnson on December 19th to discuss a plan to implement the strategy and guidelines which the 'Trustees have set forth. Willey will also attend. Adjourned at 4:35 p.m.