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HomeMy WebLinkAbout1984-10-22 Finance Committee MinutesFinance Committee October 22, 1986 at 6:00 pa U - - Minutes Present: Councilor Jim Cox, Chairman Councilor Men Jordan Councilor Arthur Tilley Councilor Tom Davis John Flynn, City Manager Ted Jellison, Finance Director Pete Burgess,Motor Pool Director Dave Pellegrino, Purchasing Agent John Frawley, City Engineer Hod Money, Community Development Director 1. Community Develomment. The Committee unanimously approved the following as presented by Rad McKay, Community Development Director: 1) a property rehabilitation loan at 89 Center Street; 2) a property rehabilitation loan and a deferred loan for rehabilitation at 150 Court Street' and 3) a property rehabilitation loan for property at 122 Pearl Street provided that the loan be secured by a second mortgage and that the applicant secure the additional amount of funds required for the rehabilitation. These funds are to be escrowed with the City property rehabilitation loan. 2. Council Order M-335 'Transfer for Pro-Naire". Me annitee agreed with the Council Chairman's recommendation that this Council Order be continued to the first City Council meeting in December. Chairman Willey bad indicated to the City Manager that the University of Maine and Eastern Maine Development Corporation have provided in-kind and cash services to Pro -Maine, Which Is attempting to secure some private financing. 3. Council Order 86-368 "amendment to E.C. Jordan Co. Contract - Industrial Pretreatment Study. The Committee recommended passage of this Order which authorizes the City Manager totorments an amendment to the E.C. Jordan contract for the industrial pretreatment study. Me EPA is requiring the City to do some additional testing which will require an additional $2,500 for E.C. Jordan Co. to undertake this analysis. The project 1s eligible for 75% Federal and 152 State reimbursement, and a request is being made to the Department of Environmental Protection for an amendment to the existing grant. Finance Committee 30-22-84 Page 3 b. Fertilisers and Fungicides. Award wasunanimously approved to O.M. Scott and Sons, the only bidder, with the same prices as last year. I. Tires Tubes d Services. Award was unanimously approved to A.J. Cole Tire Tubes and $ ,393.60. J. ke Control Chemicals. The Committee unanimously approved the rock salt bid to W.R. Sbortleff Co., at $28.40/con; anhydrous calcium chloride to N.S. Chemical Co., at $325.00 pax ton; and area to W.R. Shurtleff Company at $251.20/ton k. Radio Pqulpment for Police Department. the Committee did not approve this bid for 4 portable two-way radios and 2 mobile two-way radios from Motorola at $12,281.25. Councilor Tilley questioned the bid being awarded to Motorola each time and indicated he would check and have other potential bidders get In contact with the Purchasing Agent. The Committee also asked for a list of radio equipment that has been Purchased since 1900. 6. Runway Surface Sensor System. The Committee recomeaded award to Surface Systeme, Inc. at $94,103. 1. Flow Blade Modifications. The Purchasing Agent explained that because of installation of the centerline lights at the Airport the plow blade bid has to be modified. The six modification kits can be purchased from the prink Company of Clayton, New York for $4,120.00. This is Part of the Airport Improvement Project which is at 95%-5% sharing project and the City could absorb its 5% by installing the blades themselves. The Committee unanimously recommended approval. 8. Paving Contract. The Purchasing Agent explained that under the tin bridge on lower Main Street that Lave Construction bas to grind up some of the asphalt there w because of drainage problems, which will be An additional $3.500.00. This was brought to the Committee's attention because it wasn't specifically in the original contract. He also indicated the Parking lot and driveway of the 14th Community Center will be paved at $8,000. Me Committee had previously approved the transfer of the $8,000 it= the Reserve Account. Committee adjourned at 5:12 p.a. W Finance Committee 30-22-84 Page 2 4. Council Order 84-369 "Contract with Edwards 6 Kelcev Inc. for Engineering Services at This Council Orderould authorize the City Manager to enter into a contract with Edwards s Kelcey, Dr. for engineering services related to the design of improvements to the Airport's Domestic Terminal, the installation of Airport signing, the extension of the cameras ramp, the installation of a blast fence and security lighting at Elk. The contract is subject to approval of the FAA and MOOT. The City Manager indicated that while this Item had not gone to the Airport Comittee that members of the Airport Committee were in attendance for 'presentations made by the various architects and engineers and wee part of the consideration for selection of these services. The City Manager questioned the Finance Committee as to whether this order should be referred to the Airport Committee. Councilor Jordan indicated he didn't feel it w Committee as members of the Airport Coittee could review the contract nathe City Council meeting. The Committee unanimously recommended passage of this Order. 5. Bids: a. 8xplosion Proof Idghts. Award w approved to Auto Paint Supply Company for 10 lighw at $3)6.00/ea.na The Finance Committee discussed this with the Motor Pool Director prior to their uoanimus approval. b. Fifth Fidel Dump Trailer. The Committee took no action on this bid Stem pending further Information as to estimated coot savings by purchase of the dump trailer. The City Manager indicated the information will be prepared for the Comittee. C. Service Truck. Award was unanimously approved to Pittsfield Mawr Sales at $18,466.00. d. Koad Repair Kettle. Award sea unanimously approved to M.A. Burkitt. Inc. at $5,523.40. a. Sale of Vehicles. The. following multiple awards were unanimously approved: R Ford 4 -wheel Drive Truck lemand Williams $2.309 78 Plymudth VolareAtwood Woodman 886 _ 61 Ford School Bus Silver's Inc. 287 63 IRC Tar Distributor City of Caribou 5,555 f. Roof Repair 6 Cleaning Dock 462 Building. The Comittee took no action on this item pending further clarification as to whether the item was budgeted for by the Airport Department. g. Adjustable Speed Drive. Award was approved unanimously to The been Company at $12,292.00. _