HomeMy WebLinkAbout2003-10-22 Finance Committee MinutesFINANCE COMMITTEE
October 22, 2003
Minutes
Council Attendance: Palmer, Greene
Staff Attendance: Barrett, Cyr, Pellegrino, Daniels, Caruso, Chevrie
1. Consent Agenda
A motion was made and seconded to approve the Consent Agenda.
a. Write-off Personal Property Taxes Assessed in Error
2. Bids/Purchasing
At the City Managers suggestion, the two Committee members in
attendance reviewed the bid items as follows. The France Committee will
meet again on October 27n prior to the City Council meeting with a
quorum in attendance to provide a blanket approval for all of the bid
Rem.
a. Pick-up Truck w/Plow— Airport — Varney Pontiac GMC -$28,252.
A meson was made and seconded to approve staffs recommendation.
b. Engineering Contract — Airport — Edwards &Kelcey— Deicing Project -
$78,900. A ration was made and seconded to table this hem to the
November 5, 2003 Finance Committee meeting.
c. Defibrillarors— Fire— Medtronic Physio Control - $29,028. A motion
was made and seconded to approve staff's recommendation. -
d. Emergency Procurement -Services Contract -Workers Comp -St. Germain
and Associates. The City has received a notice of violation from the EPA
regarding hazardous materials waste handling processing. The City
Manager reviewed the process In detall. A motion was made and
seconded W approve staffs recommendation in principle for the
emergency procurement services contract with St. Germain and
Associates. The Item will be brought back to the next Finance Committee
meeting when a quorum in is attendance.
e. Brush Grinding—Public Works— I.D. Raymond Transport -$9,500. A
motion was made and seconded to approve staff's recommendation. In
order to take advantage of the market price, the Purchasing Agent will
contact each absent Finance Committee member to obtain appmval rather
than waiting until the Special Finance Committee meeting on October 27.
3. Council Resolve 03-321, Appropriating $107,558 from the Park
Woods Trust Account for Capital Purposes
A motion was made and seconded to recommend approval to full Council
of Council Resolve 03-321 which will appropriate the necessary funds to
replace the entrance and storm doors and the boiler room roofs at the
Park Woods complex. This work is overseen and directed by Bangor
Housing Authority, the City's agent for the Park Woods complex. City and
Housing Authority staffs meet on an annual basis to determine projects
for the upcoming year.
4. Council Resolve 03-322, Appropriating $1,250,000 from the
General Fund's Undesignated Fund Balance for Penobscot River
Cleanup and Litigation Costs
A motion was made and seconded to recommend approval to full Council
of Resolve 03-322 which will provide further funding for the continuance
of the Oty's action against Citizens Communication Company. Staff
presented updated information regarding the City's undesignated fund
balance as of June 30, 2003.
S. Issuance of License Plates
Councilors have brought this issue up on a number of occasions and staff
has prepared an estimate of additional responsibilities, casts and revenues
associated with the City becoming a full registration agent. It is staffs
recommendation, both from a financial and customer service standpoint,
that the City act become a full registration agent. Cyr provided detailed
information as to the steps necessary far the City to became involved In
the issuance of license plates. With the on-line rapid renewal program,
staff has been trimmed in the Treasury Department. To add the issuance
of license plates, would require additional staff, A full registration takes
much longer as compared to a re -registration. The out of pocket costs will
exceed the anticipated income and it will significantly increase the amount
of time a customer may have to wait for service in the Treasurer's office.
Duero his absence, Counc lorTrembie asked that the item be tabled. A
motion was made and seconded to table the item to the next regularly
scheduled Finance Committee meeting on November 5, 2003.