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HomeMy WebLinkAbout2003-07-23 Finance Committee MinutesFINANCE COMMITTEE July 23, 2003 Councilor Attendance: Farrington, Tremble, Palmer, Allen, Greene, Neolley Staff attendance: Emmett Daniels, Dawes, Window, Pellegrino, Cyr, Campbell, Murphy, Hebmann Others: Sullivan, Brooker 1. Consent Agenda A motion was made and amended to approve the Consent Agenda items a through f. a. Quitclaim Deed— 33 Westland Avenue — Doyle b. Quitclaim Deed -29 Vire Street - Fellows c. Council Resolve 03-238, Accepting & Appropriating HUD — Project Based Rental Assistance Grant Funding d. Notification of Emergency Repair- $5,000 —Small Bucket Truck— Motor Pool e. Authorize Execution of Contract — Airport — Edwards &Kekey-$12],600 f. Agreement with Coun Foundation/HammoM Street Senior Center IL Bids/Purchasing a. Tree Pruning & Removal Services Contract— Public Works— Maine Tree & Landscape - $67/hr. The hourly rate includes the bucket truck, a two-man crew and a chipper. A motion was made and seconded ba approve may recommendation. b. Boller Replacement — Bldg A2]0— Economic Development — Thibodeau Mechanical - $16,050. A mother was made and seconded to approve staff recommendation. c. Road Sweepo—Motor Pool—H.P.Faireld-$199,935. Thiseguipmentwill replace Johnson equipment that has been in use since 1988. The City has been very pleased With the Johnson equipment H.P. Fairfield was the high bidder. Research by the Motor Pool Director determined that the company would provide the City with the most competitive equipment and as well as the best long -teen cast in terns of maintenance. A motion was made and seconded to approve may recommendation to full Council. d. Front End Loader— Motor Pool — Nortraz- $110,%0. This is a liferycle rust bid which considers not only the cwt of the equipment W purchase but ale the cost W maintain the equipment over a five-year Wed. To prove the equipment is the best, the company Is asked to buy back the equipment after fie years. The guaranteed buyback is $69,500. The City has an older front end leader that will be traded -in far $29,000. A fulfillment bond is required to insure the buyback in five years. A motion was made and seconded to approve staff recommendation to full Counrll. e. Sole Source purchase— Sewer Gate Replacement Equipment — Engineering. Murphy said the waterfront development project requires removal of the building at the corner of Railroad and Front Sheet where gates are located that control the operation of the City's sewer system. The controls will have to be placed completely underground and this requires a change in me gates. The proposed new gates will be butterfly valves compelled by hydraulic rams completely within the system at a cost of $86,868. A motion was made and seconded to approve staffs recommendation far the sole source purchase. 3. Council Resolve 03-237, Accepting & Appropriating Department of Homeland $ectelt'/ Funds for elle potthase of Terrorism Mitigation Equipment Winslow reviewed! Che recently awarded grant of $970,000 from the Department of Homeland Security. He also spoke of the equipment needs Identified through the Maine Emergency Management Agency (MEMA) allocation process. The Fire Chief, who represented the CIN at a meeting In Augusta, was Instrumental when disassion of the disbursement of funds was discussed. At that meeting, Chief Cammack spoke about Bargor having one of only two bomb disposal units in Maine. The MEMA appropriated the funds to the City. $127,000 will be used to purchase a robot that will serve in the bomb disposal unit as well as the special response team. $10,000 has been earmarked for suits to protect personnel in dealing with chemical and biological agents. $300,000 has been earmarked far a self-contained vessel to transport a "dirty' bomb. In response to Nealley, Winslow said he has applied for a grant to reimburse the City for some of its efforts with terrorism mitigation. The CIO has also been earmarked to apply for $9 ,OOD in additional Department of Homeland money to address infrastructure, communication issues. There is a third reimbursement program far overtime casts that will go back to a certain Coe period with we were at level orange. Daniels said an agreement was recently signed with TSA to reimbursement between now and the end of September approximately $26,000 for police department presence a 81A as well as TSA is leaking at the possibility of extending that through December 2005 which would mean about $85,000/ Mr. A madam was made and seconded to recommend approval. The item will be on the upcoming Council agenda. 0. Request for Financial Support — Senior little League World genies - Tentative The Senior Little League World Series (SLLWS) will be returning to Bangor next month. Last year organims had hoped that a contribution from the City would be a one-time need and that the group would be self-sufficient thereafter. Brooker presented Che request for funding in the amount of $7,600. This is the same level of support provided last year and the funds to support it have previously been appropriated. Brooker indicated problems with fundraising this year. Previous doors have fumed their support to The Polk Festival. Cash donations received last year were $91,000 and $33,000 was In-kind donation. The Mansfield Stadium has purclused new awnings and light futures as well as security lights. Brooker asked for the City electrical assistance for installation. There needs to be power at the base of the light poles W accommodate vendors. Currendy, the cash contributions total $1,048 and $6,000 In pledges. Nealley asked the Finance Director to provide information on all City in-kind provided services. Palmer asked the economic benefit to Bangor. Conservatively, Brooker said 150 families with 7-8 nights in local motels, restaurants. Brooker said that their souvenir stand sold $38,000 worth of merchandise. La#year, flue teams Flew into Bargor. At this time,twm are frying in Bangor for this yea/s games and three into Portland. He has not received info of the international team's schedule. Palmer would like W see an actual number for economic benefit Palmer made a mmdon, which was warded by Allen, to approve the $7,600 cash contribution for the 2003 Senior little League series plus in-kind service from the City's electrical department. S. Bass Park Babe Policy—Use for Polificul Caucus Staff reviewed a proposed amendment to the Bass Park Kate Policy. The amendment will make the Bass Park facility available for use by political parties for their biennial municipal caucus in cartain situations. NII Sullivan of the Bangor Democratic Committee addressed the Committee stated that State law requires a municipality, # the request of the munitlpal committee of a political party, W provide available space in a public building for the parry's biennial caucus. This space is W be provided without charge. Under the abating Council Whey for Bass Park, the use of the Civic Center for such a purpose would require payment from the City Cleric's budget. The proposed policy amendment will provide that municipal committees of poildcal parfies may use the Bangor Auditorium or Civic Center for Me purpose of their biennial municipal caucus without cast, upon request by the municipal committee of the political parry and approval by the City Clerk It does not require that the City Clerk provide this space for the caucus, but does provide the City Clerk with this space as an option should It be determined that Me Civic Center/AudiWdum Is the most approprlate space far such a caucus. The proposed amendment came forward at the request of Councilor Allen in view of a request from the Democratic Party's municipal committee W hold Meir upcoming caucus in Me Civic Center. A motion was made and seconded W approve the amendment W the policy. Councilor Nealley doubted the motion. The Policy was recommended to full Council her approval. 6. Proposed I naeese in Business Licensing Fees The City Manager presented and reviewed a proposal W Increase the business licensing foss. Other than the annual cpi adjustments, the licensing fees have not increased for 10 W 15 years. Some fees will decrease while others increase. Barrett sald that adjusting the fees: requires a number of ordinance changes. Staff has talked about consolidating the fees into one section of the ordinance book. The G'ty Jerk's Moe will send a notice along with the fee spreadsheet ro those individuals affected by the change. After first reading by the Council, individuals will be invited to a meeting to express opinions prior th the fees bang adopted. The F (04 budgeted was adjusted upward by $10,000 to reflect the change in fees impacting the budge. Barrett suggested the implementation of fees be set for January 1, 2004. One of Ne larger Increase Involves tadcab driver operato/s license, large carnival license. A number of new fees have been suggested: liquor license fee, beano, ice cream vendor permit, vidular fee for an establishment with no tables. Inspection fees involve a "regular no problem" inspection. Nealley questioned the need to have a meeting to seek IrecMdual's opinions regarding the proposed increase. Nealley made a motion to accept the proposed fee schedule. Greene asked about the amusement permit and why the fee Is less than the actual cost involved. He questiwred other areas with small increases. Farrington asked about charging for church suppers and church beano. Campbell said it is a State required application. Barrett talked about the taxies fees and suggested a combined operator cab license at a lower rate. A motion was made and secondetl th recommend staff proceed with the process of Identifying changes required for the proposed fee schedule.