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HomeMy WebLinkAbout1994-07-18 Finance Committee MinutesFire: 3 Ca US July 18, 1994 Cvmtttrs M®Lnrs P t: C. Sullivan, Cieir,G. Baldacci, P. Blaxc to W. Cohen, S. 7y1 (Siting in B. Swayl, C. xepper Ccveil Nadvte Pigment: Mme Staff Pmset: E. Ba , S. D. Pelt s.:..•i M -A. Chalila, e. Shibles, M. Oyes, A. �, S. ecst Otlexa Pi65ent: Sue Young• ffi1Y Yeet N was called to order at 5:01 p.m. 1. P.%IX,UFSVM sFSSiQI: liazdsldp Abatemnt Pa]iiest W. Cohen mored to go into amcut£ve Session m h a cegnest for Mnlship tax abataent. SaxMrd by S. Tyler. Passel Into p ve Sessim 5:02 p.m.. Out of xmeiitfve session 5:10 p.m. P. Manclrette mnvei to graM tax abatIDent fa M4 imluding tares, inteieM aM fees. Se i by G. Rol awri. Passel 2. Coueil O 94-319 — Establishing a Special G ttee for Purpo.^,e. Of Feviwirq Al tiw Smmes of muucipai nmtine ami adget P'0.^ess aM P elures. Bazett pmsmtai C it Omler which came out of carts made by mmcillors during the hxlget pc S. sug9eukd that tM tw ire® Mich Mai clari£iration are tyle oapositim of tte = mit a its size. W. Cohen mmented that it was his sense tlet tte budget review was ve, ami slmmld include muMilbors aid acteol anmittee mmmbets I.ospemtt why ye++ w tM canadtyyt Altlxxo be cares what others thUOc abut the budget, the pzccnse skald be ze ieved by timee who work Within the syst — oUiexs vxuld have to be b=ugi up m speed ort the budget. G. Baldacci mn bSl that it is ivparent w have a nember of the lslislatvte M the camittee siwe city inmm is dspe d upon state armies — xevien+would include Lexeasing incae ox deceasing expenses. W. Cohen mmenrsi that rns inrmt of Lie camittee is m review the budget process not alteemt£ve xweimas — let's fx M the budget. G. Baldacci rod i that t as two aspects to the review cram e. Peviw of the budgat process should be an inter al ccvneil matters. rncrasmQ nwenmes >e also iapoxt nt. Sum tai two separate emmittees sure both aspects deserve attention. Barratt suggvetai ensuing council odet-loo Cave charges 1, 2 S 3 assigned to the full wmdttee neobmslup and changes 4 a 5 assfgnai to only t council nmdats. C. Sullivan rac®oen<led full City Council and full School C ittee sit toga and review the budget pcacess and hew it sbmld to core. W. Cohen mmented that this is arfsfml out of frustration with the budget. Questions such as what is an ah ve anent request, what ane the weans of Perfoarace rows t ani accounrebility, l are priorities set? W. C awed to separate into two c umfttees. Scsmided by G. Baldacci. C. Pcppet commnted that camdttee rawtings should be held away Exon City hall in the mmoudty allowing for public input. P. eiamletrz rated that the avetags citizen will not understand Ute budget and the budgetL process. All nmet+ s are clan for public at� and public imolverent. C. Poppet netai that his goal is to adopt a sono lased hxdget. w,Tyw presentations by AiUmr StccRus (FHS) and role TTeriault (PSR) Wena right -on, their plans wave available £or revoaw and provide oppottm:ity for public accountaoii ty. J. Tyler cemented that ho sees a dangat in rov,:ta...t...i meetings. If a nesting is held on the west Side ami a recision is made, if the nmdt aeal:i g is on the Fast Gide, attandas will not tie the Sane, and tine will he spent hoing now attendees up to speed on the last decision tie. Vote on motion for two crmoittees passed. Barrett � composition — Budgat Camftt i 3 councillors and 2 school ccumittee; Rsvenme Comdttee: 3 councillors, 2 school comitt a, 2 legislators (1 fan each house, if seat is vacant it should not be filled by a medlar fan the otter bouse), 1 chaster of Caomrce (sv®vne with experience with a ]anger budget), 1 cmmty camissfoner and 1 nongmofit organization. City Mmmger and SupsrfMeMemt of SUrols will be nmvotin exoffdcfo meobers. 3. Purchase of Cone uechiro — Public 4btks Stoclms presented �tion to a and lwrchase of cone nmchdne to sole sonnce Pddco Coa�raticn, St. Paul, M for price of $17,888. The price Is appto tAy $800 ore than the fidget. a rkpt. shortfall will be maw up by untle � for in $1,600 lass tban budg t. $800 of tie order exPenus will ]s usel to pumbase cores fox the new machuie. W. Cones roved to award puM of ewe machite to sole source irldco Cox tion, St. Paul, MR for price of $10,800. Secmdel by P. Plarchett Pasaef. 4. Sale of Fire Strucks �legrino pxesentad xecm:mMation t authorise sale of 2 wmpexs (1970- M and 1966 Mack) t ➢ A MnTe[isfaee, L ., ScarboOnugh, A4 for price of $1,500. Stere item offered t tt pm is a rile recent auctim but no bid for the mini:mm ces =exv . ABPA bid less rasa the mUdman aril 18 now prepared t pry the miniwm Het. Sites this is outside the auction, city will not nave to pry 8% caissfon. P. Blaehette mored sale of 2 ffre pegnr to WA FaMeipriaes, Re., Scertmvugh, Me for prfre of $7,500. Smwdei by G. &aldacci. Passed. S. Vehicle Cnat/Mileage Reimbatsment Orison (Cmm. 0 .) P Ul ino xevi� +e+m nt m�on prepexa^l by Cmmmity R elopomt. Fa infocom f wdy — no action ta]ufrei nor talmn. 6. a. Pier aTlcy Festrcaa (Airpox ) Pellegrino �entd xacmoeM on to award contract for ccestvetion of employee rastreava urepr airport Pia to lav bidder ememn ffiotnas, Inc.. St. Allure, M for price of $21,821. S. S'yla 'd of contract for for coretxretia: of mpteyee xvstxomn coda airport pia t las bfd-Hr Poamn Broiler, an., M. Albame, MR for price of $21,821. Saxndei by W. Cohen. Passat. W. Caren nv[4 that Axami m m�mrtlation Peport dog rot contain sufffcf conrernin the project status, aM rte affe e tbwean budget and award of oant a . b. Pmdtntlon Services (State Pass) mrtagiro preeenisi ravaretdatiwl t aaexd owrcxect fa Stat Fair Ices to las mspwmaive bills, Rick Hmrewt fntei.Prfses, Ban3ox, Ne for price of $17,593. t bihiex urea disquali£isl because t did cot U lWe coat of cater for tt enterFavnent seta durtnq the fair. Pave mmpl that ile City is the pxmot¢ for tM arcs, and as ash is xesinnaible for asang3ng eras, meals and orbs for tt acts. K sutndtt their estinated +tee several mnnths ago, and these xequLaoaha rare includml in tffi bfd request. GmaxsllY, tffi actual cost cares fn less than the xegwst due to cbv Man ectal services ate Prwl - W. Cohen q� whstler Liam ale restrictions on ahlitimal costa shwa t1a City x t for services? Resumes is ro, providing thane services axe tte responsibility of tffi Promtter Mich is VAW tffi C£ty gmissally rents out the ,+.l ung seri rbcs not act w a [¢worst sxs t for fa . C. Fcggrer no a that eu£falo 8avr1 N an $14,300 for Prodctton services but si tt y did not irol+da catering th Y rete disqualified! Gwen' xespom30i yes, but also, Buffalo Baud did not pxwide ins ce. W. Coban ,n� Few tl over expense weld be co a since the awaN sheat only rotes that "Tta overdraft wi11 be abeod»i by necking expmxlit elseMero". Cris respmded List contracted services will come in under budget; also, an nit expmaes axe less than: budge . W. Cohen aomnmured that wf t specf£ics on where the uadexxuns will be, it appear to he too loose a 3 he is rot comfortable with the approach. C. Sullivan agreed with W. Casten co+=tffi loose harcllLg of tffi budget. W. mMn askal hos bdgat aadvai at $95,000, mid wbetMe tffire is' a list of caste which will abs the wexnm? If worse case occua tray, how troch of the $95,000 would ffi unused? uex respon a that M could come cicee but sonny wets will not ffi corp t until tie falx is cicserl. P. Blarchette rotes that Bass park hes 8 or 9 acts, Mich requires a mmd4 t 4 mantM ap. 93a type of businsss re3uixss £laxbbility. Rick Bronson cares to care in under the bit. Bsarett rofCd t t in tie past city did cot rognixe 1�ty insurance, and it wns not an anticipated cost in the budget Preiaration, and has a value of $886. F,re..^+int will ffi urdsrbudget by a..„:,. ,....e+y $7,000 — funds n sary to bvlac badge[ lire will ffi transferred free co� lire. W. Cohen comnmtml that City F+ana9er' is missing Lha point -- the point is d t controls for tlw: fair reprim tight +ng W. Barrett stated that a spmxli q plan is lust that, a plan and can not predict closer that +/_ 38 (97% to 1035). Original budget requests are sebmitt i £n February, £ors menthe before tte new bxlgat }ass and in cone nos than a yass ffifore Yval pnxvlases are nada. In tba fvinue ro dime d l be Ply on the agenda far aeard unless there is suff£cfant back up coroerni g the status of iia project and how we vu will be fu . P. Blmclette nmar-d aemH Of contract State Fair pxodctbon a l s to low res lve bihiex, Rick Bronson &¢�, Bm+9Or, y for price of $17,593. Ssonrk:d by G. Baldawi. Passed 4:1. Voting Yea: P. Hlanrbett , G. Baldami, W. Cnben and S. Tyler. Voting M: C. Sullivan.