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HomeMy WebLinkAbout1984-06-20 Finance Committee MinutesFINANCE COMMITTEE June 20, 1984 at 3:30 P.M. Minutes Present: Councilor Jim Cox, chairman Councilor Ban Jordan Councilor Arthur Tilley Councilor John McCarthy Councilor Edgar Brawn Councilor Marshall Frankel Councilor Tom Davie John Plyun, City Manager Ted Jellison, Finance Director Dave Pellegrino, Purchasing Agent Ed McKean, Economic Development Director 1. Zofdfa Property - Central street. The City Manager updated the Committee On the status of this property Indicating that there will wt bee council order on their June 25th Agenda. Me staff vet with members of the Zoidia family and discussed various alternatives concerning their gift to the City in terms of development problems Inthe longrun and the Zoldie family will be getting back to the staff with [heli reaction. 2. Computer Financing. The Committee discussed the council orders concerning the financing Of the computer system and both Councilors Cox and Jordan agreed with the Finance Director's recommendation to Postpone action until after July let. Councilor Tilley indicated he had a lo[ Of questions concerning the e equipment r account and felt It should be studied La detail with some policy decisions being made, and he did not agree with postponing action on the council order. 3. Non -Current Receivable Write -Off. The Finance Director prepared two council orders for the upcoming agenda establishing a reserve for mon-currant receivables and advances to enterprise funds and, write-off Of funds advanced to the City Nursing Facility. Me first order establishes areserve oeat receivables in the amount of $681,770 to be charged against theUndesigwted Fond Balance account. This represents chargee for debt payments as well as operating charges for the Move Park Corporation in previous years. The Order also es- tablishes ese for advances to enterprise funds in the amount of $713,000 to be charged against the Wesigwted Fund balance. The $713,000 is made up of $500,000 advanced to the Airport Fund and $213,000 advanced to the Nursing Facility for prior years. The Committee recommended Passage of both orders. � 4, Council order - Base Park Corporation. The Committee unanimously recommended approval of a council order which will authorize waiver of lease provisions with the Bass Park Corporation for the year ending 1983 wherein there was a $47,000 surplus. binder the terms of the lease with the City, half of said cash surplus 1s to be Pat into a reserve for future rental payments. This order will authorize waiver of the provision for the year ending 1983 only, and the surplus will be used for financing capital improvements at Bass Park as approved by their Board of Directors. 5. Transfers of Funds for Nary Snow School Expenses. The Committee recommended passage of a council order which will transfer $],449.8) from Contingent for expenses incurred at the Nary Snow School. The School Committee voted not to reimburse the City for these - expenses. 6. Sale of Voter Registration List. The City recently received a request from the Friendly los Cream restaurant to purchase a copy of the City's voting list. The staff brought this item to the Committee's attention indicating the list is available to the public for a fee of $75.00 and that it is a public record. The list, in this instance, will be used for commercial purposes. -. I. Establishing Tax Bate. The Finance Director indicated there will be a council order on the upcoming Council agenda establishing the tax rate with the amount left blank. He Indicated the property values book will be available for Council review at their Informal Session on Jane 25th and the "sesame will have his recommendations available and hopefully the rate will be established that night. The Commitment Books will be printed and signed at a special Council meeting on June 28th. Tax bills will be printed and mailed out the week of July 2nd. 8. Licensing ?sea. The City Manager went through a proposed list of license fee increases with the Committee. They will discuss further at their next meeting. 9. Golf Course Reserve Funds. Councilor Tilley gave the Committee a copy of his proposal for the establishment of a golf course reserve fund. Copies will be made for the full City Council. Committee adjourned at 4:25 p.m. �M Amendment to June 20, 1986 finance Committee Minutes 10. Contracting for Professional Services - Historic Preservation Commission. The Committee granted approval of an agreement between the City and W. Deborah L. Thompson to serve as architectural historical consultant for surveying of buildings located within the Vest Market Square Historic District. As c resultant, she will be submitting information to the Secretary of the interior to justify certifications an said buildings being significant is the historic district. The amount of the contract is $2,660 and the stipulated completion date is August 27, 1984. Dr. Thompson was the only respondent to the Purchasing Agent's solicitation of proposals.