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HomeMy WebLinkAbout1997-05-19 Finance Committee MinutesFINANCE COMMITTEE FETING MINUTES MAY 19, 1997 Councilors Attending, Dan Soucy, Jim Tyler, David Leen, Joe Baldacci, Pat Blanchette Staff Attending: Edward Barrett, Erik Stumpfel, Aon Heller, Dave Pellegrino, Bob Ziegelaar, Arthur Stockus, Penelope Olsen, Brad Moore, Joe NcNe11, Debbie Cyr Convened at 5:00 p.m. 1. Executive Session: Poverty Abatement Abatement granted. 2. Bids, a. Carpet Installation (Central Fire Station) Maine Commercial Plaarinc of Dexter (55.3]91 Approved b. Split Bechanical Seals Wastewater Treatment Planti Notion Industries. Inc. of Banner f$9,412.931 Technical item for pumps that are being installed in the Eenduskeag Pump Station as part of the CSO modification. Approved C. Sawyer Arena Wall Insulation fParks and Recreation1kaever Arenal A 6 M Mervin Construction of Hamadan ($9.0261 This is a continuation of a project. Last year there were complaints from neighbors about spillover noise from inside the arena and this should help take care of this problem. Approved d. Oil- Task Removal and Replacement, id 96 99 100 253 271 (Ai t1 Precision Tanks. Inc. of Jay ($115,6551 Approved passing on to City Council for approval. e. Cold Tar Pavement Sealer Mixer (Airoort� Sherwin Industries of Milwaukee. Mi ($11.599) The asphalt on the runway breaks up and is very expensive to -- - -- reconstruct but is inexpensive to maintain. By purchasing a Pavement sealer mixer and trailer it would be lees expensive to maintain the asphalt than to let it deteriorate and then reconstruct it. Approved f. Reconstruct. Hark and Light Portions of Taxiway "A" (Airport) Lane Construction Comrany of Ran o 50 This is part of the current Airport Improvements Projects grant and will be paid with 908 Federal Funds, 5% State Funds, and 58 Airport Funds. The Airport's local share of 58 will be $103,043.00. Approved passing on to City Council for approval. 3. Rubber Removal Services - Airoort Department Approved recommendation 4. Council Resolve 97-215 IMmunpriation of Funds for Purchase of equipment for The Bus This is for the purchase of a bus shelter for Orono. Money would be used from Orono and capital money from the federal government. Approved 5. Council Resolve 99-217 Appropriating PRRC Rebate to the General Fund'A Improvement Reserve We have received $96,539.74 as our performance credit from the PRRC Plant for the last calendar year under the agreement i place. The owners of the plant and the charter municipalities share in the profits of the plant and the profits are rebated back at the end of the year. This is the third year that we have received this money and the money has been put in the Improvement Reserve and it is recommended that the same be done this year. Recommend approval 6. Approval of Transfer of Funds for Purchase of Lawamowers for Cemetery Earlier this year the City Council approved $17,000 for expansion of Pine Grove Cemetery. All of this money is not going to be needed. It is estimated that $14,000 of the $11,000 will be spent. Three of the current mowers are having problems and new machines are needed for the spring and summer mowing. The cost would be $681 to replace these three mowers. Push mowers have not been purchased In four or five years and these mowers are used daily between May lot and October 15. Recommend approval. so. Approval from the Committee to utilize Peoples Heritaoe for Certain Investment Accounts This is the draft of the Resolve that would be put on the agenda. Certain actions of the Council will be needed to authorize individuals to transact business. This Resolve is back dated to March 1, 1996. The City has been trading with Peoples Heritage since that time on an investment basis. This is not an exclusive arrangement, other banks are used. Approved. ]. Analysis of Trgasury Credit Card Fees In January, 1994 it was decided that the City would begin accepting credit cards in Treasury. The credit cards can be used for anything that is not real or personal property taxes. The Finance Cmmnittee asked that they be informed when $5,000 worth of fees had been reached to see how this was going. Through the end of April, it was $7,991 in fees. The fees average about $200 per month. 2.48 of the transaction cost is being lost. Peoples Heritage will be taking over the processing of credit cards for the City. Currently the City is paying 1.848 for each transaction and this will decrease to 1.88. There is a .16 per transaction charge which will no longer be in the system and there is also a $35 monthly equipment charge which we will no longer be paying. There are other departments within the City that take credit cards for various services. It was suggested that staff consider taking credit cards for those services that currently accept checks. The Committee asked that we review returned checks to determine if there is a problem. 8. a;. f Credit rtlParking The Airport Department is requesting that the Finance Committee give their approval to the acceptance of credit cards at the parking lot. Recommend approval to accept Visa, Mastercard and American Express. Approved. 9. ouitclaim Deed - sewer Lien Approved to authorize quitclaim deed for the paid bill. Approved.