HomeMy WebLinkAbout1992-05-13 Finance Committee MinutesFinance Cvmitt¢e 4q,
May 13, 1992
MUmtes
Ommittee Marne Presaxt: Mair. J. Bragg, J. seri, G. ikldacsi,
Owcil Meabeee Presantt D. Soucy, W. C , P. Blanc a te, R. Store
Staff PieaenC: R. 89II9tt, R. Farrar, J. QOM
L. nbbertsaa, Info. Svcs Supecvfsoc
J. cfflp ll, 'Is ury Office apetsiwr
Oth¢s Rleseut: 1 maker of the lwblic
Quiz Bcalg opert the nesting at 7:37 w
Quartararo presamed overview of report which was disiributerl, Covxative
PrtSm 21M and intim of to Issree Ramsed
in the Jas 30, 1991 Maammnt letter, not ail tmaoebas hal sc
opporttmity to re ✓ the mterial before imd.
Tis basic points of the prescmtotion are an immsrliaio nssd £or pgs m ,
reliable muter hambexe aM rs�r of �ting cc g tst pmvr .
inte,nei; ate review of tS city's foctin s to det=^"tw m appropriate
stxs re for the city arl an amixoeerent for miputsc pstscios.
lag -tem phare weld be iaq lemmnt g sgmmvtlatims after rev Of Uu
existing stmcvsse and design of a better set of system. Mtentirn was
given to various decision mint=, centralized finamcial menagaomt vs
d t�ttaw, diffemrces m msoimtitg and naiagemnt intonation for
the enterprise fink, scteol delurboent ani amicipal opaatias, artl main
£ran=_ ve min fraena with p retworkim.
Discussion remand on aopti Jcion of zepiscaoatt asguc s. haoLaxe.
A t Ou there was gesral ap ent mmcerning the nasi to bave xetinble
harNere, msexn was raises about outright larchase or lease panne,JM
rater than lacing eTi4mbm without omarship. Sy lee , city weld
to able to make a future decision about acquiring di£feraxt hexU.vxe or
kee the the xeplaareM at to city's option. dieule in business ars
M lease or rent teclaxAogy w alive for fumna upgraks or replacmants,
ratMr tun ostin3 tts e;uiprent. staff is ro look furfur into 1 ssirig
oppretmnities.
Discussion next cestsxal on the nsed for in-house data prvceseim3 end
pxogr®ming staff rather tun cutsi „mraft y
sexvtoes. It was indicatai tut Itis fs an qPstc of Ute
�te evaluation of tie city's reek alta tcv feces cs sis can ba
Blet.
Di Ssion next cantered on t to luviceai with an intanediate c W.
staff raised concerns about hirug an outside oonsuitmnt whin foie was
stcf£ available with kmwledgs of the existing systen, including its
flan, aid who ceuld sock wth melttce on a revfar ani redesign of the
systan. tt f also imlieabr3 that staff tine would be part tine odess s
pmject team was asaenblei wic+ae .responsibility was to review, design at
5�.
report back. A quetion was raised stout the ability of staff to do both
cu m mock and revise aril design element. Councillors expmasei support
for t staff m go other,eudcfpalit arc] xeaaut:h other cc g ter
pacl¢gas to deteardre motet woxiie bait mri mould Provide thus best
c porWnity for the city.
A question was ratsed about Wedrer there sere wderatflissl acccvnt clerk
p it available in the city which could he transferred to the Pinang
area rather then addL positions. Staff evplained that after the aiitpcion
of the M992 budget a review of postiom was rtade and dere are few
posftfan available in the city. Public Ab beau nera adilnistrative
ProPle then rare in Acmn[ing, a one of their Persons wee t ferrsi to
rick in the accounting office processing Palsrents. Fblfee and Fire do not
have a'cvunt Clerk Pecsonel, n0c m l@ 6 Welfare, i ing Facility
end T mt Plant. there are not pcsitiow available for transferring
to Finan^e.
A questions ores raised abort dtvetfnl caztain aecivittes, such a vehicle
registr ,...,e and collation of arise Taz. Sfaf£ explained that excise
tax is a local f tion which the state has not wthorfty th collect on
behalf of the city, especially Wren the state is cuttd back due to
budget problem. Also, £le city wtuld loss appmutmately $50,000 if it
stepped �tering vehicles wftlnut a significm datum in the work
which goes into em> tax ptoressirg.
Staff Udicatsi that divest: a of activities aMuld be irclr in the
Drexel]. rereiw of the services the city ie Providing aM how the city is
mtructmed to provide those service.
Certain ccasx:il left due to other cmmf�,
Paoainin ccu till agraid to allow staff tc advertise the positims
ideti£ied as innraifats �s in ile report Pending furtlrer discussion at
the nett Pin C itee. Cendllors xeguested that Drier council
aerelxrs be polled before adveRfsing.
iJ^SSLAi:iG't�i-:f'Aii1
Sohn e
Pinarce Dlxector
F� �t
May 13, 1992 8t 7%30 A.M.
PlBfDN
1. Dia si= of Pinazc ➢ftass t N and Pyt�ation