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HomeMy WebLinkAbout1998-04-21 Finance Committee MinutesFiasnce Committee Meeting Minutes Ap&21, 1995 Councilors Attending: David Leen Michael Crowley, Jim Tyler, Gerry Panner, Tim Woodcock Staff Attending: Norm Hemmum, Deb Cyr, Ed Barrett, Erik Stemple], FmNr Comeau, Joe McNeil, Dave Pellegrino, Cha4e Mimheli, Stan Moses, Dale Theriault Oilers Attending: Fred Aodreoli, Bicklmd Bnterprises 1. Executrve Session - Land Acquisition 2. Bids: a. Vehicle Exhaust System(Motor Pool Department) Air Cleaning Specialists, Joe. offh aover, MA ($28,765.34) This is a budgeted item. It is equipment to put on to the vehicles when they are running inside the building. Currently, these systems are used at Central Fare and oneofthesubsmtions. This is avery favorable bid and the reconwendation is to go with the low bidder, An Cleaning Specialists. Approved. b. Line Printer (Airport Department) Pioneer Standard of Lexington MA ($8,852.10) This primer will be used in the business office primarily for then billing. The volume is very high and they need a printerw handle it. Tldsisabudgeteditem. The recommendation is to purchase from the low bidder, Ploreer Starderd. Approved. C. Painting at 6 Central Street (Community Development) HJrson Painting of Carmel ($21,600) This is to take care ofwhidows 96 Conrad Street. There is peeling point and dried up putty. This would paint the woodwork take care of the putty and take cane of the windows. The City has never done business with Hyam Painting but they come highly recommended and have done business with EIvM4C, Nickerson & O'Day and Jackson Lab. Approved. 3. Single Source Purchase of Playground Equipment This is to replace playground a impmmt at Chapin Pair and put in a playground u the Armoryforthe After School Day CareProgram The playgrounds are manufactured by LaMscape So- ctures, lac. The recommendation ism do a single source purchase from M.E. O'Brien & Sons, ofMedSeld, MA, the New England Representative of Landscape Structures. The equipment is superior to equipment purchased from ether manufacturers in prior years, conforms to the American Society fm Testing and Materials. Americans with Disabilities Act, end Consumer Product Safety Commission. The City has had great success with Landscape Structures over the past two decades. Approved. 4. Renewal of City's Commercial Liability insurance Smffhas goneback and looked at all ofthe bsumnce polices that the City has in place. At this time, gaff is asking for the go ahead to renew the policies that are in place for one more year so gaff can review every policy the City has. This is part of the work plan M the beginning of the year to try to do a complete evaluation of the City's modence program. Ed Banut explained that the Committee needs to take a comprehensive look u all ofthe policies to use if the City is double covering and decide if the deductibles are where the City currently wants to be or assume a little more of the risk given the fact that there is a relatively good loss binary and look at the effect on the premium if this were dont. Councilor Crowley asked if because the relationship through Dunlap with the current insurance company is up for renewal on June 30, whet will hold up the decision due to the negotiation between Dun]ap and the insurance company! Ed explained that at this point, staff is looking for a one year extension which would give staff a period of time to do a more in-depth analysis. Comvuum approved recommendation to Council. 5. Sawyer Buyout ofBickford Enterprises, Inc. The City currently has a contract with Bickford Enterprises for approximately 20 dampness du they pick W. Prior to this warred, which was signed in May of 1997, the City used Sawyer Environmental. Since that tim% Mr. Andrwli of Bickford has decided to seg hisbusiness loSawyer Envirorunental. Part of[he requhemeM oftthu sale is thu Bickford keeps the contraca or renews the covuacts and have all the terms and conditions of the current construct apply to Sawyer with no changes for the balance of the tam of that contract. This particular contract u good mail May of 2000. Staff has on objections to the sale. Sawyer bas done good work for the Cityr the past and staff recommends agrmnent by the Committee. Approved. 6. Single Source Purchase of Bus Shelters Joe McNeil captured that two comes are interested in having bus shelters u tha's locations. One is the Horsing Authority located at Birch Circle on Obio Street and the MW is the Town of Veade which will most likely be located r Hovt of the Town Hall. These entities are willing to pay the 20%local much and provide the construction. Federal feeding would be used to provide the other g0"/o needed Approved. 7. Request for Purchase of City lard - Carroll Street Norm Heitmann spoke with Daniel and Use Oestsles and indicated to them that City staff was looking father into the City land that they would like to purchase before recommending this to the Committee. Mr. Dedsles agreed and Norm is asking that the issue be tabled omit further information is gathered. Issue tabled. 8. Sewer Lien Discharge - Wing Street This is not a discharge, but a died. HUD foreclosed on due property and has paid the outstanding roses and sewer lira and is asking that the property be conveyed to CEI Housing be. Approved. 9. Sourer Lim Discharge - Pine Street A sewer lien matured on this property on March 12, 1998. On April 8, 1998, they paid the outstanding sewer charges ($936.70). The property mass are toren and there are no code issues with this property. Approved. With no further business to disease the meeting adjounied.