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Home My WebLink About1992-03-17 Finance Committee MinutesIl=vSi;F�, 1..'-3'A Service, pmpos $49, 13ft ram�itlauon to maaxd to Hhitten's 2 -Way both lour t the sulmission i an the othet Proposals Mrtorola e Cavnmications $166,000 and Atlantis C®wmicationa $49,467. Dopertnent nevi ed tM e3 UP[ .m. p 68d by b ntl c and c6:ittan's, a Pxafexzet the egdPma= Exam whitten's. Pxop;sal $3 is a hybrid of the eglvipom:�t�e �Sals 1 ani 2. A future pcoblen is that Sn 1996, eq,the F1'C goaeadng assfgmr=nt of radio Daxids, a i cuaaat equ gP wi11 not meet guidelines, proposes NiPunt will meet gold — SL=Plas eq Fmmre wi11 be reused by either Fixe or 4 ks. M. b makel roved aPpx of a and to 4Aitien,s 2 Way Secvlce, ffiaer, M for props price of $49,139 per the Chief's xecvmendation. Seconded by D. Soucy. Passel 4:0. 1. Oxdex 93-188 — Immaaafng Fees for Pxepam and Pa .dli¢1 of Mmdcipal QvitclaLa needs Baaett Presented xeT:est to fnixmae fees fxom $50.00 to $60.00. Jn¢ease is moxa i:dfcauve of the average oast of prepazauon. Discussioa centred on the last tip fee � adlnsced, aml whe $60.00 is suffic ox stwild ba fxrxeased to $70.00 M. �l moved adcpu Of $70.00 fee fox pmep� am� recoxdang of. .. . M iPal Qiitr &imCV 3.. Saro�ai by D. Sw . Passim 4:0. Maxch 17, 1992 M notes C®mittee 1 's Fresco[: R. $tore• Mai., D. Sm , M. FYaNv:l• �wcil S. Sail Merbecs Present: Staff Present: - Mone E. Paaett, J. Q�, A. St¢Ims, D. Pellegrini, R. Fairer, Chief Foley D. We}b, Chief Haxrivmm, R. Pexxy R. M s v Others Present: lone Nesting ius called to order at 7:30 a.m. Il=vSi;F�, 1..'-3'A Service, pmpos $49, 13ft ram�itlauon to maaxd to Hhitten's 2 -Way both lour t the sulmission i an the othet Proposals Mrtorola e Cavnmications $166,000 and Atlantis C®wmicationa $49,467. Dopertnent nevi ed tM e3 UP[ .m. p 68d by b ntl c and c6:ittan's, a Pxafexzet the egdPma= Exam whitten's. Pxop;sal $3 is a hybrid of the eglvipom:�t�e �Sals 1 ani 2. A future pcoblen is that Sn 1996, eq,the F1'C goaeadng assfgmr=nt of radio Daxids, a i cuaaat equ gP wi11 not meet guidelines, proposes NiPunt will meet gold — SL=Plas eq Fmmre wi11 be reused by either Fixe or 4 ks. M. b makel roved aPpx of a and to 4Aitien,s 2 Way Secvlce, ffiaer, M for props price of $49,139 per the Chief's xecvmendation. Seconded by D. Soucy. Passel 4:0. 1. Oxdex 93-188 — Immaaafng Fees for Pxepam and Pa .dli¢1 of Mmdcipal QvitclaLa needs Baaett Presented xeT:est to fnixmae fees fxom $50.00 to $60.00. Jn¢ease is moxa i:dfcauve of the average oast of prepazauon. Discussioa centred on the last tip fee � adlnsced, aml whe $60.00 is suffic ox stwild ba fxrxeased to $70.00 M. �l moved adcpu Of $70.00 fee fox pmep� am� recoxdang of. .. . M iPal Qiitr &imCV 3.. Saro�ai by D. Sw . Passim 4:0. 2. n+.i=: a. Fi Pu q — Fire Depati<mt Chief lro y presented rtzamendetion for maid of bid low raspoxaive bfd3er to Pierce HOnuface g c�, Ston, K for bid price of $233,646. Dthar bidder bad two pages of eacepciais to the bid specifications which male the vehicle bid ncn-respasiva to the b5d. Lw.er priced altexnatives from Pierce did not mreet spera antl would not last as long ae egofpmnt ie xegu to stay in service. CuaeeR balance in Fire Pesexve account is approx9mately $220,000, cc f T e ss of rese.ve wlll to app riated f= Capital ln4rzwai nt reaexve accccnt. M. EYarOml :roved award of bid to Pierce Mmafacturing Cacany, Appleton, WI for bid price of $233,846. Secotded by D. Soucy. Passed 4:0. b. � system - FSre Eepirhmt Chief Foley pxesenied �tion to E /�cutel Crnvovucatimw for bid price of $17,587. 'fl:is ss the soon syr fnsralled at the Police Dap-*, and tM_ tw depaxGrent axe l� for 911 responses. Petehase price is higR t, but when 5 year.,N'.,.o.,..ce is factnmd it is $245 :ern than the low bid. Cess is exons of budgeter will care frau oil r capital item which will 1» foxegam. D. Sooty meed award of bid to ECS/Exa-ufel C0aal.Catlab for bid Price of $17,587. Saerded by M. FraN=m1. Passed 4:0. C. Telephone System -- Wastewater Trea9mlK Plant AMshoo pxesaeed remmmaxlation to award bid to low bidder ECS/E.YA"�n'el Camussdcat5.am for price of $12,970. Apparent lou bidder, Eastern Haire �catfons was intamplete and wren chslmd added $4,700 to casts. Next high bidder did not include wixiog coats. D. Soucy moved arard to lou biddef t /examcel Cpm:micationa for bid price of $12,497. SecoalW by M. Franlml. Passed 4:0. Pallegrimm pcesarcsl recanar ca to award ccneract to high bi. ar Jam Hives Timtes Corincatiaa for esihmted city ravamrea of $59,527. Camtca:t payment will, be nada based upon uwt piicfng and sre..a: tuber xamval from the site. Peat' advised that timber service wrstrxtor is xeslxmsible for tracking timber cut and is paid 104 of revewes derived from contract. M. Ffcc S :mve'1 aurid of timber harvesting ca:txa to high bidder, Jam Rivar Tini r Corp ^ for to f city of $59,527. Seconded by D. Soucy. Passel 4:0. Qaartararo presented rxa+p+dation to atatxxnt calsln_ _, property tax account halanccs due to settlements with to taxpayers, and statute of limitatimis on the third account. Settlaeata PP 40717 Cvmercial Aafrigaratton. Account was settles for $3,000 and paysnt Of the M3 toes d,e. Baia0ca to share is $416.75 Mg tams Plus aoollected interaSt totalling $1,210.80 for period M9 through Frit. Payment +pe wade on March 3, 1993. PP 23664 Waller Associates, Kmuot was settled for $3,257.40 which was outstanding tam and interest due for F287 though F489. Apat®ent is for MO $798.75 tees and $322.54 interest due. Payment was made March 15, 1993. Statute Of ISmitatinn PP 43414 Marshall Cary. 9 Claixs Court Judge judgesent for unpaid M7 tams based upon tip. date of coauutm t raUw than the last due date for establishing the statute of limitations. D. Soucy imved appuu+al of by the Finance Director. Seconded by M. FraNml. Passel 4:0. 3. Update — various Itea s — Finame Director Quartaxazo update coudttee on various projects a. General obligation debt refunding City is wrldng with financial advisor to deteanine if it is ssssuoudcally feasible to call 1989 and 1990 rpt issues, ani reissue a currently i.w.ec miss. Call. fsataes are placed at 10 years, therefore only the first tai years of debt service payments are callable. The rate dif£enuse m the 1992 issue is too sua11 to mals a diffemm-e. nate difference plus additfmpl rut of a new issue fon 1909 ani 1990 issues, aid charter requIrMnent for level primipsl does not mals refunding feasible. City will motume to work with financial advisor to determine if there is a way to be+ufst the city frau radices mhos, ad utpther charter change is necessary. Thele were two worker's c�aticn settlmarcs, Maakes aid Ryder, appcwed by the Finance 0s mittee and paid in M2 that ware rot pressrcsi to Council for approval. There will be a C ml Order on the nod age to ratify these settlements. Camdttes agreed to Ccu sae Agesda. C. F4terpsfse Fund M antes A policy gwerni:g cash advances (Due to/nue'Frvm) was approved by.thc Finance C ttee mi Jwe 1, 1992, but was not presented to the Cowcil for adoption. share will be a Council Order to adopt and itglame:t this policy. d. Cowden Po rams: (1). Finance Director met with GaNni Systems to xeviea the water/weer progr- Purchased by the Bangs Water Dfstricc. City will follow up with Water District concerning the sewer bills being piggybacked on tha Water District program, rather than the city operating a separate program fox saex billing. (2). Finance Director rat with Gemini Systeme concerting wise tax wIyutar Program, and has requested funding for iarrksm arca program sold. by Atlantic 'l mcn y. Cann: Systen is in developmnt stage sol will not be available for 6 - 12 wntie. Atlantic R ]nay has etslusive rights to service buxmu data auto mets/valuatiana Finance Director also wrote to Secretary of State concerning state fl compute: files to request that excise tax data be ixarisfeaed to the state, and suggest that vehicle xe-mgistrattonis be mailed to vehicle cancers with full xe-xeglstxations costs including excise taxes. (3). Finance Director is looking at acquisition of a rew payroll pxagar or use of a payroll service bureau rather then the city's in-house payroll system. M. Frankel questiorrtd implementation of thesoftwaiz policy which covers licerad g agxee<avts and con cater gaming. Farrar assured than when signed by the City Manager, policy will be Prost ly inPl med. e. Finance Director has received response coxoarning program for fixed asset inventory. Next will issue an UP for a full physical immntcry of city real and personal property including tagging, cataloging, pricing, and data basing. f. Finance Director Is preparing to contact city eaployees with unpaid M2 tax liena to establish either voluntary payment plans or cage attactmant, and to sad ress row' n ong to all unpaid M2 taxpayer requesting payment in full or vobr¢ary pay mmIt plan. 03MM+ttee agreed to action providing any action taken is legal, and equitable. - 6. Sidaallc Snoblver Barrett advised that preliminary deparpicyR questa indicates an £ncrnase in expenditures of $925,00 wird largest i aaas fn Police, Fixe, Public works iargest emtcitvty costs are worlac•a c am:ation, rntirerent and lc i ance. Ron-Pxmerty tax xer�ve are doom a,m�y $400,000; and irxxeased tax assesar of $10 million will ret approximately $220,000. Baaett also revieerl GP subsidyto enterprise fmda. Ccneral diacussim: crns ng Bass Park, and ti: Ll s of racing numMis — daily infomation. R. SCore req:teated that d)t'NRietxatlP <p Tq AFP or other suitable �e}anisn to detemdra if fimetio:a Pert t by Pada arca Pecxeation can b=_ Privatized. e- PraNrel xecaare ial that all duu.we..ts be xpai pmiodically, i.e.. evezy other year, to dery sone if flmctiona to al ad mold be Privatized or hire mat efficiently. Camdtiee agrasi to alloy ahsinistratim: xevies of privatizing Parks aM Re.3.pation fmstions. x9etimj adjouaad at 8:55 a.m. Recording Secretary ioM Qua a=