HomeMy WebLinkAbout1993-12-06 Finance Committee MinutesNM; 1 is a coxrartad copy of previously dtetr]buted mtrmtes. 1t 6,
lowing Service Conttactr was £based 3%2.
Finace Ctmiiti
Decenbar 6, 19933
Camdttee Fmdan-s PresaR: C. Sullivan, Chair', D. Soucy, P. Blanchette,
W. Winn, C. Popper (aittbn in)
Council Mabexa PreserR: Nome
c..s£ PresaR: E. Bazxett, S. n..,+. of D. Pellegrino,
R. Faaar, E. Siimpfel, M. A. Q ilaf
A. Zialelam, S. Young, B. Bbiblea,
R. Cabonm (Planning), Chief Harriman
Others Present: SoM Ripley (EM), Bich Fore Winn ft -Citgo
Paul Chafken, Esq., Timo w Riclardson R M
Tta log, Wayne Doe:e, Esq., Tare Bail, ani,
2 a ployefs R Towing
M Ing was called to one at 5:11 p.m.
1. ENECE11V6 B IM: Hardsbip Ai atm Rpt
W. Color: rmved go into mwcutiee Eeasion to torr Tax aWteoa�t
application. Emavled by P. Passed. DuriM tM M ing W.
Cilia: eacueal hLrself rue W conflict of interest caused by ov a
aaosris Te Bangor -Hydro.
1Mo emcivtiva Session 5:11 P.M.
Out of &ecutive Session 5:21 p.m.
Appli wittdree request for ham P alatumnt. Ceraxal Assfsta:sre
prograa will p outstanding tax liar fox 1992 and 1993, and applicant
will enter a war t aloe ant fon payrt of 1994 tares.
2. Council Rmolve 94-20 Appropriation of inial Share for e%.13 Purchase
Of Gagiat¢, Software, and Pri andar FaH_cal Transit
MMinistxat (FID\) 6 ant Progrma
Farxaz presented reQreat that tta local shat of $700 be appxopriatsi frw
w xeeerve assort for ?.mhase of calm , prim ami software for use
by transit planer, aM that toe cube¢ cvipntax ba sold to aa115 fox
$350, with those fmtl going back to the Ns reserve accomrc.
W. Worm queetiored wlath¢ amlwter to be punchaeed is aagat:wio with
oHaxs p oal cmgwtere sal, if t City should � its procassixg,
will this 8t alone be r. rk.t:nio wlth networking. Staff to re iew ant
assure cmlatibilitY wlth otFsx pc for potmR netaorkfng.
D. Bo y cowed recortasiatiCo to City (basil to approve Re 10 94-20.
Secatled by C. Rrppex. Pas i.
3. Old City.._.. mantle -- Apair aha Ref. h
Contract t preaadsl sa tim TO for
prio and $675.00.
the wmt to Aiverpas hntfque9, City Hall, for price of $615.00. Thin is
the nantle which was at the old City Hall, and was derated to the City by
Um Fiauralas
two feat ego. Wi int of private Nss'ks ]as rot
ref�, Umefore we are gong out to a = tat
Anticipate that Um nestle mill be displayed Sn the Council Cltmt�s.
P. Blanchette camvrcai that Ue City here an obligattmm to Ptesetve Ute
hiafmy of Ue old City Pall, and recce s fund r as ptopoeei. P.
Saanchette rmval apprmal, of Purchasing Agent's ta:aarertAtfon m award to
Hfvetport Antiques, win[erpvtt, for price of $675 and to fwd fres euees
fords wit ti rmf repair accauvt. SxoMed by U. Saucy.
W. � q timv3 vrtmre ompletad mentle shoultl be displayed and
Suggested Ute new fire wsewr.
N timr p seas.
4. Avian of Pm -audit Graft yi a iais - City Worai g Fanility aha
Aixtp rt
P. Blanchette � to tabled ii due to lel N of agaWa. Semrc]al by
C. POpper. Passed.
5. Ratify Settlement/Ma1re Material Herclll g lm.
(gtartareto citcu]aV_d a , enplaieai that personal ptopecty Taxes due
totaled $13,761.38. 'neryeyer's offer of $8,000 mas to cae to Comdttee
but on Rareoher 3, 1993 taxpayer offered 905 Plus mart filing fees just
befine mmll claim court hearirul. Offer was me pt i m pays of
$12,588.87 mss received.
W. Cohen novel To ratify settlmomR of PP 28317 Naive Material iiandling,
lrrc. for tax years 1989 - 1993, and to abrte cnmll.a:tffi portim against
interact dre. Seccrded by O. Soucy. Paeserl.
7. Ewxyncy Purchase Of £lc Vaccine
p Purchas w.� pellagrim rePa'r=i to Um thamdttee that fbte
To a tmtiomulda ShOrta of flu vaccirm, and a � that
City expatatfons, the mrhxactor was rot able to Provide a tional
vemfre. 49rerefote, additimml vaccine n Bary was Purchasal for
app1y 595 note that Um corRractod prim.
W. Colvt aural that matrn.+,..,s inability to Perform ahold be talo=n fnto
Hell giw explalud ttut ciuxent copier is 8 yasse old arca bas 1.8m
copies, mrl is not doi.eg ttc jab. Pimr Sa to cove the coPiaz in Carcral
Servicm to Ue tttixd floor, m i rep x the CS copier With a new
macbire. Net savings is $241.65/a of $2,599.90/year. Prioia 1s
Weed upon sYaia con r t and wind ertarl the eguiln�t/aw:mo.,....o
cofRract mo years.
W. Cobert qa w � 1t Wd gore to b5d1 �lle¢iro aM Burrett
etivised no, xel upon state mntx t Icing, City hes food
that ca%p icor camwt beat state cc d p =f .
D. Soucy nw d aplsoval of tion to lease Rnnica 4065 frim
4Ta , Bsn9or, M at $780hmntb, arca novel x a 6090 to thin] floor
corfersire roan at Hoath wet of $148.35. Samvisi by P. elarcbette.
Passed.
9. Bids:
a. Sntexal Nutrition Supplies (W)
Pellegrini presa¢ed xec®oeMation to axaxd contract for ental
m ition soPples to roes Pxotluct Divisimi. CnLmWe, tltio for price of
$6.836.82.
W. Cobert aovaxi mani con m for enteral nutxi.tfon supplies to �s
Products Division, Columbus, Ohin for price of $6.836.82. Samrled by D.
Swcy. Passed.
b. Pier Naintararca Azea > (Airport)
Pellery-ino presented mnmendaF.ian to award centred for inpxov®ents To
lw bidder J. A. lengret, Belgc Tawe, waire for 4c of $83,700.
Wolfe crostnx cn pmpo chs ones to t®nfrel inpmvarents for
$150,000, tbetefom City decided to do inpxoverents itself. Pejjeg
explaf i t on too wnstmctim proja irnolving lw biiliac rlcm
were PrOUm inwlving paynents to subeortraRap.
W. Cohen gresttorai Why go with ibis bidder if there is a bistory of
=^t^^^• v�t^r Pa3uoents Pmb ratt tlen tte next law bidder for
adiftioml $5,0007 Pellegrini respoidad that ibis project will nit use
auicontrecY ;ibis ie a evgietsR wntrac[or arci owner nmet assure it
receives Partial lien wiva<a before xeleasLg sum p+eSt plynentsi mei,
there fs a m l ascent Of risk i:molved.
Stuspfel rated that of the two problems the lavaz is $25,000 end imolvae
dischetrp of the submatractor for rAxW ®oaroe. 4he City, as wrier.
Eras baa: mleeaed fry the suit. 8o11cjW expresssi ro opiltinn as to the
merits of the case.
D. Soucy mowed asaxd m ect for inp� to 1Ov bidtler S. A.
Ianguet, Belgrade l S, Mins for peice of $83,700. Seconded by C.
Poppe . Passer.
C. Autovotdve Paint 13oducfs (M Paul)
Pall giro pmsenrt d rsvamdatipn to mann contra:[ to lav bidder,
Stesp Awo Paints, Bar t d for mice of $4,164.00.
W. Cohn ,Douai award contract to lav bidder, Steego Auto Pointe, Bmgpr,
Moine for price of $4,164.00. SscOxLtl by C. Popper. Peeaei
d. laboratory Eguiprent & Supplies (WN u atment Plant)
Pally lno explai t tMt �then irolude equflnent within Me
caatiuction contract, the C£ty fs separately Purchasing. dation
is baSel ups i victual item Pricing, arca b£dde. have agreed to the
frciividual itav awaNs.
W. Cohen moved aard for purchase of laboratexy equipment aha supplies to
Ldividual bidders p tM ^Rid Award Rawvmdation^ for inial price of
$15,829.76. SxoMed by D. Srecy. Passed.
6. Towi g Service Oacmct
Rexxett in� its. &wase of split Staff rexmrendatiO: ii wtll
be Presenad by Pellegrino, Shibles and He¢f . Barrett will then
siumerise and open for public cant.
1 ley mvfe i memo, dotal Dvc. 20 1993 to Finance Camdttee and
ramal t0 42N to R & M Toeing Semice, Inc.
Harriman reviewed n® dated Pec. 3, 1993 to P asing Agent v ich raised
concerns about R & M Towing including wehgcle regietmt ons sed excise
tax payaents, tmdf costa, reepnse [free ar e q)loyee , fv xecoxd6.
Police Depvrt eco prefers O on Bt. Citgo. General dieoowB about
Chief's memo arcs findings, especially driving oe=os £or each pxalmer's
drivers. Chief rated that them have been ro n+m+e •:+= mncexxdng Uhion
$t. Citgo, aha if City has the save expert with R & M tMt otMs
Police awmies Lave had, M cava[ spend tM time dmmc.ftl P�.
Shibles revfewei mom dot i Nov. 29, 1993 to Purchasing Agent oa rn,
ee£se tax pa}arents std l use issues. R & M's wh£cles are now
registeMd fn eargnr, aha City will Seek mimtusarent frac lienoon of
ecise tmes collected by nW_aon ehan vehicles were located in Bangor and
rc HeIDon.
S les raised gOastrons abort Union St. Citg 's use of its ingo d lot as
an out bile graveyard __ ....storing wrs;led vehicles is not a11OaSd...
[aha its] grmrxb.w use [fort storage of other wehicle5' R & M
XOT=es a wMitimal use p t for its prcgoeed hvp lot. That
request will ga to the Planning Board on Dec. 7, 1993, but to a121ication
is not c®plete.
Barrett siamvu: z tbat at a staff review, the five stated criteria were
reviewed, and although not weighed within to RFP, they were assdgrad
betmcen Browsers.
Ability fee
provide sena: union St.
Past Experience few en City: R 6 M Towing
M.
Pest /fec (city 6 others): Union M.
Pates/fee steal re pion St.
diving/criminal xaroNs: Union St.
Pi ui aice of weight goes to union St., and although can justify
Pellegrino•s isrnnermrlatim of R & M Towing, Barrett's recvmaMatim is
Roan St. Citgo.
D. Soucy, stated Hat while he would like to garner the greatest amount for
the City, City residentare payim3 for W annual fee and the oat of
taving, theafora, it is a wash. questional Pellegrino concerning Chief's
report on R & M's pricing and fees, ani mileage chem from employee's
Imes. Pellegrino respU that the emperdenoa of others roes raise
Corcemns, b t that tMee rarerne can be controlled e0fttractnally. D.
Soucy question the claim of double charging. Pellegrino rnepw that ha
had not cached hewase fees would to set by contract ani Police
Department is asppmible for contract a,wrni ary atim including fans
cbaxgad. Chief acl ledged that dcl� administers contracts,
necedves tags after to fact, sod that foes are audited. Finally, D.
Soucy questloreG driving rac N i.v£nnnation provided by Chfef. Chief
responded that these ara petrwa listed fn the RFe as currant drives.
C. Poplar gmestio al whether the mmher of violation mere pled ninately 1
or 2 drivers or spreaiout angst all drivers. Chic£ resporod Hat
driving information IS for all drivers and Was beck 6 }mars. udon St.
12 persons; and R & M 30 persons.
C. 9.illivan spoke that he is commerDaNi about drdvfn3 mortis hot carrot
read in whew spaifdcity is lacking.
Doane (Atty. R & M) spoke questioning the lack of specificity co deco n
driving p ablens. Proposer nat all criteria, and scold n acre
information fen Chief to respond to questions about employees d lvv
records. Questions atwt response time fs ging apples and oranges
since union St., is r®2oudiag olein City, and R & M is respon log
outside City. Fina11Yr 9usetlons about overcharging sa not relevant
since fees within City would be controllal by contract.
Richardson (Omer R & M) noted that this is the third time in six years
that he has been before the co=tae. Me first time 6 yews ago ha arra
high bidder and secs i time 3 years ago be was the hon bidder. nfi vs
HEMD has new infamm at on which he had not seen before. Me was not
co hashed by Police Mrvom� ovexchargdng and cannot respond. Did speck
With Pellegrino about the impound lot. Noted that he resnaWad to a tack
m the interstaa at mile marker 153 (Etna) am waited 2 roma — he
charged for the time he wafted, Under City contract he Could net.
St. has a Bangor dedicated kahicle with pager, R & M does rot
because it has m resPaaibility w City to Pe available to respmd.
Claim that R & M chax9es mileage f= eipl.o}ee's lame is false. Could
slmw [Large slips ... o£fim is q i f= ir6j�. Bisims moa alerted 6
yenta ago with Paul Chailren ([kiion 6t. atty.) as attorney for R & M.
Vehicles wem mgiare.a in vddch is afam lxa s was lacetN.
tt�exe arae re intsit to hide vehicle values or awid Tama dm. Vehicle
queatim i was p¢cbasai as a cabs and b.'dy moa locaT¢d in Canada and
S1dei. OChPY YI{Rw of m ER3 ffi) . QRY th s thBL9 w IqC i, t
to hide use of value Of mproveoaRa. WMn business 93wi m Boffl ,did
mrt ciatye busUesa addmss. at inW Bangor 6/31/93 with 3 office at
AixyvY M M1I1, ami impaiM lot at his tom.
IIiforn lm provided is tart trve — gossip, metre and irumeiab. If amid
contract will do best Job hnoanly Possible.
W. Cnian ,y� if [hexa Is a diffe in meas. Rporme vsa yea,
Detue•'n City and ran ity latae. Qxretinred if vehicles mould be
tleli.eated w ear p F� vas 1 , going W purchase a nor vehicle
foe if aiyxoued. Rank loan is algrzvvel sable[[ to ae[d
Of [nevus[[.
D. Soucy questdomd w specifically as rot true] Driving vfolatixm
avara9a 10 pet mployax, is that tme] A1Cbardmn m d not xespmd siren
this mos the fits[ tins he saw iid®oatimi world lilw_ to ace specifics.
His driver's list is s teed to insuxmm agent aM If they mfuse a
driver, that driver is reined. hsuxance usually 9oes back 3 rot. 6
lays.
C. upper ,=� if R & N is appu for driver's Clubs. Y®, nw�,
1fCN aId oTbeffi.
C. bullivan brought up
befom. Respwae ae re. Six Seats ago Pxoblea was that ivpc lot was
ret within walkin distance to ]Mice ropy . Can assum c ttee
thnt re delver is cxmte¢ly mmpv .
PaR$ae0 mead that sus lm would be driving �ivileges suspw mi
rest d wittun last 6 years rather than mnrenily suspask 1 drivers.
W. Cobei giustioned wMtlu:r driker records mm a last of t Ree.
a it a PeilviM mapm yes. W. Nhen meed that ne anted rn ne
sure that here be discussed am cri.tetia within the APP.
C. Sullivan questieied if there is a pabltc sefety leen. Chief x,Spo
yea.
Haxtett mild that t City is a iN the ems criteria in 1990 a 1993
Pols (carer Miro St. Citgo) spolm and Petal that he has rot tad a si i le
m�plaint. If there is a pro lea it is resolvsd in-Fvuse.
C. Sullivan quentiOnod Wether eons was a ere of &iving violations?
Respo alwels mrsexted abase drivers. Roo ecocd chsk every year;
for cwt drivers ager les[ 3 }cera, them axe 5 or 6 violatiorm.
W. Cobmn gmatiemd if or Problees after union
Bt. piclred W a vehicle. Chief mspo hs can think of only one lime
vhen a vehicle was ingroperly put m cradle and care off. gem axe m
cmplaints fxcm cu�. FvsiGVK hmx ctimplai about speeding, but
wive ooi is oonreceed mm,tn:m. stop for 6-8 �.
ftae responded that if there are spoedIng ptbF..ms, drivers Will be
diacbarg d. Sore violations maybe his wan.
P. ffianciMte spoke about cmcerns raised. SpeAim to Q f• asimi if ha
hal run response tinea forout of Bangor calls? SFe noted that Fax
' with Unim St. for ;entity tadng was good; Foot for a Laving
fcai WiMerport, it wee poor with a sfg Ificm wait time and finally a
subcontractor showing W. Q respoded thtt he did not, coon t pr E
bwausa of Lbs info>mation within the proposals. Moo to spolm with
outside agent;® he requested they cmgnam both prcyxaers based On sim
response distances. Pour state tro gars an 4 s ate d3 had the same
tomenta about R & M evperienoes.
P. Blanclette also notal that both piopms drive in her area. vAmn ate
sees R & M vehicles she pulls Off the mad. R & M vehicles are grin 45
- 50 m.p.h. in residential neigWnrteods ml drivers ars
ret hap 6imllar pxcbl with U ion M. drit - PirRnraem respaNhjj by
thanking her for the vnfonoatiay and that he ie cmcexned aho t his
drivers. If he .e +rte mgnlaima, drivers e o xeprinmMed.
Baaatt smmarima Cmmitts is cptiamn
1. maaxd corczat Creed on infonmtio n•
2. refer decision to tho full C it
3, table for flatter action by Lha Plamdng 85axa on coalitional use
pmvit for impomi iot.
W. When noted that th ata cmnditima xdSch either most not if
avaxded.
� cammeai that while Them maybe gnstims abort the thio n St.
impou ni lot use. the City very ham tial its seen lands.
W. Wlen xaxntrenrkd there vMim raters crrditims n t be net.
C. Sllivan canmrcei upon drivers xxoxds and noted tient Chief eiuuld
CityCity iving ne to uronitor dcfv moxas ant b i parties De m notice that the
tains the issue of drireroxda eeniously.
W. Coles questioned Pe11a ino about o Change in his zero anon
since his mcrnee Ration was mak Pm to the Chief's veno?
Pellegim xesponded List i kvg evexything into conmiderstion Which was
bxght fc w , the need for caq el ion ant given that t cone r am
aerirnna le stale by his rxvmvtlatim to give R & M an cpportmaty.
C. Pe� questimed whetter contract can S:m1W drivlt starclsxdsy
Bhib mepn that current contract gives the Chia£ the ability to
have a driver reiwad.
C. Po� enoa aged Chief to review driving rslorda.
W. � co d tM1at wMn looki:y at tt P9 vmtiaied t3' Baaattr
conoid¢ who is payuig the a:uvml few ab tte taw rmae, aM consider
trot vendor wast asst l ttu ami associated issues, he would sscd to
Uf110n $[. utgO.
W. Catert :coved msttl of towing s¢vicea contract to Itrdrnd uMzee[ Citgo,
Bongo=, m p i,ied the con c t can rbtain all nmows y bite and
resolve all eaeociated issues.
P. Blarchette cemented tlat dti the Ct:ief to :rcmitor dzivar'e
xavNe is discrim xwt y wren ora do not ciexk drivers of taxi Ca ...w l
the City be chargM with a dfscrimirmtim ccaplaint when taxis am
licveal by tr City m d am not madM ?
st m{ fel if the Police follae drivers for the Purpose of
iasaing tido;tar then In tdca world be discrimiretray, but because the
City hoe a proprietary URma^,t in U i wntract vm:ituzing driver's
xeoNe world not be d+ w.'4m: s=tory.
D. Soucy
oan ntod tint re supporta fle aotim, aM that vd:ile cmpetition
aupgnrt R & M Tadhest upon the AFP criteria and
the issue of driving citatlans. R 6 M'lbwun has 2.5 tiw?s mom
violations ttsn U On St.
Lbartararo stated m Chair that Dere was m ee:mti to Ue nmimr.
m..:M secmried by C. Popper. Passed 3:2. Voti: 4es: w. C ,C.
Popper con O. Soucy. ltting !b: P. alan:neue aM C. SLllivmr
30. Settlmw:t/nWtffient - ContUientel Air1Lr�/ear Hmbor nirwe}s
BmAnTtcy
Shihlea Preamrtod xeoms®tlation to settle oumtartling prspetition
Personal p party terns rWs for Baz satbor Airways for 508 of �ition
taxes and �t. nitemative is to a¢egt quarterly payor of
intrrxst at 74 with a balloon payments of interest and principal I 6
yearn. Fd Director xxmmmidN accept 504 ran give: the risk T
comes n.i Airlims will rot bs in losimas or will be in bankruptcy
again in 6 yearn. Ocher dslmre due fxmi Ce:rcimnTel use an �
resivaDle Which orae sectlel, and T *� paid bei* ineWlhrentr.
W. Cotia:>mved to accept eetCl®tet offer of 508 0£ preepeti primip'
and intar�t to iW $12,590.49 £or $6,295.25 —
PP -33481-90
'Puree
$ 1,331.25
In2e.99
$ 19 192.99
PP -53979-90
2,751.25
398.83
PP -51]]1-90
1,331.25
192.98
PP -53]]1-91
94.502.2
$ 5.508.25S 787.0
aM tbat ttre mm M balazue of prbmipxi totally $5,508.25 plus unpmW
interest m dace is hereby abet i Are t bm lmgtc . � by C.
kipper. Pwmai.
Mjrn at 7:00 p.m.
RBcortll^9 8ecnsta
JW wartaz
Finmse Di TqT