HomeMy WebLinkAbout1994-12-05 Finance Committee MinutesFinance ( ittee
caamieec 5, 1994
Minutes
Comittes Members Present: D. Sony, O , P. plaMletre, M. Piaskel,
C. hopper, J. Tyiec
fuwnil N bars Prsamu Nene
Staff Preemtl M. Barrett, J. piartarsro, D. Pellegrino
S. SUmpfel, R. Farrar, S. Bosuo:k, B. Birch
B. Siegelear, W. DaFan, P. D ,
Odors Pramentn None
Meeting was callat to order at 5:01 p.m
1. Trailer and T tanks - Assessing
Barrett fntrerluced it®, ami distriWted hldw. material prepared by
Maessor. Assessor requested inforaetim from Weffier On curmning
a Bile trailers (cargo trailers ani liquefied gas rocks) which are not
excised fn state, and are t1waxoc a assessable as pexnonul property.
W#Aer resporkxl that they did have such vehlclos Wt Heat if faml W fiber
may Lave the property trarufermtl to a leasuig mgvny or m out of the
City. T9ds vualld be new solus in this year. In reeporee to C. Pallier,
Bircm n tte estimated valve is 1/2 million. Mat assessors are not
valving this property, alHnugh it is taxable property. South lbrtlarel is
aasessing and valuiM property at $5,500 per unit. Ba gcr is valving at
$4,000 per unit.
ae to lett from vsbbar to City Managaz' choral Nov. 15, 1994 questicning
the Assessor's treatment, Assessing ne„„tnm.va action mRfl tle Finance
Camiittes mat and indicates its position an taxing all tarabla property.
Haman wplainei Hut at a ereti:g this date benmen hinself, Solicitor
and assessor it was detenaired that Assessor is acting legally, ani Hat
payment of em:lse tax in place of personal property tax, as suO ested by
{YaHlec Oil, is rot m option. M teffi of ease of �+�+es.-�tton, em:iae
tez with plate would ba easier ce n n net but state law would have to
bh ohau,lsd. come in. xiva cacmn ie net hw the EluMs Toe in, Wt that
the funds do � in.
P. Blanchette q mow+ whetter Webber was expecting city to allow the
isms to lay damant until thea is a legislative change in the excise tax
statute? Barnett notai that although 41:tbet tl� paquent of excise was
an available alteniati , it is not. Barrett notal that Corerror.-slat
Bing tas iMScated In Will seek to eliminate personal property tax,
therefore city may las tle taxable value. D. Soucy gmmtiored MW other
municipalities are not tAvi g the property. Barrett advised that most
smaller mottles do not have full time Assessors nor the resources to
track all taxable puopercy. n: ml. reia that :m:vbduala on Lis staff axe
now xeelcnelble for all ta: ole property within an assigrel district of
the aty.
Stmupfel entad ttet asiLp Exec the lack of xesouresa, Ne dmp in the
eaciae tax mill rate is Irebably steeper Umn the dep eclattmr sctsduled
u59F by the �. C. p pper questioned xietler ttea Nxmt of
trarmferrmg wiexship N a leasing company oWoeWo of the C£ty is
e:d'oxceable, or wind the toyer have to relocate wtsowe of the City.
Rixch nr s that cargo trailers axe taxed wham they regularly xeturn.
J. Tyler questioned Mather mmeassor is sue he tae tie torted
oeaf d iare ard has identified the correct types of ve 1i ? sixth
mspo that to did have Ne coxxect &fitdtions and types ce ve]riclm
D. Soucy rated that this itm ass before the Ommittee ae infoxvmetimnl
only. ae. fc coir Ime i Nat pp be oa y tax, with other lxmtareea Mien rcw
valve was fo le wind supply ra tax for by current year on1Y,
and not go back the three yeaxe .et axe allasth by statute. C. Popper
mmmted
that Pseeeeor ehwld let that Of NM us wind go beck thxre
years. FraNml cmr�t9! Nat the eQaunt of taxes as� Get foxsp:e
sFeuld be statai on the tax bill.
that
Sly taoxe suggested a that
of confiriere fox tte brought
r N the
Nat Ne taxpayer is a erre that this issue errs Popper fmwN to the
Csdttee artl it sg so wtN Ne Assessor. C. Popper eanMed vetion of
anll[Dxt fOx the ASbeee[K. 125591.
2. Oau:cil Resolve 95-20 Supp *=i nppn:priatirn of Capital
lepxovaoarr Rae Fords for Cmputea� Sys
F4ss'mtt pxeeeni:91 items, and explanation of the phasing a the cmpu
cav pion. Fsteriais fins the February 14, 1994 Carol psxl t were
distributai. Tax billing ors slaFsd for phase 2: and except for a xxmats
receivable, Mdch is true rex: Amb, Phase 2 is cmpleted. Tax billing fs
the tray micr fi4wc activity atFll on me (old syeteen), City TB still
having pvc ems with the M:
(a) hexdNv
(b) requ mmnel entries N bala9s all xAmcile
(c) cash recaipting requfss ructus tanxilinga of
Coat of $35x125 will imluda tax biilixq all cash receipting an the
eyatav, Mdch wlll De vetle available N all veers. Aee¢flailxg will be
recetvbg 9 cyst n. haxdwaze, all public aty will have tw y tied
5ngi the rya 5yat9a. 'Die e i floor of City Hall, especially
6gireecing, rill also be tied into Ne new syetam so that it can access
financial irdomat:,... stout capital pwiecta. health a Welfare wlll be
able m trxk ami xepmt Ex®m tnteiEece with the rcw ayat®. Fire:xe
will haw re upgrade of software N Wlutrrns venin, acid res-Wvrbles
packages will be available for other users in the City. E-mail wtll ba
9Hsd for users, all Ne xi aa�: • electro:dc txarraxmng to be adivated to algae
[m' electronic xepoxtvg area Eex of fulls.
C. popper questfmcd Men trterim firenoial statamnts world be
available] Barrett reapaxim that tiaintey on He rev xepott mftwre
vurnild taloav Place rext week. C. P� that city had � on
�a than it can ptodtcps less thmt wee available through the
old systm. Barmtt xespw that the first priority is to brig IQ
Pepox2 ttitm k line. SecJan a i or y is m britg on ilea y
xecsivable package in lace Jawaxy . 1Pbxnaxy. l4dxd p[lOLlty is tax
billinl/CtlllSL1M and cash raaipis.
Fxmeml cv� that He gio t eel tai not hem: ate.
QmYararo xrepm that:
1. Ualee IIS ac=m.: g was always behind, but fa rot mw. Ail
msramting ie vp to date.
a n
package. Until a cusnot havea emni fitwicial report
xo = wilier pxkage is available fnterfm
reports can w pm� at avry time ab Qmcil wobm: requests, but some
Hua wlvme of detail f so large, it vas not Pmaent to nm tle xeporTs.
3. >¢ces hrre boon diraoved txxama tie crztpuuzatiml of the re+v
eyetma• mrnasion, pmparatim and mxht of the F fiscal year, and
nlmetwe otFier audits, imluding on going.
4. Firefly, Stoat co t is pvm: m InEomatim Sssvi for
mart+ to the 1! tamation sya ; Bebffie Cyr for plarmLig the
reoxganiration of the ch t of acccvmis, provide tM s f training mei
msiv that tle rew aocomki g systma is up to date: mN to pare ass q
for pxavidv txabn q to all depanmm:m on tl nee of the purchse:,.g
acdtile.
Firefly eters hm hemi slot of activity and pmseuxe put m He scoff m
aalnWin tieaocountuq up to date and to esaure thm: tie audit of Hle
fi__-_,-, eCaVserits is c�Oq i for xelooee of the atateomlis by
0 31, 1994. M soon ae the repot raster Sao�Fem is avallable and
tSaLlvg i8 G'fn¢leCOi, FiINnLE for
gmewt and release.
J. Tyler to the City Caiaicll to approve Gomco
I✓saolve 95-20. by P. Blmclie[te.
3. N U Moira 95-21 S�lmentel Appmpr� for A 18 goo x
Avis Apron Oelmb£litation
Resect px ooboi limy and rated that resolve will contixme efforts to
aemme that all gent fmtls are appxof¢fated whm x iv ,
C. Popp¢ awed xexammdation to Hie City Gemco to appxrrve Courcil
Resolve 95-21. 6ecwaLxl by J. Tyler. Passat.
4. Fuel Fare Facility - Aieport
ziegelaar Sneeentad itm v3:ich 1e to auU ze nego x c>vn[xact for
layuig a anent slab m move office txailere attw Bid o neq wms
eipvi.EicarKlY higler then exps0 aM City act to. m octets a
lover price with Hie lav b to i but were unable t $ City uas able m
fftd a xgntable contxacmr m install the slab at $16,000 loos thmt the
low bid. Pellegriro noted that kdds were high became contactors had
sufficient work a i were
not taking on mote work at the time.
P., Dlambette moved aeml of Contraec to M.O. Hardy, Inc. fora
r gotiated price of $24,600 to ]ay a ocorrete stab for installation of
fuel farm facility at the Airport. Saorded by C. poppet. passed.
5. Ancbase of Carer .Iackats for Pine Department Pemoroel
Harxett t'r and tO iter winch fa to give foetal bid, to accept verhel
�c aha m authorize toparn Enterprises,
of appises, S arbor ug corer jeerers at
$89.95 fmn ]ow ��+��• Antut rot*= �+.isee, Srartvxoug)n.
190 City used m have dress fire uniform, but no lon m has ttwm,
firefighters dress m dlekies. sicre is a firefighter ww is very 111
from career woo bas rsPssted a £ov fire fureral, but since ttieve are
m dress uni£®m the departnent lColmi at the over of dress unafam m or
other suitable apparel for a £oral fueral. Rees un f a world coat
approxLmtely $20,000 and renting such unifonme would cost about the some
omamt. The department leolmi fns purchasing uniforms jackets addch
could be used in colorer and when ffrefightexs are making inspections
other public curt ts. Replacement of these jacmt would he f uiol
Within the Clourm point system.
P. Hlaehette gnestiored wbeder police have dross jackets, and wieUmer
there would baa Police regret. Bsaett resam tl that
Police kava
unpfoom jackets aha would not he request
gees io sarethfng riot plc Pine
d�9lt et might ra¢it a D. Sony queettucE ighUos imp i Lc
items. within the polar system wade each
firefighter flre£iha of other pessary
dime. would responded m, that axh hrephas 6 point per year,
Jackets could bre 3 prime and mould rot bre reply i every year.
P. B1amLette noted to waive fugal bid, to acoept verbal grotatices e d
W autlnriae Pnchaee of apprrmimately 70 e•=^ jackets at $84.95 from law
respomdant Allan Bnterprises, Scarborough. Secorclei by M. Fran e .
reseal.
Barrett rote that dere are fug available within the Pine Department
budget.
of $21,600. 718 Odlin Road to, high h&dder, �k Bangor fdr price
Pull 5 pmsmtsl � m a � for pavchase of
dyes d ative ligh m BleLtcfe, Bangor for price of
$1,915 each. meGllatloa will be at ]Lund Stxeat reaz peenlwse
City. ¢un[. •1M a aze Ue same es aGier demretiva lute amuM t]e
aty.
J. Tyles aooal mam of p¢ahaee of three deavxstive lights
W low bid'la Gidmv: Blectrlc, ganga for price of $1,915 arch. Secortled
by M. P1aNa_].. Paevai.
C. Sale of iwFbish Paclo:r (lbtor W 1)
Pellaglm Presairail x¢rnimsidatirn, m award sale of 1995 rahbish paces
W high b£dder, Smo Bap� Services, Tne. for pachase pricy of
$90,501.
P. Rlamhette moved axard of sale of 1995 nVillisl, P� m high 1litlder,
Sawyer gmi,,.,mm.,«ei Services, Irc. for puclese pries of $90,501.
S by C. 1�. Passed. �t rotffi tlut Lere cxwld bs a
C�11 atler di ec" rhe £mute ne ilzposirffi m the Capiml ID�t
reserve ELM.
]. >sKeClllflB SES9IQ] - Walmr's Cmq: claim
P. discuss a wortosr•s
Cm9E(IBatiCa claim. Sxwitled by J. Tyler. Passat.
1N10 emacut£ve SemRm e< 5:95 p.m.
CM of �ivs Seaeiw aC 5:55 p.m.
J. Tyles v m cmRitwe ro?� of eettlerent a I ing aetil�tt
forward m the City Co U. Secmded by P. 81mrMtte. Passed.