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Home My WebLink About1992-01-22 Finance Committee MinutesFiname IX tfee dammoJ 22, 1992 a: 5:00 p.m. }finutee mu ars in Attadanca: .btm Sraggr .Tare Sail, Gerry Baldecci, Pat Hlamtetter ad kictaxd Score 1. Gcuncil O-Mjustmeat of Saes Pcm�M Sohn Frawley briefed Ue Fiimca C ttee on the status of the h dget of various sear pro]a . Of the nice projects which axe either untleiway or crnpleted, five ase stem to have fired project costs belay Ue originally bdgat i mat. Fos.' other projects will emxed the orfgixal budget. Toll xeviaed arch prolat with the FLa*ce C ttee, all raRu� that the Camdttea avmeM to t full Cn u a C u Ostler which would transfer fulls between the various Projects to acommt for uMexxuns all oveaaa. The ret effect of all of Uveae tra fexs will be rexo. The Firoice Gmedttee vmtei to xavmeM to tM Cascil that theFe adlustmPm= be vada. 2. hxacil ONeo-Amni of tract to �l Coretrvetion Ova 1Hagc Saar Ja`�n Frawley d scribed the Psolcot in questiwi, all :evicted the hide adiich tad F n m fved for $1TTe aigixcer's estimate was that Um pxojeac roultl cost $130,000.30,000. 85. low hihier is Caig3 of $100,000, in the ley of $100,426.05. Siace this award is fn a by of $100,000, W. Frwley iirlicat»i that final active wvultl th xeguixe3 by the CityCoto i Fiance Comdttee voted w rause ul approval. of to this muxd the full Ccweil. 3. G cil Order-Fatahliahina Local Ialnr ikuixmants for Maior mu....» ,... l oiecte City staff pxeseMal to t]e Fixa:cz Cmmdttee the draft of a Courcil 0 der which xauld sFabliah a rgT� Uat a parcmt� of all labor mplcy x on czxt in city carettucGion oontracts mut mavrc in penoanmt x�5denw in the State of Faire. The Ottley, as Pxesanted, offaz i a n�mher of opts to t Camdttee xegaxding both t dollar value of the cony cte to be cvuexed s well as tis pexcata of local labor to ba squired. Prvposai dollar value for contracts to ! cc a xexe $1,000,000, $750,000, or $5000000. 14e _ eta;° of local labor to be ragui was 508, 664, or 158. After sere tliscussion, the Finale C tt xecamendal that this iiau to placsi on the City Causal agenda with the xecm:m Uon for appnrval. At the suggstion of Caurcilor Saldacoi all Courcilor fry , it was agreed that the pads would be sant forward witbmt a specific recam ndation on t}e options ouui . The Camittee felt that this would be appropriate and would allw Ue full Ccoreil to tl ate the apptolxiate numbers to be ixclidei in Ue fatal o der. 4. Oraacil Oriar�-ilill Collas[ Me Ten -Se onde t Sohn fY ley reported to the Finance mitt tlat rte work d his being pmSosetl on aux o flw £achiria plan hes i:dicatei that it may be cost effective to cvnsfder :redl.£icatiom to the primary and secvtlaxy ttea Plan¢ to allow the plan to frc:xzaee its Peak capacity Euro its currently designs c ity of 30 million gall per day to tle 43 million gallon per day which the exiacing intsxce t seeer can deliver to the plant. 2>p paxPase of this prosect would be - to provide for se'ondvxy, treatment of a Portion of the course flow the City enq+eniencea during storm periods. 1ha project would require the installation of additional �, some yard piping and possibly an additional primary clarif a or basin. Pa liminary estinated costs for this Project rage b ee $1M and 51.4et. Sohn indicated that both City staff and our sewer cwaultants feel that this cork may, best be accaFdistea as a part of the present construction project do order to minimize disruptions at the plant, potentially fore fewer costs in teas of redoing work that it is already in progress, and potentially recopvdmg exrr soon of a completion date for the construction contract from EPA and M. flZx-Hill has would be a study gml We is aldle imo coo phases. ted first posse mala be a study phase which multl be .••a° pre i,msliately and which mala further dedine the las well as ar of the pccycsed dmq�mvaments at the anearnar plant as well as analyze The sera riate Pro+sent ase wIl cosi t alct of delay flat 00.62 a sect uts say have. study ptmsa the mat l detaileci de $40ign of0. 'lad aecatl ire of the Project mala be the actual de Phan ensign of the aaaltiaal 0nprwe- nerts needed. 9e oast of this plass is estimated to 1E $65,000. 1 City Engineer xaammYel co the Ccumsittee that it rennrend to the full Council the adoption of a Council Ctdar which would imoeitetely authorize the study place and furtler authorize the design phase pendmg receipt of appy.oval, of the study by EPA and F&P and subject to subsequent aPProval of the Finan -e Cmmittee to proceed. The Fdnance Cveittee approved xecamwding adoption of this Council order to the fell Cooed. 5. vacant Bnaineaziro peracaoant Fbaition Jahn Frawley and Tim Xing briefed the Finance Camittee m the used for filling m misting vacset position in the Engineering Department. Tne vacant position in question resulted from the retive eat of malt Luo, the Assistant City Engineer, last steer. Sohn indicated that the position is xequixed because of the extent of sewer cork currently being .••+^^'•b^, the neetl to Provide a regi semi esginser to su�ise the work of our roe -registered engireers do dug design on sewer projects, and as the result of analysis which indicates that hiring an indlvidoal to d this will be less e pensive to the City than contracting for such secvicas. Sohn also pointed out that the test of this position will have no n act on the Geral Fund since the the of this individual will all be charged back to varies capital projector on which M on aha rods. 1de Furore Committee, approved Ding to advertise for and fill this position. 6. Shared Esu' Proposal Dewe Pellegrino indicated to the Finance Camitem that he had been receiving proposals from varicus energygnt, electrical supply, and temperature, control cagiarnies to instsllemeriy conservation equip t at m met in various City buildings. Under these proposals, payment for the egufpent would woe from the energy gy savings realized after installation of the equ t. The wgany p csing the i.ugrzwen6nt meld upfront the capital caste. Typlcslly, the City mala sign a fire to ten year contrect agreeing to the wi¢wy pay 70-00% of any savings fns the haze enetgl•rest that is eatablielei frac our acorn payable records. Toe purpzu of the briefing was to determine whedcr tlue Finance Camittee was interested fn t City pnsui g formal. requests for proposals fon such an undertakiW. W. Pellegrino indfcaTad that in tha early 80'e the City hal Laedved sbmllar inqu= ee fmn such com r cs. At that time, proposals xeLz Talon Wt the Cavcil did M vdsh W proccetl with Dien. Prior to ,,..-ie.ra4:�g sup action, mora wished to deteendre iron the Cmnmittee wlettcr *^we res supprrt for such a Pxgneal. After same discussion of now such proposals wormed ad the terve ami coMitionw which xwld be Lrvolved, the Fdraere coa n tree approval Proceeding to issue a Bequest for Proposal. ]. Autdwization to Fill tree •.__w Fgyipa3lt Ooerat I Position -Public ALUvs Stockes ird icatai that flee Public i4oLlm Oep�t has had a recent vacanry in t3ea d I classification. Prior to this vxency, four posdtlmc had been £moon in Aeblic Pbila—too M II's and two Foiestey W.ulaxs. t4. St.. -w.= inddcaTei that he is xegeesting to fill this position which is a position assigned to operate one of the City's three sddewauc srowplas or, whan rot Plowing, IS assigned to the Depeti'maet arexgmcy truck. W. Stockus inei atai that rot filling the position would czeate difficulties in our sidsmelk mcnTlaaing aha would also red=s productivity and xeaioesivawss of the work ladled by the encs Jency truck as. The City Manager dMdca that authonizing this be filled would not c a pre em- First, AnWdc ti ks will Lorain with fuer frozen posit . Secnrd, the City is now familiar with the effects of the State's helgat p oblen on tie City's =vont year b dget and is pteparal to mete budget adjust ant which do not necessitate leaving this Position unfilled. Third, he intl atm that as the number of frozen P itione inetensei, tImne w an ireceasieg lfloalih=i that any additional v armies would raludre filling. A[Yer sme discussion, the Finn es C®mfttae approved filling this position. Ceunoilw Baldacci wtei against this motion becaase he felt that tie reed m fill the position had rot been eufficfen:ly dxamented aha supported by City shaff. 8. Bids: a. The anmel ctxtracc Eor xydmgen A3oxide for the Wastaatter TLm PI was araLdel To W.N. $huLtleff Capvey, the low Lesponeive tuned, for 43.5 cenEs per pound. IAst yaw's mice was 65.9 cents per Pound. b. The bid fon Mable open flaw v=d for tic euhllm Setvicas Sewen Division was awaLdei to Marsh-dbBix , the low hither, at $52,650.00. Ttds is for tan sonitors. C. Pomahle, vsatleL oofI hssd held c Uter for tle Rblic Services Steer Division was awenied to dusky Cagmters, Imo., the sole source suFplier, 7 e original bid price of tha cmpury was $3,995.00. Mile pexyl the SG%Alr Mlintenenre sqp inba dent, ixdicaied that he had rey bated this price f .sow. with irmsky Cmpetets and that ticy vcae now willing to sell the unit w the City fon slightly less than $3,000.00. 9. Police Officer N inq6 D The City .Manager also reportm to the Finanoe Committee that the City world lila to begin the process of establishing a hiring list £or police officers. At the pmsa time, there are two frozen polioa officer vacvdies in the DepSrtaent. In aeWtien, a Lecwnt 4bdmLs' Canpinatign settlement with � police offices wlll scon insult in a th vacard y. Finally, two ediitiaal police persoael are conterVlating mtiramnt within the reit several mvrcha. Mould all of tide coin to pass, this weld leave the dice Dep� with five vacarci�. At the present tine, the Dep.TM,enr ie operating at sdrdnonn m� levels. % we approach tJe swmer, dsovei for police services in the daa�town etas wlll ircrease a wi11 be cmVou ed by aminal vacation scM es. awn this situation, and recognizing U t the process of establishing a hiring list for police officers my take w lag w three to four �, the City Faager msmmeetlsi that we begin the process of for camlfdatea. The Finance cawittee approval this recmmeMatfon.